HomeMy WebLinkAboutMINUTES Public Works Committee 2003-10-16RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, October 16, 2003
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 16th day of
October, 2003.
Committee: Chairman Barker, Trustees Doylen and Habecker
Attending: All
Also Attending: Town Administrator Widmer, Public Works Director Linnane,
Const. Mgr. Sievers, and Deputy Clerk van Deutekom
Absent: None
Chairman Barker called the meeting to order at 8:00 a.m.
MUNICIPAL BUILDING REMODEL PROJECT — REQUEST (1) ACCEPTANCE OF
PRELIMINARY MAXIMUM PRICE; (2) APPROVAL TO PROCEED WITH PROJECT;
(3) APPROVAL OF FINAL DESIGN/BUILD SCOPE OF SERVICES.
The Scope of Services for the Part 2 Design/Build Services for the Municipal Building
Remodel Project includes preparation of the Final Design with a Preliminary Guaranteed
Maximum Price (PGMP) of $478,000 for the construction and design costs. Also included
in the Scope are architect and contractor fees, proposed future phase lobby
improvements, unanticipated concrete demolition, miscellaneous changes to the
restrooms, and Finance Department office space changes. The following project costs
were presented:
Scope of Services:
> Architect's fee $ 34,000
> General Conditions fees 33,630
> Contractor fees 18,683
Construction Cost Estimate: $ 86,313
> Construction $ 391,687
Preliminary Guaranteed Maximum Price $ 478,000
Staff anticipates presenting the Final Design and Guaranteed Maximum Price for approval
at the January 2004 meeting. Construction would begin in January and be completed by
June 2004 (tentative).
Roger Thorp/Thorp Associates reviewed the Scope of Services and highlighted project
changes, noting that remodeling costs are approximately $124/per sq. ft. Chairman
Barker expressed concern regarding the interior glass windows separating the Finance
Dept. from the public. Mr. Thorp noted that the design could be modified, eliminating the
counter windows and speaker device.
The 2003 revised and 2004 draft budgets include $478,000 for this project, $286,000 and
$198,000 respectively. The Committee recommends 1) approval to proceed with the
Municipal Building Remodel Project; 2) acceptance of the Preliminary Guaranteed
Maximum Price of $478,000; and 3) approval of the Final Design/Build Scope of
Services at a cost of $86,313 (included in the PGMP), subject to Town Board
approval of the 2003 and 2004 budgeted funds listed above. This project will be
reviewed at the Town Board Budget Study Session scheduled October 30th.
RECORD OF PROCEEDINGS
Public Works Committee — October 16, 2003 — Page 2
REPORTS.
Commercial Cardboard Recycle Presentation. Bruce Grant/Estes Park Citizens for
Recycling (EPCR) reported that, according to the UPS Regional Manager, the amount
of cardboard delivered to Estes Park (by UPS alone) in the summer months rivals that
of Boulder. Most of the cardboard is commercial and typically ends up in trash
containers. EPCR, in conjunction with Waste -Not Recycling, has developed a plan to
have commercial cardboard recycling be self sufficient within 8 months (projected).
Many local businesses are willing to participate and contribute to the costs of the
program, especially if it is convenient and will not exceed the cost for their current trash
services. Approximately 100 businesses are required to participate in the program to
make it self supporting, with businesses paying between $20-$200 per month.
EPCR requests assistance from the Town for the following:
> Location
> Utilities
> Baler
$10,000 (purchase)
$ 300/mo — 4 year term (lease)
> Start-up costs
$2,000 (containers and signs)
$5,000 (labor, billing, initial employee, vehicle, fuel, advertising,
and printing)
Areas discussed include location, storage and transportation requirements, landfill
restrictions, County fees, and site/location restrictions. Those speaking in favor of the
concept of recycling included Rick Hurt/A-1 Services and Sarah Holt.
The Committee indicated they agreed with the concept of the program. EPCR will
continue discussions with Waste Management and staff regarding site selection. This
funding request will be discussed at upcoming Town Board Budget Study Session
scheduled October 30th. Chairman Barker thanked EPCR for their presentation.
Gateway Sign — Hwy. 34. Director Linnane reported that the sign is in place and
lighting will be installed soon. Landscaping near the sign will be installed subject to
funding availability.
Fish Creek Trail Construction. Const. Mgr. Sievers reported that trail construction is
again underway and a temporary culvert will remain in place until the bridge is installed.
Completion of this section of the trail (terminating at Country Club Dr.) is anticipated in
early December. Neighborhood meetings will be held earlier in the design process for
the next phase of the trail.
Knoll Willows Trail. Construction of the bridge has been placed on hold until staff can
approve the design. Bridge aesthetics were discussed.
There being no further business, Chairman Barker adjourned the meeting at 9:13 a.m.
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Rebecca van Deutekom, CMC, Deputy Town Clerk
APPROVED
OCT 2 8 2003
TOWN OF ESTES PARK
BOARD OF TRUSTEES