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HomeMy WebLinkAboutMINUTES Public Works Committee 1999-08-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee August 19, 1999 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Const. Facilities Mgr. Sievers, Clerk O'Connor Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. 1999 STREET OVERLAY PROJECT — REQUEST TO AWARD BID FOR OVERLAY PORTION. The 1999 Budget contains $200,000 for this Project, and bid results are as follows: Connell Resources, Ft. Collins LaFarge, Ft. Collins Coulson Excavating, Loveland $ 99, 842.50 113,065.00 117,300.00 The other portions of this project, such as slurry seal, chip seal and striping, have been completed or are in progress, thus the remaining balance of this budget is $95,000. To fund and complete the total proposed project, staff is recommending $5,000 be transferred from the Street Materials Budget Line Item. Connell Resources has excellent references with the Town in previous projects. The Committee recommends the bid in the amount of $99,842.50 be awarded to Connell Resources, to include the transfer of $5,000 as specified above. Trustee Baudek questioned whether the current budget amount of $200,000/yr. is keeping pace with inflation, etc. Director Linnane reported that the Dept. now has pavement management software. Once data has been entered, staff will be aware of how many streets should be overlayed/yr. Mgr. Sievers added that he and his assistant have been inventorying streets —this project is labor intensive and he anticipates the program is on-line by the end of year. The program will also assist in forecasting budgetary requirements for the budget process. In conclusion, staff confirmed that yes, the budget should be augmented due to the substantial price increase (20%±) of asphalt in the past two years. LAKE ESTES/MALL ROAD TRAIL DESIGN — RE UEST APPROVAL OF SCOPE OF SERA. With the exception of the Mall Road link from the UTSD Service Road to Hwy. Lake Estes Trail is complete. For the past year, Van Horn Engineering has been negotiating with Mall Road property owners (2) for additional right-of-way 36, and coordinating roadway design with the Larimer County Public Works Dept. This last trail link is imperative based upon safety and usage issues. The Town and EVRPD have budgeted for design and construction of a temporary trail on the south side of Mall Road in 1999. The connection is to provide safety to trail users until permanent trail can be constructed. The permanent trail will be on the north side of the Mall Road. Temporary trail construction will not duplicate future work as the temporary project will be in accordance with all future work. If right-of-way negotiation and neighborhood meetings progress satisfactorily, temporary trail construction could be completed in 1999. A total of $50,000 was budgeted for right-of-way acquisition. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — August 19, 1999 — Page 2 Director Linnane reviewed the scope of services (engineering services only) from Van Horn Engineering. The cost is $18,085 and it would be shared equally between the Town and EVRPD. Temporary trail construction and right-of-way costs are estimated at an additional $72,000. The combination of EVRPD and Town budgets can accommodate this amount. A drawing was reviewed that identified the right-of-way needed, temporary trail along the south side with two roadway crossings, and the final trail location on the north side. Director Linnane restated that there is little duplication of work planned. Larimer County is requiring the Town to relocate a portion of Mall Road. John SpoonerNan Horn Engineering, commented on the negotiation with the major property owner, and Larimer County on the right-of-way, and the County has assigned one of their engineers to work with the Town to meet County standards. Pursuant to their budget constraints and previous project priorities, the County has confirmed that they are unable to participate in funding for Mall Road construction. However, staff confirmed that the Town will not assume maintenance of Mall Road when construction has been completed. Mr. Spooner confirmed that he has had difficulty reaching one property owner, but that the major property owner is ready to sign the agreement, and that any monies expended this year will not be wasted on construction of the temporary trail. Discussion followed pertaining to the possibility of phasing the contract, adding a contingency that approval of the scope would be granted upon obtaining the right-of- way, the necessity to "fast -track" to allow installation of the temporary trail prior to the winter season, the roadway is a current safety concern, and confirmation that there is a slight element of risk for the Town that is based on obtaining the necessary right-of-way. Mr. Spooner added that UTSD is adding to their plant, and there may be an opportunity to use their fill at no cost. The Committee recommends acceptance of the total scope of services in the amount of $18,085, with the Town portion being $9,042.50, concurrently authorizing staff to proceed with designing and bidding temporary trail construction. 1998 CHI P UITA LANE WATER LINE PROJECT — RE * UEST APPROVAL OF CHANGE ORDER. Asphalt patching for this project was completed in the Spring of 1999. The asphalt quantity cost was estimated at $4,776; actual asphalt cost has since been finalized and verified at $6,376, an increase of $1,600. The new and more strict right-of-way work guidelines weren't in place when this project was bid. The Committee recommends approval of the change order in the additional amount of $1,600. REPORTS The Committee received the Customer Service Response Report for July. Dog Waste Station Update. Stations were placed in two locations: Tregent Park and near the Riverside Dr. Restroom area. Staff confirmed that these stations have been a success, thus an additional 2 - 4 stations will be added possibly behind the Municipal Bldg. near Black Canyon Creek, Bond Park, Chamber Bldg., and/or east of the River Walk. Stations are monitored every Friday to ensure an adequate supply of bags. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — August 19, 1999 — Page 3 Highway 7/Country Club Dr. Signage Update. Staff confirmed that all work has been completed for additional school signage as requested by Linda Moudry. Work included shoulder widening, striping, signage, rocks, etc. Upon the School District's request, Public Works. is adding a speed table (calmer) on Graves Ave; installation should occur in September, 1999. Moraine Ave. Crosswalk (at Moraine Restrooms). The Committee discussed options for improving public safety at this crosswalk. Director Linnane will discuss this item when meeting with CDOT. There being no further business, Chairman Baudek adjourned the meeting at 4:05 p.m. 0 em,„) Vickie O'Connor, CMC/AAE, Town Clerk