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Home My WebLink AboutMINUTES Public Works Committee 2002-03-21RECORD OF PROCEEDINGS down of Estes Park, Larimer County, Colorado, March 21, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 21st day of March 2002. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Fleet Manager Mahany, Deputy Clerk van Deutekom Absent: None Chairman Barker called the meeting to order at 8:00 a.m. WATER DEPT. ONE TON UTILITY TRUCK PURCHASE — APPROVAL. Fleet Manager Mahany reported that the Water Dept. is requesting the replacement of truck 903.10A with a one -ton truck with utility body, Tommy -Gate lift and rear -mounted crane for lifting chemicals for the water plant. Truck 903.10A is 8 years old, has 90,000 miles, and is within the Town's replacement policy. The budget includes $38,000 to replace this vehicle. The following bids were received: Estes Park Auto Mall: $ 36,597.00 2002 Ford F350 4x4 w/utility body - $ 7,500.00 Trade-in 903.10A $ 29,097.00 Bid price Burts Arapahoe Ford: $ 37,183.00 2002 Ford F350 4x4 w/utility body - $ 2,000.00 Trade-in 903.10A $ 35,183.00 Bid price - DOES NOT MEET SPECS (Suspension, payload) Phil Long Ford: $ 35,990.80 2002 Ford F350 4X4 w/utility body - $ 4,500.00 Trade-in 903.10A $ 31,490.80 Bid price - DOES NOT MEET SPECS (Suspension, transfer case, mirrors) The Special Events Dept. is requesting approval to purchase truck 903.10A from the Water Dept. for the trade-in price of $7,500 to replace their 1985 Ford 3/4 Ton vehicle. Special Events truck G-105 would be disposed of in the fall at the Larimer County Auction. The Committee recommends approval to (1) purchase a Ford F-350 one -ton 4x4 truck w/utility body from the Estes Park Auto Mall at a cost of $36,597.00, and (2) allow the Special Events Dept. to purchase Truck 903.10A from the Water Dept. as outlined above. The actual cost to the Water Dept. is $29,097 ($36,597 less $7,500 to be transferred from the Special Events Dept.). RIVERSIDE DR./SUNDANCE CENTER CONDO PROJECT — PARKING REQUEST. The applicant failed to appear, as was the case in February and March. Thursday, Chairman Barker stated that for this item to be placed on a future agenda, the applicant must submit a letter of request including all information by 5:00 p.m. the Friday prior to the Committee meeting. RECORD OF PROCEEDINGS Public Works Committee — March 21, 2002— Page 2 2001 WATER DEPT. DEVILS GULCH PROJECT CHANGE ORDER REQUEST — APPROVAL. The 2001 Water Looping/Devils Gulch Project was completed in February. Dirt Doctor neglected to submit a change order request, in a timely manner, for additional expenses incurred from the discovery of unexpected rock and utilities during the project. The change order request totals $11,097.95. Following all discussion, the Committee recommends approval of the change order in the amount of $11,097.95 submitted by Dirt Doctor, to be funded from the 2002 Water System Capital Infrastructure line item. 2002 WATER DEPT. SYSTEM CAPITAL IMPROVEMENT PROJECTS ENGINEERING DESIGN SCOPE OF SERVICES — APPROVAL. Cornerstone Engineering & Surveying submitted the Engineering Design Scope of Services totaling $62,980 for the following projects budgeted in 2002: 1. Fall River High Zone Tank (Priority #2 List) (Construction on the Fall River Tank Project is anticipated to begin in 2003. This scope is for preliminary design and easement procurement). 2. Evergreen Interconnect (Priority #2 List) 3. East Wonderview Interconnect (this project will complete the Priority #1 List). 4. Country Club Interconnect (Priority #2 List) The budgeted amount was $134,000. Discussion was held regarding placement location of the Fall River Tank, existing pump and lift stations, and future needs. Concluding all discussion, the Committee recommends approval of the Engineering Design Scope of Services in the amount of $62,980 submitted by Cornerstone Engineering & Surveying. COST QUOTATION FOR MUNICIPAL BUILDING A/C PROJECT — APPROVAL. Staff informed the Committee in February that the cost estimate for the Municipal Building A/C project exceeded the budgeted amount of $163,000. As requested, Heath Construction has submitted an actual construction cost quotation, including proposed phasing options, to allow the project to be completed and remain within budgetary limits. The following project phasing was presented: Phase I — 2002 All offices and office space that is not currently being air-conditioned except: • Police Chiefs Office (currently has a small window unit) • Larimer County Sheriffs Office (currently has a small window unit) • Police Interview Room • Police Investigation Room • Police Area - Judge's Office • EPURA Director's Office • Public Works Director's Office • Light and Power Director's Office • GIS Specialist's Room • Former Town Board Room • Meeting Rooms 201, 202, 203 Phase II — 2003 All exceptions listed in Phase I Phase II is dependent upon the 2003 budget RECORD OF PROCEEDINGS Public Works Committee — March 21, 2002— Page 3 This proposed 2-year phasing would provide immediate air-conditioning of the warmer, higher -use office space. The total cost is $168,034 ($163,000 + $5,034 for the Drivers License Office that will be amortized in their Lease). The Committee recommends approval of the Phase I — 2002 Municipal Building NC Project cost quotation submitted by Heath Construction at a cost of $168,034 as presented. CAUSEWAY UNDERPASS AND FISH CREEK INTERSECTION PROJECT — REQUEST APPROVAL TO AWARD BID AND BEGIN CONSTRUCTION. The following bids were received for the Causeway Underpass and Fish Creek Intersection Project: Underpass Defalco Lee $403,796.83 Mountain Constructors $386,823.35 Trail $205,130.85 $216,400.11 Fish Creek $387,354.30 $415,245.40 Total $996,281.98 $1,018,468.86 The low bidder, Defalco Lee, is included on CDOT's preferred/acceptable bidders list. The project is scheduled to begin April 1st and be complete June 21st (+/-), The Causeway will be closed from April 1st to May 24th and the detour route will be Mall Road and Hwy. 34. The Causeway will re -open for Memorial Day weekend and remain open thereafter. Underpass Trail Fish Creek/Mall Int. Total: Cost Budget $ 403,796.83 205,130.85 387,354.30 $ 996,281.98 $ 460,000.00 215,000.00 560,000.00 $1,235,000.00 Grant Town Portion $ 324,000.00 0.00 387,354.00 $ 711,354.00 $ 79,796.00 215,000.00 0.00 $ 294,796.00 The Committee recommends acceptance of the bid from Defalco Lee totaling $996,281.98. Highway and trail closure dates will be provided to the public. REPORTS. A Neighborhood Meeting has been scheduled April 10th at 3:00 p.m. at the Hospital to discuss the new Hospital road. There being no further business, Chairman Barker adjourned the meeting at 8:35 a.m. :vas.. Rebecca van Deutekom, CMC, Deputy Town Clerk APPROVED MAR 2 6 2002 TOWN OF ESTES PARK BOARD OF TRUSTEES