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Home My WebLink AboutMINUTES Public Works Committee 2002-10-17RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 17, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of October 2002. Committee: Attending: Also Attending: Chairman Barker, Trustees Doylen and Gillette All Town Administrator Widmer, Public Works Director Linnane, Town Attorney White, Deputy Clerk van Deutekom Absent: None Chairman Barker called the meeting to order at 8:00 a.m. The agenda was modified to cover the Fall River Trail item and the reports regarding Cardboard Recycling and Landfill and Transfer Station Rates prior to Trustee Gillette's departure at approximately 9:15 a.m. FALL RIVER TRAIL — PHASE I — REQUEST TO AWARD BID. The following bids were received for the Fall River Trail - Phase 1 Project: Mountain Contractors Inc. $248,589.50 G.L. Hoff Construction $290,372.64 The original bid design proposed ending Phase I between James St. and Valley Rd. After further review, Staff recommends ending Phase I at Valley Rd. to provide a safer connection to the Town's roadway system and the W. Wonderview Bypass. The estimated cost of the additional extension is $38,000. At the August Committee meeting, the Willows Condominium Assn. (Assn.) requested the section of trail adjacent to their property be relocated across the river and onto Colorado Department of Transportation (CDOT) right-of-way. At Staffs request, Mountain Constructors estimated an additional $70,710 for this relocation, to include construction of a 56-foot by 12-foot prefabricated steel/wood plank bridge (actual bridge cost is $31,000). However, the Assn. presented a proposal from Rocky Mountain Prestress to install a 40- foot by 10-foot footbridge and offered to pay $15,000 to only cover their bridge cost. This offer was not acceptable to Staff. Since no agreement has been reached with the Willows Condos property owners and since the easement across the trailer court property is still under negotiation, Staff recommends starting Phase I adjacent to and west of the bridge and ending at Valley Rd. The additional cost to the bid is estimated at $28,000 ($38,000 extension costs minus $10,000 from the Willows). The trail section between Performance Park and the bridge (Phase II), which crosses the Willows Condos and the trailer court properties, could be budgeted and constructed in 2003. Costs associated with Phase I are as follows: Mountain Constructors bid $248,589.50 Valley Road extension 38,000.00 Willows Condos Section (deduction) (10,000.00) Sub -total $276,589.50 Contingencies @ 6% $ 16,000.00 Estimated total cost $292,600.00 The 2002 Budget includes $268,000 for Phase I of the Fall River Trail. The $24,600 deficiency could be funded from the Community Reinvestment Fund. RECORD OF PROCEEDINGS Public Works Committee — October 17, 2002 - Page 2 The Committee recommends awarding the bid to Mountain Constructors at a total cost of $292,600, with the $24,600 deficiency funded from the Community Reinvestment Fund. Phase I will begin adjacent to and west of the bridge and end at Valley Rd. The remaining trail portion between Performance Park and the bridge (Phase II) could be constructed in 2003, if approved in the budget process. Willows Condominium Easement Discussion: Town Attorney White briefed the Committee on the status of negotiations between the Town and Willows Condominium Assn., Inc. (Assn.) and discussed the proposal submitted by the Assn. from Rocky Mountain Prestress mentioned above. Attorney White explained the discrepancies between the proposal submitted by Rocky Mountain Prestress ($15,000) and Mountain Constructors ($31,000), noting that the $15,000 proposal did not meet project specifications or CDOT specifications. Audience comments were heard from: Attorney Phipps, representative of the Willows Condominium Assn., Tom Morroni/300 Far View Dr. #17, Ron Schacher/300 Far View Dr. #15, and Howard Johnson, 300 Far View Dr. #14. Items discussed include the budget approval process, cost differentials, bridge specifications, and negotiation complications. Kerry Prochaska/Cornerstone Engineering explained the detailed bid schedule presented to the Committee comparing the Engineer's estimate and bids received from Mountain Constructors and G.L. Hoff. He noted that the original estimate of $48,000 presented at the August 15th Committee meeting was a rough estimate only. Since that time, detailed bids, to include all aspects of the project, have been received and presented to the Committee. He also reported that his staff would meet with a representative from Rocky Mountain Prestress today to tour the site and present bridge specifications used by other contractors to bid the project. Chairman Barker noted that in order for the Town to relocate the trail, the Assn. will need to agree to share the $70,000 cost of the relocation and the Assn. should incur a majority of that cost. He explained that if the Assn. intends to submit a revised proposal from Rocky Mountain Prestress, they should do so prior to the November 21st meeting. He also verified that Attomey Phipps is the official contact for the Assn. and will handle all negotiations regarding this matter. The Committee will provide direction to staff in order to settle this matter expeditiously. WATER RIGHTS FEE REPORT. Continued to the November 21st meeting. GLACIER WATER PLANT REHABILITATION PROJECT — REQUEST TO PROCEED. Comerstone Engineering has designed changes for the Glacier Water Plant filter building to meet upcoming regulations and has negotiated a quote with Benson Construction, who previously handled repairs to the Glacier filter under drain, air blower, laboratory addition and the intake structure. Computer programming for the project will be performed by ITS. Project costs are as follows: Filter media from WAACO (ordered in June 2002) Benson Construction/ITS Total Cost: $ 25,468 $ 275,524 $ 300,992 The 2001/2002 Budgets include $220,000 for Glacier filter upgrades. The $81,000 deficiency can be funded from the postponed Marys Lake Pump Project ($40,000) and supplemented from the Water Fund ($41,000). The Committee recommends approval of the Glacier filter upgrade as presented to be funded as outlined above. RECORD OF PROCEEDINGS Public Works Committee — October 17, 2002 - Page 3 SNOWPLOW AND SWAPLOADER BED PURCHASE — REQUEST APPROVAL. The Street Dept. is requesting replacement of a 1988 Frink Snowplow with a new snowplow for truck G-87. This existing plow is 14 years old and has required several major repairs the past few years. Since the trade-in value is very low, Staff is requesting that the existing plow be retained as a spare for the larger trucks. The Street Dept. is also requesting purchase of a Swaploader Flatbed for the Swaploader Freightliner truck. The following bids were received: MacDonald Equipment $ 6,572 11' Schmidt Wausau Snowplow $ 9,078 Swaploader Flatbed / Bid Price Total $ 15,650 The 2002 Budget includes $16,000 to replace this equipment. The Committee recommends approval to purchase the Snowplow and Swaploader from MacDonald Equipment Co. at a cost of $15,650 as presented. WATER LINE EASEMENT — STANLEY KNOLL SUBDIVISION, LOT 3 — REQUEST APPROVAL. The 2002 Water Line Loop Project includes replacing the water line along E. Wonderview Ave. between MacGregor Ave. and the northwest comer of the Hwy. 34/36 intersection. Due to sewer line conflicts in the state right-of-way at the southeast corner of Wonderview and MacGregor, Staff is requesting the water line be placed outside of the existing right-of- way and onto a newly designated 30-foot by 244-foot easement within Town -owned Lot 3, Stanley Knoll Subdivision. The Open Space Agreement for this property allows construction of underground utility lines and, in accordance this Agreement, the Water Dept. agrees to restore the disturbed area to its natural condition. Concluding all discussion, the Committee recommends approval of the easement on Lot 3, Stanley Knoll Subdivision as presented. WATER QUALITY MONITORING EQUIPMENT PURCHASE — REQUEST APPROVAL. Director Linnane explained that three analyzers are required to monitor pH, cl2 and alkalinity at the Marys Lake Water Plant. The Water Dept. is requesting the purchase of a table -top spectrophotometer and equipment for testing total organic carbon (listed below). This equipment will provide both an early warning for system failures and is necessary for up -coming EPA regulations for turbidity and disinfection by-products. Table -top spectrophotometer $ 5,550 Chlorine Analyzer $ 2,650 Alkalinity Analyzer $ 8,000 pH Analyzer $ 1,575 Total Organic Carbon $ 795 TOTAL $18,570 The 2002 Budget includes $20,500 for equipment purchase. The Committee recommends purchasing the equipment outlined above at a total cost of $18,570. REPORTS. Cardboard Recycling Project. Rick Hurt, Manager/A-1 Services briefed the Committee on the status of this recycling project. The project has been successful thus far and has collected approximately 20-25 yards of cardboard. The Transfer Station RECORD OF PROCEEDINGS Public Works Committee — October 17, 2002 - Page 4 schedule is Tuesdays, Thursdays and Saturdays from 8:00 a.m. to 4:00 p.m. The recycling project will continue and be reassessed at the November meeting. Proposed 2003 Landfill and Transfer Station Rates. Trustee Gillette presented proposed 2003 increases for the landfill and transfer stations. The County Commissioners will hold a rate hearing for the Estes Park Transfer Station on Tuesday, November 19th at 7:00 p.m. in the School Board Meeting Rm. at the County Building located at 1601 Brodie Ave. If approved, the new rates will become effective January 1, 2003. REQUEST AUTHORIZATION TO ENTER EXECUTIVE SESSION. Trustee Doylen requested to enter executive session based on Section 24-6-402(4)(e), C.R.S. — Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators. It was moved and seconded (Doylen/Barker) that based on C.R.S. Section 24-6- 402(4)(e), the Public Works Committee enter Executive Session to discuss said item listed above, and it passed unanimously by the members present. Whereupon Chairman Barker adjourned the meeting to Executive Session at 9:28 a.m. Chairman Barker reconvened the Committee and adjourned the meeting at 9:48 a.m. KVawlW�iJtFh✓ Rebecca van Deutekom, CMC, Deputy Town Clerk APPROVED OCT 2 2 2002 TOWN OF ESTES PARK BOARD OF TRUSTEES