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HomeMy WebLinkAboutMINUTES Public Works Committee 1999-11-18BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS /PUBLIC WORKS COMMITTEE November 18, 1999 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: Also Attending: Town Administrator Widmer, Public Works Director Linnane, Street/Park Supt. Speedlin, Water Supt. Goehring, Const./Facilities Manager Sievers, Park Foreman Rische, Clerk O'Connor Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. 1999 WATER LINE PROJECT. Approval of Change Order. Staff reported that additional work was performed by Weinland Construction on the Prospect Mtn./Hwy. 7 Interconnection that has resulted in a change order for an additional $11,128.00. The total increase to the contract amount is $10,677.25. RMC apologized for the delay in the notice of the Change Order and will strive to avoid this occurrence on future projects. Staff confirmed that all work is completed. The Committee recommends approval of the Change Order in the net amount of $10,677.25. Water Line Removal/Replacement (bridge crossing). Due to leaks within the affected aged section of water line, the water main that extends beneath the bridge on James McIntyre Rd., south of Ponderosa Lodge, must be totally replaced. The total estimated cost, without painting, is $14,860. Funding is available from the unencumbered Capital Water Line Replacement Budget. The Committee recommends approval of the expenditure in the amount of $14,860. Work is to start immediately, with painting to be performed in-house. BULK WATER DISPENSER RELOCATION — REQUEST AUTHORIZATION TO PROCEED. The Water Dept. currently maintains a public water dispensing system adjacent to the Parks Dept. Shop on Big Thompson Ave. Water is sold by either coin operation or individual key operation. The building that houses the dispenser is a small block building (3'x3'x3'), and a standpipe runs along the wall and protrudes near the entrance to the shop. This creates a hazard, and when the Town's Safety Team inspected the dispenser after a recent injury, it was recommended the dispenser and block building be moved and enlarged. Due to water availability, adequate drainage, and central location, Staff is proposing the dispenser be relocated to Stanley Park. The dispenser would have a one-way access northbound, paralleling Fourth Street. In lieu of timer dispensing, the new dispenser will utilize coin operation and a credit card system. Additional lighting will be provided for the dispenser's 24-hr. operation. The Water Dept. will perform this project in-house, and the cost is $9,589.00 for materials; $10,000 was budgeted in 1999. Special Events Director Hinze and the Senior Center are in concurrence with this project. As a courtesy, staff will notify surrounding residences of the relocation project. The Committee recommends approval of the project, authorizing staff to proceed. PARKS DEPT. SCADA IRRIGATION SYSTEM — REQUEST APPROVAL TO PURCHASE. In the past, the Parks Dept. has had problems with flower beds not being watered sufficiently, turf areas burning due to lack of water, excessive water running -off onto sidewalks, and undetected irrigation line breaks. A central control system would provide detailed operational information and allow the crew to remotely control all 27 irrigation systems from one location. The Irrigation Central Control (ICC) System could be upgraded in the future to include a weather BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — November 18, 1999 — Page 2 station that would send information to the central control and have the ability to shut systems down when it is raining and adjust start times when temperatures fall below freezing. Based upon distinguished recommendations and Motorola's experience with ICC systems, staff is recommending the Motorola ICC System for $29,996. The 1999 budgeted amount is $30,000. A total of $15,000 was budgeted (in the Conservation Trust Fund) for renovation of the Bureau irrigation system. Staff is requesting a portion of the $15,000 ($12,500) be transferred to this project for a total project budget of $42,500 to bring 10 time clock control stations in the downtown core area on line. The remaining 17 time clock stations in the lower priority areas could be Phase 2 and budgeted in the future. Street/Park Supt. Speedlin commented on the efficiency the ICC System is expected to provide; phasing and associated funding; and equipment longevity. The Committee recommends approval of the initial start-up equipment and project, for a total of $42,500, and that the line -item transfer of $12,500 be authorized as described above. HIGHWAY 34/36 PROJECT — REQUEST APPROVAL TO AWARD BID. The following bids were received for this project: Flat Iron Construction $1,491,508 Mountain Construction 1,698,642 ASI 1,863,748 Duckles Construction 1,712,837 Kiewit 2,082,154 CDOT is requiring that $56,200 be added to the low bid that will be used for field -decided change orders (force account). Flat Iron is the low bidder with $1,491,508; with the additional $56,200, the total is $1,547,708—the budget is $1,560,000. Costs for the relocation of utilities are estimated at $115,925, therefore the project total is $1,663,633. The CDOT grant amount is $1,117,000. The budget is adequate to accommodate the Flat Iron bid, however, the budget must be adjusted to accommodate the utility relocation cost and any change orders exceeding the $56,200 amount. RMC commented that all contractors were pre -qualified, and that another RMC office has successfully worked with Flat Iron. Flat Iron was receptive to regularly scheduled public information announcements and the importance of keeping two lanes open for traffic. The construction time schedule was also clarified. The construction office will be staged near the Christmas tree recycling area. The Committee recommends accepting the low bid in the amount of $1,491,508 submitted by Flat Iron Construction, the $56,200 force account, and utility relocation cost of $115,925, adjusting the budget accordingly (Budget Supplement Resolution) to accommodate the utility relocation costs and additional change orders. REPORTS. The Committee reviewed the Customer Service Response Report for October, 1999. There being no further business, Chairman Baudek adjourned the meeting at 4:12 p.m. APPROVED NOV 2 3 1999 TOWN OF ESTES PARK BOARD OF TRUSTEES Cmc„,«n,d Vickie O'Connor, CMC/AAE, Town Clerk