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HomeMy WebLinkAboutMINUTES Public Works Committee 2001-11-15BRAOFORO PUBLISHING CO. RECORD OF PROCEEDINGS 'Town of Estes Park, Larimer County, Colorado, November 15, 2001 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 15t' day of November, 2001. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: Chairman Barker and Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Fleet Manager Mahany, Clerk O'Connor Absent: Trustee Gillette Chairman Barker called the meeting to order at 8:00 a.m. HABITAT FOR HUMANITY — REQUEST FOR TWO WATER TAPS AT NO CHARGE. Habitat has requested two free water taps for Lots 3 and 4, Habitat Subdivision. The Town has approved three similar requests; if approved, it is recommended that the General Fund reimburse the Water Fund for these two taps in the 2002 Budget. The cost per tap is $4,090, thus the total request is for $8,180. Staff recommends that Habitat reimburse the Town if the houses are sold on the open market within the next 10 years, which is similar to the other requests. Also, staff recommends that Habitat restrict usage of the homes so that no commercial businesses are allowed. This has been an issue with the previous Sanborn Acres Habitat home, and Habitat has agreed with this condition. Discussion followed on the basis for the home business restriction. The Committee recommends approval of the 2002 Budget request to include the following conditions: 1) the Town be reimbursed by Habitat if the home is sold within 10 years; and 2) no home businesses be allowed. 2001 WATER LOOP PROJECT CHANGE ORDER — REQUEST APPROVAL. Congested utilities, rock outcroppings, and a narrow right-of-way are requiring a water main crossing on Devil's Gulch Road. The contractor, Dirt Doctor, has estimated the crossing at a negotiated price of $9,380, and the change order may be funded with the $135,000 under -budget for the 2001 Loop Project. The Committee recommends approval of the change order in the amount of $9,380 submitted by Dirt Doctor. 2001 WATER LOOP PROJECT ADDITION — REQUEST APPROVAL. During the past several years, the Dept. has received complaints about low pressure during the middle of the summer from several homeowners on Devil's Gulch Road. These homes are located on or near the "blue line" for this area. A low-pressure complaint is a Priority 2 on the Town's Replacement Schedule and also an indication that the main serving this area is undersized. Thus, the Dept. has been replacing 3.5" pipe with 12" pipe along Devil's Gulch. While replacing the main in the immediate area will help, it is also necessary to upgrade the system to ensure adequate supply. This project will improve the Devil's Gulch area now and for future development as well. • BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — November 15, 2001 - Page 2 Cornerstone Engineering received bids for the project, and Kearney and Sons was the low bidder. • Engineering Design and Construction Management/ Cornerstone Engineering $ 6,750 • Construction/Kearney and Sons 45.026 Total: $51,776 The 2001 Loop Project bids were $135,000 under -budget, thus, funding for this project would be from this excess. The Committee recommends constructing the South Lane Interconnect Project in 2001 using budget surplus and awarding the contract to the low bidder, Kearney and Sons, for a total amount of $45,026, plus $6,750 for Cornerstone Engineering. STREET DEPT. SANDER EQUIPMENT PURCHASES — APPROVAL. Fleet Manager Mahany reported that the Street Dept. is requesting the replacement of three sanders on the Snow Plow Trucks. These sanders have been in the fleet for many years and the combination of wet sand and salt has deteriorated the sander roller and framework. Staff is requesting to replace this equipment with the same manufacture and model as the other sanders for fleet standardization. Bids were requested from the Swenson representative in this area. These sander replacements are included in the Street Department's 2001 Budget. Bids were received from MacDonald Equipment, the Swenson Sander Representative for this area. MacDonald Equipment: Unit #0265 $3,224.00 No Trade (Unit #0265) (being retained for spare) $3,224.00 Unit #303 $3,224.00 - 300.00 Trade -In $2,924.00 Bid Price Unit #338 $3,224.00 - 300.00 Trade -In $2,924.00 Bid Price The total cost is $9,072.00; the budgeted amount was $10,500.00. The Committee recommends approval to purchase three new Swenson Sanders from MacDonald Equipment Co. for a combined cost of $9,072.00. MUNICIPAL BUILDING AIR CONDITIONING PROJECT — REQUEST AUTHORIZATION TO PROCEED WITH DESIGN/BUILD PROJECT. The Municipal Building is not air-conditioned and due to numerous complaints, the Town budgeted funds (2001) for the installation of an air-conditioning system ($170,000). Poudre Valley Air Co. is working with Thorp and Associates on the Library and Town Board Room Projects. Staff desires to coordinate this project and contract with Thorp and Poudre Valley Air to design/build a new air conditioning system for the Municipal Building. The entire heating system will be reviewed to ensure a viable system is installed. The Committee recommends staff be authorized to proceed with the Air Conditioning Design/Build Project with Thorp Associates and Poudre Valley Air. If solicited prices exceed the budget, staff will return to the Committee for further review. 4. BRADFORD PUBLI5HI NG CO. RECORD OF PROCEEDINGS Public Works Committee — November 15, 2001 - Page 3 CAUSEWAY UNDERPASS/FISH CREEK INTERSECTION PROJECT FUNDING RESOLUTION — REQUEST APPROVAL. Director Linnane reported that CDOT traditionally requires a funding letter for their joint projects, and the Town meets this requirement by adopting a Resolution. The Resolution was presented, and the Committee recommends the Resolution be approved. The Committee commended Director Linnane and staff for their achievements in obtaining state funding on numerous state highway projects. REPORTS. Roadway and Parking Lot Asphalt Condition. This item was postponed to the December meeting. There being no further business, Chairman Barker adjourned the meeting at 8:30 a.m. if ,tAl.Lz-El-, C. C A1 Vickie O'Connor, CMC, Town Clerk APPROVED 1 NOV 2 7 2001 TOWN OF ESTES PARK BOARD OF TRUSTEES