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HomeMy WebLinkAboutMINUTES Public Works Committee 1999-03-18BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 4ublic Works Committee March 18, 1999-03-17 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Facilities Manager Sievers, Fleet Supt. Mahany, Clerk O'Connor Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. HIGHWAY 7/COUNTRY CLUB DRIVE — CITIZEN REQUEST FOR BUS STOP SIGN. Linda Moudry, 1631 Avalon, has requested that CDOT, Park R-3 School District and the Town install a beacon sign at the Intersection of Highway 7 and Country Club Dr. Ms. Moudry stated she desires a sign cautioning motorists of school children on Hwy. 7, not necessarily a beacon, and she commented on her observations on vehicle congestion, traffic speeds, and abrupt stops by the school bus. Due to the aforementioned, combined with the lack of sidewalks, curb lines, wildlife crossings, etc., Mr. Moudry expressed concern for the public safety of young school -aged children. Tony Paglia, Park R-3 School District Director of Transportation, identified where caution signs are currently installed near this location, and Chairman Baudek confirmed the following number of school bus stops: Hwy. 7/33, Hwy. 36/16, Hwy. 34/21, and Spur 66/6, for a total of 76 major highway bus stops. Mr. Paglia confirmed that his driver for this route reported that the Avalon stop is preferable to others, and that vision is not impaired —the driver does give ample warning of his stop. Pat Mason, 1155 St. Vrain, prepared a sketch of the site and requested a "warning, bus stop ahead" sign, "slow, bus stop" sign, and sign Togo (children crossing). In addition, Ms. Mason questioned what a needs assessment is based on for placing signs. Public Works Director Linnane confirmed that CDOT manages the installation of all highway signs due to their expertise and: (1) "children at play" signs are not allowed; (2) CDOT determined that a school bus stop sign should be placed at the north and south ends of Highway 7; and (3) the Manual of Traffic Control Devices contains regulations on signage. Trustee Barker reported on his experience as a school bus driver and that children are not allowed to exit the bus until all vehicles have come to a complete stop. Ms. Moudry concluded her discussion by stating that her primary concern is when vehicles approach the area of the bus stop when the bus is not yet there to caution drivers with the bus' flashing lights and stop sign. Chairman Baudek noted his experience where numerous signs' tend to loose their effectiveness, as confirmed earlier by Ms. Moudry when she stated she was unaware of existing bus stop signage near Avalon. Trustee Jeffrey suggested the Town study/observe the site to better determine what mitigation options may be available. Michelle Chew, 645 S. St. Vrain Ave., questioned why crossing guards or lights are not utilized in highway crossing situations, and that a crosswalk and traffic signal should be placed at Graves Ave. as children will not walk an extra two blocks to use the existing crosswalk at the traffic signal at the intersection of Manford/Hwy. 7. Director Linnane BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — March 18, 1999 — Page 2 responded that pursuant to steadfast discussions with CDOT, the Town received what exists today —the traffic signal and crosswalk mentioned above. There is also a crosswalk at the intersection of Highway 7/Graves Ave. Installation of the above was approved by CDOT based on their standards, it was not based on funding. Mr. Paglia responded that due to liability issues, school districts no longer provide crossing guards. When such guards are found in neighboring communities, volunteers such as a local PTA are providing the service. Concluding discussion, the Committee recommends the Police Dept. place a radar unit and traffic monitor at the site, and that staff, including Committee members, personally observe the area in question. Further discussion on this request will take place at the April 15th Public Works Committee meeting. BONNIE BRAE/MOUNTAIN GOLF VILLAS RIGHT-OF-WAY & ACCESS EASEMENT — VACATION REQUEST BY PROPERTY OWNER. Jerry Lefebvre, owner of a Portion of Lot 33, Bonnie Brae Addition, has requested the Town vacate a 50' section of the right-of-way adjacent to Community Drive and Mountain Golf Villas. Mr. Lefebvre submitted a sketch of the site, and staff submitted copies of various plats. In addition, Mr. Lefebvre requested the Town dedicate an access easement across Outlot A, Mountain Golf Villas. The 50' strip of right-of-way was dedicated for public use when the Mountain Golf Villas was subdivided in 1993. The Planning Commission requested this right-of-way to accommodate any possible future public road connection to Graves Avenue. Although the Town does not have any current plans for a connection, the future is difficult to foresee. Staff cited the Town's policy whereby vacations are granted where there is absolutely no possibility of future need for the right-of-way for either street or other access purposes. This policy was verified by a legal opinion from Town Attomey White concerning right-of- way vacation. Concerning the access easement request, the Town, nor anyone else, has the authority to grant an access or any other easement on an other's property, this case being the Mountain Golf Villas Home Owners Association property. Also, any driveway structures, etc., placed on this outlot would be a violation of the Town regulations that require open space to be left open. Pursuant to the above, Staff is recommending denial of the right-of-way vacation request, and confirmed that the Town cannot dedicate an easement on a property owned by an other. Staff confirmed that should the Town vacate the right-of-way, the action would prevent a thru street for Graves to Community. Robert Dern/President of the Board/Mountain Golf Villas, reported that the Association owns Outlot A, it was designed as open space and recorded as such, the Association desires to retain the outlot, and they will not grant any additional easements. As the request to vacate the easement is not in the best interest of the Town, and due to legalities affecting the right-of-way, the Committee recommends denial of the request. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — March 18, 1999 — Page 3 1999 STREET IMPROVEMENT PROJECT — APPROVAL TO BID ASPHALT OVERLAY PORTION & PROCEED WITH SLURRY, CHIP SEAL. The Public Works Dept. is annually committed to the maintenance of the Town's infrastructure. There has been an overlay (re -paving) program for 16 years. For the past three years, the Dept. has added programs that apply a maintenance surface course to streets that are generally in good condition, while others that are in poor condition still receive an asphalt overlay. Staff verified the success with both Chip Seal and Slurry Seal, and reported that due to the limited number of companies that provide these services and the prices that have been offered, both A-1 Chip Seal Co. and Quality Resurfacing Co. have been hired on an annual basis. These two products are similar in their type of surface treatment; and both supply excellent Ultraviolet protection, skid resistance and waterproofing, all of which extend the life of the asphalt. The 1999 Budget contains $200,000 for the 1999 Street Improvement Project, and a $20,000 1998 Carry over for striping, for a total of $220,000. Therefore, staff is recommending the following annual work : Miscellaneous striping, etc.: purchase and proceed with work in April & September. $ 30,000 Patching: bid, award and proceed with the work in April. $ 20,000 A-1 Chip Seal Co.: purchase, award & proceed with work in May. $ 40,000 Quality Resurfacing Co.: slurry seal purchase, award & proceed with work in May. $ 40,000 Overlay Program: bid & return results to P.W.C. $ 90,000 Total: $220,000 The preliminary street list for chip seal includes portions of the following: Bailey Ln. Summit Dr. Graves Ave. Ponderosa Dr. Moccasin St. Columbine Ave. Country Club Dr. Creekside Ct. Skyline Dr. Elm Ave. Village Green Fish Hatchery Rd. All streets will be power swept before and after chip seal; aggregate will be gray monzonite; and asphalt layer and top coat will be polymer modified. The preliminary street list for slurry seal includes portions of the following: MacGregor Ave. Manford Ave. Prospect Estates Dr. Homestead Dr. Stanley Ave. Summerset Ct. Virginia Ln. Manager Sievers confirmed that the proposed street lists are contingent upon bid prices, and staff will ensure that the project conforms to the budgeted amount of $220, 000. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — March 18, 1999 — Page 4 Director Linnane commended Manager Sievers for his efforts on this job, and the Committee concurred. The Committee recommends approval (1) to bid the annual work for the 1999 Street Improvement Program, (2) to proceed with the Chip Seal Project, and (3) the Slurry Seal Project - both street lists contingent upon bid prices. Staff noted that Street Improvement construction will not affect the Highway 36 bridge project that is scheduled to begin approximately October 1st. MUNICIPAL BUILDING WINDOW CAULKING PROJECT — REQUEST AUTHORIZATION TO PROCEED. The Municipal Building was repaired and painted in 1996. Subsequently it was discovered that the concrete window sills are cracked and spelling and should be sealed. The Public Works Department budgeted for this work in the 1999 Budget, and staff solicited a price from Western Waterproofing to perform this work, that also includes painting of the sills. Work requires mechanically routing out the cracks, placing a tooled bead of caulk and painting the sills with two coats of elastomeric sealing paint. The budgeted amount is $7,000, and Western can perform the work for $4,038.00. The Committee recommends approval of the bid from Western Waterproofing for $4,038.00. MUNICIPAL BUILDING ROOF SEAL PROJECT — REQUEST APPROVAL OF CHANGE ORDER. A new roof was installed on the Municipal Building in 1987. It is made of a flexible membrane material, and it is necessary to periodically apply an aluminized liquid coating . This maintains its integrity against weather and ultraviolet radiation and ensures its ability to stay waterproof. Bids were solicited last year, and two were received: Halls Roofing $12,985 Black Roofing $13,521 The budgeted amount is $17,000, and Halls Roofing was the company that installed the new roof on the Police Department and Garage, and staff was quite satisfied with their work. The Committee recommends accepting the Halls Roofing bid of $12,985.00, and authorizing staff to expend the remaining budget of up to $3,000 for minor roof repairs. GLACIER CREEK WATER TREATMENT PLANT REHAB. PROJECT — RE UEST APPROVAL OF CHANGE ORDER. The roof at the new chemical room at Glacier Creek is north -facing and is experiencing an icing problem in the gutters. RMC has determined that heat tape will alleviate the problem, thus this mitigation effort requires a change order. Estimated cost is $2,000 which can be funded from the under -budget 1999 Water Line Engineering Design/Construction Management line item ($24,000 excess). The Committee recommends approval of the change order in the amount of $2,000. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — March 18, 1999 — Page 5 TWO -TON TRUCK/STREET DEPARTMENT — REQUEST AUTHORIZATION TO PURCHASE. The Street Dept. is using a 1984 Chevrolet One -Ton (G-53 with 51,150 miles) to snowplow and sand cul-de-sacs. The One-Ton's limited plow width (maximum for truck size) and limited ability to carry sand (approx. two yards) makes it very difficult and time-consuming to plow cul-de-sacs. This truck has become undependable due to age and hard usage. The vehicle qualifies for replacement in accordance with the Town's Vehicle Replacement Policy, and staff is seeking approval to replace it with a budgeted Freightliner truck. The Freightliner would be a short-tuming radius truck allowing improved maneuverability in cul- de-sacs and close spaces. It would also feature a wider snowplow and the ability to carry 5 to 6 yards of sand. Additionally, the "Swaploader" assembly option allows conversion of the truck from a snowplowing vehicle to a water truck, dump truck, flatbed, rock -box truck, or de-icing tank truck. The conversion assemblies were unknown to staff during budget preparation, thus the budgeted amount is inadequate. The water tank conversion assembly would eliminate the $70,000 water truck replacement cost that staff is anticipating in the near future, and the other identified options would also be available in the future. The 1999 Budgeted amount is $110,000, and the prices are as follows: Freightliner without Swaploader: $105,671 (net with trade-in) Freightliner with Swaploader: $119,902 (net with trade-in) The City of Lakewood purchased 8 similar trucks this year, and Fleet Supt. Mahany confirmed that other municipalities are well pleased with this assembly option. The Freightliner is a unique, specialty truck style supplied by only one vendor, Transwest Trucks, and staff negotiated the price down $7,000. The Committee recommends approval of the Freightliner Truck with the Swaploader option at a cost of $119,902. The additional assembly option of $10,000 will be funded by postponing the $10,000 emergency back-up snowplow assembly currently in the 1999 Budget. REPORTS. The Water Accountability Report should be presented by John Gallagher/Black and Veatch in May. The Supplemental Augmentation Plan approved by the State, thus staff intends to start using the supplemental plan next month. The Committee reviewed the Customer Service Response Report for February, 1999. Thus far, the number of snow removal is down more than half from previous years. Staff confirmed that work on completing the Lake Estes Trail is progressing. Negotiations are underway to obtain the necessary right-of-way easements, and the goal for completion of negotiations is this year. There being no f rtbei business, Chairman Baudek adjourned the meeting at 4:39 p.m. APPROVED MAR 2 3 1999 Vickie O'Connor, CMC/AAE, Town Clerk TOWN OF ESTES PARK BOARD OF TRUSTEES