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Home My WebLink AboutMINUTES Public Works Committee 2001-05-17BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 17, 2001 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17`h day of May, 2001. Committee: Attending: Also Attending: Chairman Barker, Trustees Doylen and Gillette Chairman Barker and Trustee Doylen Town Administrator Widmer, Public Works Director Linnane, Assistant Town Administrator Repola, Deputy Town Clerk van Deutekom Absent: Trustee Gillette Chairman Barker called the meeting to order at 8:00 a.m. COMMERCIAL TRUCK TRAFFIC ON AVALON DRIVE — NEIGHBORHOOD PETITION. Director Linnane reported that Brook and Avalon Drive residents submitted letters and a petition to restrict the heavy commercial truck traffic in their neighborhood. In response to citizen concerns, Town Administrator Widmer formed a Task Team consisting of Assistant Town Administrator Repola, Director Joseph, and Director Linnane to research truck traffic on Avalon Drive. Director Linnane explained that Larimer County and Loveland ban truck traffic on particular roadways if there is an acceptable alternate route and in the following situations: 1) Trucks using a "cut through" local residential street instead of using the parallel and adjacent commercially zoned state highway. 2) Trucks using two residentially zoned state highways instead of an adjacent and parallel commercially zoned state highway. In this case the ban was from 10 p.m. to 7 a.m. 3) Substandard roadway conditions such as inadequate pavement thickness or a sub -standard one -lane bridge. Public input in favor of the petition was heard from Mona Whitney/1741 Avalon Drive, Jeanne Tippin/1641 Avalon Drive, Laura and Mike Schmidt/1110 Brook Drive, Linda Moudry/1631 Avalon Drive, and Karl Wolf/1640 Avalon Drive. Items discussed include truck noise, brakes, speed, routes, speed bumps, zoning, and safety of children. The Committee viewed a video, prepared by Mike and Laura Schmidt, containing examples of truck traffic and noise. Public input opposing the petition was heard from Mike Kearney/Kearney & Son's Excavating & Concrete, Robbie Johnson/Waste Management, and Chris Eshelman/A-1 Excavating. Items discussed include jake brakes, noise levels, truck routes and speeds, speed bumps, and safety issues. The Task Team noted that banning truck traffic from Avalon Drive and shifting it to another neighborhood is not a logical choice. It should be noted that the Public Works Department installed a "speed table" on Avalon and feedback indicates that the average vehicle speed in the area has been reduced. The Police Department significantly increased Police patrol to address vehicle speed issues. Noise and children's safety issues may be addressed by continuing the Police Department presence along Avalon. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — May 17, 2001 - Page 2 The Committee directed staff to research different options discussed and report findings at the June meeting. Shifting commercial truck traffic to another neighborhood was not an option. ROCKY MOUNTAIN NATIONAL PARK (RMNP) TRAFFIC MANAGEMENT — UPDATE. Joe Evans/RMNP reported that the new Park entrance project will not be completed by Memorial Day. In preparation for increased traffic during the holiday weekend, signage will be placed on Hwy. 34 and 36 advising visitors of expected delays and alternate routes. MUNICIPAL BUILDING BOARD ROOM REMODEL PROJECT DESIGN/BUILD SCOPE OF SERVICES — APPROVAL TO AWARD CONTRACT. Director Linnane reported that in 2001 the Town budgeted funds ($365,000) to convert the existing Municipal Building garage into a modern Council Chamber (Board Room). Construction is anticipated to begin no later than February 2002, and as early as October 2001. A Design/Build Request for Proposal (RFP) was sent to all local, licensed architects. Proposals were received from the following Design/Build Teams: Architect Preliminary Final Contractor Contractor direct fees: Subtotal: Contractor indirect general fees: Total: Thorp/Heath Team Basis/Gregg Team $ 24,670 $22,100 $ 48,210 $17,500 $ 23,100 (7%) $33,000 (10%) $ 95,980 $72,600 $ 42,000 Unknown $137,980 Unknown Note: Thorp provided a fall 2001 construction option: Contractor direct fees: $16,500 (5%) Contractor indirect general fees: $28,000 This could reduce their price a minimum of $20,600 for a total of $117,380 A selection committee, consisting of Town Administrator Widmer, Clerk O'Connor, Construction Manager Sievers, and Director Linnane, interviewed the two teams and rated them in the following categories: • Council Chambers/Board Room Design experience • Council Chambers/Board Room construction experience • Estes Park Board Room Project insight • Project presentation • Fees The Thorp/Heath Team has extensive experience in theater design and was strengthened by the addition of an acoustic/performing arts technology consultant, David L. Adams Assoc. Inc. Mr. Ed Logsdon (D.L. Adams), Mr. Randy DeMaris (Heath) and Mr. Roger Thorp gave the Committee a very comprehensive and insightful presentation. Mr. Logsdon (D.L. Adams) was particularly impressive, demonstrating his firm's acoustic, audio, visual accomplishments, in particular, the following council chambers: Grand Junction Council Chambers, Vail Council Chambers, Fort Collins Council Chambers, El Paso County Commissioners Chambers, Loveland Council Chambers and Wheat Ridge Council Chambers. The firm's resume also includes an additional 20 municipal, state and federal facilities design projects. Based on the review criterion, the Thorp/Heath Team was unanimously selected. The Thorp/Heath Team will prepare a preliminary and final Guaranteed Maximum Price (GMP). The selection committee will return for authorization to proceed with construction and approval of budged adjustments after the GMP has been determined. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — May 17, 2001 - Page 3 The Committee recommends approval to award the Design/Build Contract to the Thorp/Heath Team. PROPOSED FALL RIVER TRAIL PRELIMINARY DESIGN SCOPE — APPROVAL. Director Linnane reported that the Town budgeted $150,000 in 2001 and $150,000 in 2002 to extend a trail from downtown west along the Fall River Corridor toward Rocky Mountain National Park. Since the alignment and exact location of a trail along this corridor has never been determined, a request for a Preliminary Engineering Report Scope of Services, to include ROW/easement research, location alternatives and cost estimates, was sent to local engineering firms. The Public Works Department received the following proposals from Van Horn Engineering, Estes Park Surveyors, and Comerstone Engineering. All proposals were very similar in scope and were included in the packets for reference. Cornerstone Van Horn E.P. Surveyors $4,350 $16,872 $4,700 The preliminary report will be completed this fall and construction is anticipated in spring 2002. The Committee recommends approval of the Scope of Services in the amount of $4,350 submitted by Cornerstone Engineering. ESTES PARK GATEWAY SIGN PRELIMINARY LOCATION AND CONCEPT — APPROVAL. Wil Smith and Harry Hutcherson presented a proposed community entrance signage project to commemorate the 75th Anniversary of the Rotary Club of Estes Park. The total cost per sign is estimated to be between $12,000 and $15,000. Discussion was held regarding site locations, sign funding, CDOT involvement, and club recognition on signs (i.e., Rotary logo vs. bronze plaque). Staff was directed to submit a set of construction plans and a location request application to CDOT for approval of one sign located at Hwy. 36. Pending on CDOT's response, the Hwy. 34 sign project will proceed following completion of the Hwy. 36 project. The Committee recommends allocating up to $30,000 for two gateway signs placed at CDOT approved locations tentatively along Hwy. 34 and 36, as presented. Appropriate club recognition methods to be determined. REPORTS. CAUSEWAY UNDERPASS PRELIMINARY DESIGN — CDOT accepted the conceptual/preliminary design for vertical and horizontal alignment, underpass, and trail at Hwy. 36 and Community Drive. Director Linnane noted that $407,000 was budgeted in 2001 and $217,000 in 2002. The CDOT/Town matching funds are $324,000 CDOT/$300,000 Town. CROSS WALK SIGNS - Director Linnane reported that additional crosswalk signs have been requested at mid -block cross walk locations on W. Elkhorn, E. Elkhorn, and Moraine. Proposed use of rubber -based signs placed inside cross walks has been submitted to CDOT for approval. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — May 17, 2001 - Page 4 Construction Manager Sievers reported that the paving project at Stanley Ave. and Hwy. 7 is nearing completion. There being no further business, Chairman Barker adjourned the meeting at 10:30 a.m. Rebecca van Deutekom, Deputy Town Clerk APPROVED MAY 2 2 2001 TOWN OF ESTES PARK BOARD OF TRUSTEES