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HomeMy WebLinkAboutMINUTES Public Works Committee 2001-02-15BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS J Town of Estes Park, Larimer County, Colorado, February 15, 2001 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 15th day of February, 2001. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: All Absent: None Also Attending: Town Administrator Widmer, Public Works Director Linnane, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. FALL RIVER ROAD INTERCONNECT — APPROVAL OF CHANGE ORDER. Director Linnane presented a change order request from B.T. Construction, Inc. for the Fall River Road Interconnect Water Looping Project in the amount of $6,245.11 as a result of the re -design and relocation of the water line upon encountering underground utilities. This will increase the total contract amount from $110,003 to $116,248.11. The Committee recommends approval of the change order from B.T. Construction, Inc. for $6,245.11 as presented. CAUSEWAY UNDERPASS/TRAIL PROJECT PRELIMINARY ENGINEERING SCOPE OF SERVICES — APPROVAL. Director Linnane reported that the Town budgeted $407,000 ($157,000 CDOT/$250,000 Town) in 2001 and $217,000 ($167,000 CDOT/$50,000 Town) in 2002 for the Design/Construction of the Causeway Underpass/Trail Project. Cornerstone Engineering (formerly Rocky Mountain Consultants) submitted the Preliminary Design Scope of Services at a cost of $12,800. Following CDOT approval of the Preliminary design, Comerstone will prepare a Final Design and Construction Management Scope of Services. This future scope will be presented (tentatively) at the June meeting. Discussion was held regarding safety issues and the proposed trail connection to Stanley Park and Brodie Avenue. The Committee recommends approval of the Scope of Services submitted by Cornerstone Engineering at a cost of $12,800 as presented. VEHICLE PURCHASES — REQUEST APPROVAL OF BUDGET EXPENDITURES. Director Linnane reported that the Water and Engineering Departments budgeted for the following vehicles: Water Department: replacement of the 1972 Ford water tanker truck with a Swaploader bed and water tank/pump configuration on an existing Freightliner Swaploader truck. This vehicle is 28 years old and is within the Town's vehicle replacement parameters. One bid was received from MacDonald Equipment for $16,780.00. The Water Department's budget includes $16,000 for replacement of this vehicle. The balance of the cost will be funded from the Miscellaneous Tools Capital account and the existing water tanker truck will be sold at the 2001 Larimer County Auction held in the fall. Engineering Department: replacement of the 1984 Chevrolet S-10 Pickup with a Jeep Cherokee 4x4. This vehicle is 17 years old and is within the Town's vehicle replacement parameters. The Street Department's 2001 budget includes $21,500 for replacement of this vehicle. The following bids were received: Estes Park Auto Mall: Ferrero Auto Center: $21,155 Jeep Cherokee 4x4 -$ 1,500 Less Trade-in $19,655 Bid Price $21,648 Jeep Cherokee $ 1,000 Less Trade-in $20,648 Bid Price BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — February 15, 2001 — Page 2 The Committee recommends approval of the bid from MacDonald Equipment to purchase a Swaploader Water Tank/Pump Configuration truck for a cost of $16,780 for the Water Department and the bid from Estes Park Auto Mall to purchase a Jeep Cherokee 4x4 for a cost of $19,655 for the Engineering Department. WATER RATE STUDY ENGINEERING SCOPE OF SERVICES — APPROVAL. As recommended by the Committee at the August, 2000 meeting, funds were budgeted in 2001 for a Water Rate Study to analyze future revenues needed to finance proposed Water Department capital improvement projects. Black and Veatch submitted a rate Scope of Services proposal for a cost of $20,000. Implementation of any recommended rate change is expected early 2001 following the completion of the report. Discussion was held regarding accountable water, system reinvestment, and capital improvement project benefits. The Committee recommends approval of the Scope of Services from Black and Veatch at a cost of $20,000 as presented. MARYS LAKE/GRIFFITH COURT WATER LINE REIMBURSEMENT CONTRACT — APPROVAL. Director Linnane explained that Phil Switzer personally funded extending the water main across Marys Lake Road to service his property. Van Horn Engineering prepared the Design and Construction Management, and on behalf of Mr. Switzer, presented a reimbursement agreement for approval. The reimbursement amount is $1,150 per tap and the contract length is 20 years. The Town would collect this fee at the time of tap purchase (5 potential taps) and forward it to Mr. Switzer. The Town will not assume any financial responsibility if the fee is not collected. The Committee recommends approval of the reimbursement Contract, subject to the Town bearing no financial responsibility if the fee is not collected. HIGHWAY 34/36 INTERSECTION UNDERPASS LANDSCAPING — REQUEST TO PROCEED. Director Linnane reported that the Town budgeted $40,000 for an irrigation system in the area of the Bureau of Reclamation Power Plant at the intersection of Hwy. 36/7. The Bureau of Reclamation previously indicated that it would match Town funding, however, their matching funds are not currently available. Therefore, staff requests that $40,000 be used from the Conservation Trust Fund to irrigate and landscape the area along the Riverwalk, adjacent to both ends of the new Hwy. 34/36 underpass. All work, except the design and construction of the irrigation system, would be performed in-house. Work would be performed in March and April and restarted in July. Construction completion is anticipated by October. Construction will not affect traffic and all of the on - grade highway islands will be planted, landscaped, and maintained for the entire summer. Director Linnane noted that the Parks Department estimated a cost of $87,000 if a private contractor performed the work. The Committee recommends that the Underpass Landscape Project be funded from the Conservation Trust Fund at a cost of $40,000 as presented. REPORTS. None. There being no further business, Chairman Barker adjourned the meeting at 8:30 a.m. .Uft/M.G�C Rebecca van Deutekom, Deputy Town Clerk APPROVED FEB 272001 • TOWN OF ESTES PARK BOARD OF TRUSTEES