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HomeMy WebLinkAboutMINUTES Public Works Committee 2003-03-20RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 20, 2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 20th day of March, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: Pursuant to the "Blizzard of 2003", the meeting was held with Trustee Doylen in attendance and Trustees Barker and Habecker on a Conference Call telephone connection. Also Attending: Town Administrator Widmer, Public Works Director Linnane, Community Development Director Joseph, Police Chief Richardson and Town Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 9:05 a.m. KNOLL -WILLOWS TRAIL — TRAIL DESIGN/CONSTRUCTION MANAGEMENT SCOPE OF SERVICES. Acting upon the recommendation of Community Development Director Joseph, David Duclos/Blue Sage Landscape Architecture has joined Cornerstone Engineering to design the project; Cornerstone will provide surveying and construction expertise. Mr. Duclos has a long career practicing landscape architecture in Colorado, including design and construction of Riverside Plaza, plus several years working for the National Park Service. Larimer County Open Space Funds have been budgeted with $174,000 in 2003, and $147,500 in 2004. Additionally, the Estes Valley Land Trust is providing $50,000 toward this project. The scope of services is as follows: Blue Sage Landscape Architecture $23,000 Cornerstone Engineering 2 000 Total Design & Construction Mgmt. $25,000 Staff anticipates that Phase I funding will include the southwest and east portions of the trail and the parking lot. Phase II could include the northwest portion of the trail, including the MacGregor Ave. connection to the cabin. The Committee recommends acceptance of the Scope of Services in the amount of $25,000 submitted by Blue Sage and Cornerstone. FISH CREEK TRAIL PHASE I — RE UEST APPROVAL OF BID. Although two bids were received for this project, they were not officially closed 3/19 as advertised due to the snowstorm. Thus, the bid date was extended until 3/20. Director Linnane explained that the trail is located on the east side of Fish Creek to the Van Horn Engineering Office, crossing the Creek to the west side. A few issues remain with the EVRPD; however, the District is very supportive of this project. Due to the delay in bids, the Committee recommends staff be authorized to proceed with the low bid, providing a memorandum outlining the bids to the Town Board. RECORD OF PROCEEDINGS Public Works Committee — March 20, 2003 — Page 2 FALL RIVER TRAIL PHASE II PERFORMANCE PARK CONNECTION — REQUEST APPROVAL OF PRICE. Mountain Constructors recently completed the Phase I section thus staff solicited a cost estimate for Phase II that will cross the proposed pedestrian bridge and follow Lot 21 to the east, approximately 1,000 ft. Mountain Constructors has agreed to honor Phase I unit prices and their cost is $174,655.50. The cost will be offset by $40,000 from the Willows Condominium Assn., and the budget is $133,766. Staff is proposing the deficient be funded from under -budget cost of the Stanley Ave. Trail Phase II Project. Construction should be completed by Memorial Day. The Estes Valley Land Trust (in a conservation easement) owns Lot 21 and discussions are underway to obtain this easement. Additionally, staff has procured an easement from Fall River Village that will provide public access. Town Administrator Widmer commended Directors Linnane and Joseph for this significant achievement. The Committee recommends awarding the bid to Mountain Constructors for construction of Phase II of the Fall River Trail at a cost of $174,655.50. PARKS DEPT. IRRIGATION SCADA — REQUEST APPROVAL. The SCADA system allows one person to program, operate, and monitor irrigation systems from one computer centrally located at the Parks Shop. Phase IV is budgeted for this year; all equipment is supplied by L.L. Johnson; and Wes Reichardt will complete installation. The budget is $30,000 from the Conservation Trust Fund, and equipment cost is $28,664.58. The Committee recommends staff proceed with the Phase IV Irrigation System, expending $28,664.58. REPORTS School Campus Pedestrian and Traffic Safety Report. Director Linnane summarized Report findings/recommendations, and suggested approval of the items listed below: ✓ Upgrade existing standard yellow/black school signs to the new fluorescent yellow/green standards (includes some new signs). ✓ New 3-way stop at Graves and Community Dr. near the raised crosswalk. ✓ New flashing beacons on Brodie Ave. and Community Dr. ✓ Sign replacement/improvement on Hwy. 7: staff will seek assistance from CDOT for this section of state roadway. The cost estimate for the improvements recommended by the Felsburg Holt and Uilevig Report is $25,000. Based upon pedestrian safety concerns, the Committee recommends staff proceed with the $25,000 expenditure, revising the 2003 Budget during the budget process. Highway 34 Gateway Sign. At the February Public Works Committee meeting, staff was directed to provide digital photos of the Mall Rd. site and alternate sites. Photos were displayed, and an alternate location was selected in the State right-of-way (east portion) at North Lake Ave. and Dry Gulch Rd. (near Sombrero Ranch). This site offers improved traffic safety and the sign will state "Welcome to Estes Park", and will not include the Rotary Club logo. Water is available to the site and the budget contains $30,000 for this project. As the alternate site has not yet been approved by CDOT, this item, including a cost proposal, will be returned to the Committee for further consideration. AudibleNisible Pedestrian Timers. Staff is proceeding with this project and as it has been determined that the sound on the audible "chirpers" is adjustable, chirpers will be installed. RECORD OF PROCEEDINGS Public Works Committee — March 20, 2003 — Page 3 Highway 34/CDOT. A consultant for CDOT is conducting a Pedestrian/Traffic Signage/Timing Study and has advised that diagonal crossing signs will be removed. Pedestrian are allowed to continue crossing diagonally, however, there will no longer be signage encouraging such travel. Removal of these signs should improve traffic flow. Additionally, CDOT will be attempting to "link" the three existing traffic signals on Elkhorn Ave. There being no further business, Chairman Barker adjourned the meeting at 9:50 a.m. Vickie O'Connor, CMC, Town Clerk