HomeMy WebLinkAboutMINUTES Public Works Committee 2002-09-19RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, September 19, 2002
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 19th day of September
2002.
Committee: Chairman Barker, Trustees Doylen and Gillette
Attending: Chairman Barker and Trustee Doylen
Also Attending: Town Administrator Widmer, Public Works Director Linnane,
Finance Director Brandjord, Construction Manager Sievers,
Deputy Clerk van Deutekom
Absent: Trustee Gillette
Chairman Barker called the meeting to order at 8:00 a.m.
YMCA BULK WATER EMERGENCY TAP — REQUEST APPROVAL.
Director Linnane presented an emergency use tap request submitted by the YMCA that
would be physically connected during an emergency (i.e., a severe drought condition or
a YMCA treatment plant failure). The agreement would include the following:
1) The tap would be activated during emergency situations only
2) Town personnel would connect and disconnect the tap
3) YMCA agrees to pay bulk water rates for water used
4) YMCA will submit connection construction plans for Town approval
5) YMCA shall be included in the NCWCD prior to the tap connection
Scott Pope and Gary Van Horn/YMCA indicated that the tap would be used in the event
of a treatment plant failure.
Concluding discussions regarding fire flow requirements, usage limitations, and
emergency restrictions, the Committee recommends approval of the Emergency
Tap request. Staff was directed to prepare an agreement, similar to Park
Entrance Estates, to include the stipulations listed above and a precise definition
of "emergency."
MUNICIPAL BUILDING 1ST FLOOR REMODEL PRELIMINARY DESIGN SCOPE OF
SERVICES — REQUEST APPROVAL.
Director Brandjord reported that a committee has been formed to determine the future
use of the previous Town Board Room space and to improve the customer service area
located on the first floor of the Municipal Building. In order to optimize the space, the
committee contracted an architectural firm to conduct a professional conceptual design
study and the following bids were received:
Basis Architecture $10,125
Thorp Associates, PC $6,448
It should be noted that although the RFP did not request it, Thorp's scope of work
included a preliminary design for the entire building, including the second floor. Basis'
did not.
RECORD OF PROCEEDINGS
Public Works Committee — September 19, 2002 - Page 2
There is no line item included in the budget. Staff recommends allocating the
expenditure equally between the Light and Power and Water Funds.
The Committee recommends awarding the conceptual design contract to Thorp
Associates, PC at a cost of $6,448.
E. RIVERSIDE DR. RETAINING WALL AND ROADWAY PROJECT — REQUEST TO
AWARD BID.
Public Works budgeted construction of a retaining wall along the Big Thompson River
between the Rockwell St. and E. Riverside Dr. bridges. This construction triggered the
repaving of this section of street, which in turn, lead staff to review the quality of
underground and overhead utilities in this area and an additional block to the south.
The following bids were received:
G. L. Hoff
Mountain Constructors
$357,429.11
$451,907.05
The project will include an additional 13% to fund traffic control and contingencies;
therefore, the low bid presented by G.L. Hoff will increase from $357,429.11 to
$410,450.00 (NOTE: Engineering, design and construction management costs totaling
$21,277 were previously approved at the May 2"d Public Works Committee meeting and
are not included in the above bids).
The Light and Power Dept. will fund its portion of the project from the Brownfield's
Underground Circuit Tie Project and Public Works from the Marys Lake Pump Project.
Both projects have been postponed.
Director Linnane briefed the Committee on the neighborhood meeting held September
17th. Areas discussed include the construction schedule, traffic management, tree
replacement, and landscaping plans.
Bill Van HomNan Horn Engineering addressed river water levels and channel
concerns.
Concluding all discussion, the Committee recommends acceptance of the bid from
G.L. Hoff in the amount of $357,429.11 to include an additional 13% for traffic
control and contingencies for a total of $410,450.00 to be funded as outlined
above.
WATER RIGHTS FEE SCOPE OF SERVICES — REQUEST APPROVAL.
Director Linnane presented a Water Rights Fee Study Scope of Services submitted by
Black & Veatch at a cost of $6,000 to evaluate the Town's current water rights fee for
new development. This cost will be funded from the postponed Marys Lake Pump
Project. The Committee recommends approval of the Water Rights Fee Scope of
Services in the amount of $6,000 submitted by Black & Veatch.
REPORTS.
Willows Condos/Fall River Trail. Negotiations are underway between Attorney
Phipps/Willows Condominium Association and Town Attorney White to determine if a
cost sharing compromise can be reached for trail relocation costs. A deadline of
October 1st was given to reach a compromise. Staff is moving forward with the project
and will begin soliciting bids in the near future. Other areas discussed include trail
construction plans, easement negotiations, and bridge placement.
RECORD OF PROCEEDINGS
Public Works Committee — September 19, 2002 - Page 3
Cardboard Recycling Project. The project will begin October 1, 2002 and will be
available during the normal recycling schedule of Tuesdays, Thursdays and Saturdays
from 8:00 a.m. to 4:00 p.m. It is anticipated that the project will be available through the
month of October and possibly longer if the conditions of operation are follows and the
location can handle the extra customer load. This is a free residential cardboard
recycling project. Commercial cardboard recycling is available for a fee.
There being no further business, Chairman Barker adjourned the meeting at 8:50 a.m.
7CVQitt. AA.7647)v
Rebecca van Deutekom, CMC, Deputy Town Clerk
APPROVED
SEP 2 4 2002
TOWN OF ESTES PARK
BOARD OF TRUSTEES