HomeMy WebLinkAboutMINUTES Public Works Committee 2002-08-15RECORD OF PROCEEDINGS
/Town of Estes Park, Larimer County, Colorado, August 15, 2002
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 15th day of August
2002.
Committee: Chairman Barker, Trustees Doylen and Gillette
Attending: Chairman Barker and Trustee Gillette
Also Attending: Town Administrator Widmer, Public Works Director Linnane,
Town Attorney White, Construction Manager Sievers, Deputy
Clerk van Deutekom
Absent: Trustee Doylen
Chairman Barker called the meeting to order at 8:00 a.m.
FALL RIVER TRAIL — REQUEST TO RELOCATE TRAIL EASEMENT.
Director Linnane reported that Phase I of the Fall River Trail from Performance Park west
to the Bypass includes a section of the trail that will extend along an existing trail
easement adjacent to Fall River and within the Willows Condominium property. The
Willows owners are requesting the Town relocate the trail from the existing easement
adjacent to their property onto Colorado Dept. of Transportation right-of-way. Relocation
of the trail will require a pedestrian bridge to be built beside the existing state highway
bridge since pedestrian traffic cannot safely cross the highway bridge. The additional
cost for the trail relocation is estimated at $45,000 ($50,000 bridge cost minus $5,000
additional costs to place the bridge within the existing trail easement).
Director Linnane presented copies of the Town -approved development plans (original
and amended) detailing the existence and dimensions of the recreational trail easement
and explained that the site development plans were approved prior to the 50' river
setback requirement currently in place.
Audience comments were heard from the following condo owners: Tom Morroni/300 Far
View Dr. #17, Ron and Clarice Schacher/300 Far View Dr. #15, and Howard
Johnson/300 Far View Dr. #14. Items discussed include safety, privacy, river access,
security, landscaping/vegetation removal, and legal issues.
Responding to a letter received from Attorney John Phipps, representative of The
Willows Condominium Association, Attomey White explained that the dedication
statement located on the recorded plat included a reference to the utility easements, but
did not include a reference to the recreational trail easement; however, the recreational
trail easement was clearly shown on the recorded amended plat. He outlined the
differences between "statutory" and "common law" dedications and, in his opinion, the
recreational trail easement on the amended plat is a common law dedication and the
Town has every legal right to place the trail within the existing trail easement. Attorney
White reviewed recorded condo map documents presented by the condo owners. He
explained that the documents they received were not official Town documents and noted
that whoever prepared the documents failed to include the trail easement. The property
owners agreed to a possible cost sharing of the additional costs (to be determined).
The Committee requested that Attorney White and Attorney Phipps meet to
determine if a cost sharing compromise can be reached and return to the
Committee with a recommendation.
RECORD OF PROCEEDINGS
Public Works Committee — August 15, 2002 - Page 2
WATER DEPT. 2002 LOOP PROJECT — REQUEST TO AWARD BID.
The project includes 3 items, and the following low bids were reviewed:
PROJECT
CONTRACTOR
BID
Country Club Drive
AISA Civil (Broomfield, CO)
$119,240
Wonderview Avenue
E-Z Excavating (Erie, CO)
184,010
Big Horn Drive
AISA Civil (Broomfield, CO)
259,696
Weather permitting, construction will begin in September and be completed by October.
The total cost is $562,946 and the budgeted amount is $550,000.
The Committee recommends awarding the bid to AISA Civil (Country Club Drive
and Big Horn Drive) and E-Z Excavating (Wonderview Avenue) for a total of
$562,946, with the $12,946 deficiency funded from the postponed Marys Lake Raw
Water Pump Project.
STREET DEPT. 2002 ASPHALT OVERLAY PROJECT — REQUEST TO AWARD BID.
Mgr. Sievers reviewed the overlay portion of the Street Improvement Program and
presented the following bids:
LaFarge $227,449.75
Coulson Excavation $211,500
Aggregate Industries $191,705
The 2002 budget contains $300,000 for the Program. Previously approved expenditures
to date total $81,129.57 and staff is requesting the balance of $227,076.50 be approved
for the Aggregate Industries bid in the amount of $191,705, with the balance of
$25,423.63 expended for the rebuilding of E. Riverside Dr.
The Committee recommends awarding the overlay project in the amount of
$191,705 to Aggregate Industries, authorizing staff to expend the balance of
$25,423.63 as requested and defined above.
CARDBOARD RECYCLING — REQUEST TO PROCEED WITH PILOT PROJECT.
Director Linnane reported that last year's Estes Park High School National Honor
Society's cardboard recycling project indicated that there is a high demand for this type
of recycling. Due to the popularity of this program, the Town Board established the
implementation of a cardboard recycling program as one of its goals. A committee was
formed to research and implement the program and a recommendation was made to
attempt a "pilot project" during the fall of 2002. The existing Recycling Center at the
Transfer Station was selected as the pilot project location.
The trial period is October -December, 2002, includes a cardboard roll -off at the Transfer
Station, and be free of charge. Note: cardboard recycling is not a revenue generator;
The hauling and miscellaneous costs are estimated at $3,000/mo. and revenues are
estimated at less than $1,000/mo.
Waste Management will donate roll -offs and associated man-hours, and Larimer County
will donate the costs associated with hauling the material to Ft. Collins.
Actual costs/revenues, citizen use, and efficiency of the Transfer Station area operations,
will determine if the project is successful and be extended into 2003 and beyond. If
RECORD OF PROCEEDINGS
Public Works Committee — August 15, 2002 - Page 3
determined to be successful, purchase/lease of an automated compaction roll -off may be
required.
Rick Hurt, Manager/A-1 Services addressed collection and transportation issues, and
requested and received flexibility to manage the operation.
The Committee recommends proceeding with the Cardboard Recycling Pilot
Project Q outlined above.
REPORTS.
None.
Mgr. Sievers introduced Seth Smith/Seasonal Engineering Technician. His duties
include: GPS/GIS mapping of roadways and utilities, and general computer mapping for
Public Works.
There being no further business, Chairman Barker adjourned the meeting at 9:40 a.m.
'celet/vt. 90W.. 47x._-)
Rebecca van Deutekom, CMC, Deputy Town Clerk