Loading...
HomeMy WebLinkAboutMINUTES Public Works Committee 2003-07-17RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 17, 2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of July, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Utilities Supt. Goehring, Const. Mgr. Sievers, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 8:00 a.m. RIVERSIDE DRIVE PROJECT — REPORT. The blizzard, traffic control, and existing underground utilities exceeded estimated project costs. A discrepancy in the final fill material quantities for the roadway and utilities trenches, and associated costs is currently being negotiated between G.L. Hoff and Van Horn Engineering; therefore, the final change order request is unavailable at this time. Staff will present the change order request following resolution of the quantity issue. The Committee suggested staff be diligent with the contractor in ensuring the cost estimate is accurate. 2003 STREET IMPROVEMENT PROJECT — REQUEST APPROVAL TO AWARD OVERLAY PROJECT BID. Bids for street overlay asphalt quantities are as follows: Coulson Excavating, Loveland $196,780 Aggregate Industries, Greeley $221,430 Connell Resources, Ft. Collins $252,000 LaFarge West, Inc., Boulder $257,795 Seventeen streets, including a portion of the Hwy. 34 Trail, are incorporated in this portion of the project, and the remaining budgeted amount is $197,000. The Committee recommends awarding the bid to Coulson Excavating for the Street Overlay Program, including trail definition, at a cost of $196,780. The Committee applauded staff for their effort on this project and their continuing effort in maintaining/upgrading Town streets. KNOLL -WILLOWS TRAIL — REQUEST APPROVAL OF CONSTRUCTION OF A "TEST SECTION". Construction of the Knoll -Willows Trail is being designed to protect the land and vegetation in a manner consistent with that employed by the RMNP for their trail construction. As this is a new type of trail construction for the Town, staff is proposing to construct a test section of trail in order that accurate cost estimates and construction procedures can be determined. The test section will remain after construction is complete and the cost will be $10,000. Mike Todd/Cornerstone Engineering confirmed that his staff would remain on site fulltime until they are fully confident on all aspects of the project. The plan includes a 4' crushed gravel path with no side disturbance, the majority of construction will be handwork, and a test section will be constructed at the bottom and top of the proposed RECORD OF PROCEEDINGS Public Works Committee — July 17, 2003 — Page 2 path. The goal is to retum the site to its natural setting, and funding is from the Larimer County Open Space Fund ($149,000 was budgeted for Ph. I, and the Land Trust is paying for the first $50,000). The Committee recommends approval of a test section for the Knoll -Willows Trail at a cost of $10,000 as outlined above. FISH CREEK TRAIL CHANGE ORDER #2— REQUEST APPROVAL. Director Linnane reported that the Comerstone Engineering design of the two Fish Creek crossings on the Fish Creek Trail resulted in an increase to the 100-year floodway. Army Corps and Flood Plain permits were obtained by Comerstone Engineering and FEMA has since been contacted. Staff directed Cornerstone to reduce the proposed water level in accordance with the regulated standards, thus two 36" x 58" diameter culverts will be installed at each crossings. The construction cost from G. L. Hoff for the culverts is $9,400. Staff requested Cornerstone share in the cost of adding a culvert at each location. Cornerstone has offered to pay for the $1,100 duplication of costs resulting from removal of material already placed. Cornerstone also offered to pay for the hydraulic modeling analyses and FEMA coordination. As indicated below, the remaining budget for this project is $40,781. The net cost for Change Order #2 (after the Comerstone adjustment) is $9,400. Original construction budget: $312,800 Original contract: (-256,369) Church easement: (-9,100) Change Order #1, June 2003: (-6,550) Remaining budget: $40,781 The Committee suggested staff be diligent with the contractor in ensuring the cost estimate is accurate. The Committee recommends approval of Change Order #2 from Cornerstone Engineering for $9,400, as presented. Completion is expected by the end of August. REPORTS. Highway Signalization Project: CDOT has completed the signalization computer model and report, and has implemented the recommended results. The intent is to optimize the Town's four key traffic signals: Hwy.7/Hwy. 36, Hwy. 34/Hwy. 36, Elkhorn Ave./Riverside Dr., and Elkhom Ave./Moraine Ave. CDOT has supplied the Town with a printout of the summer schedule that will now enable staff to accurately respond to local questions. Pursuant to complaints, Staff intends to contact CDOT for discussion on the (1) Moraine Ave./Big Horn Dr. Intersection, and (2) the length of the green signal on Hwy. 34. Chairman Barker noted he has received complaints on the chirpers; Director Linnane confirmed that the sound has been lowered, however, the ambient noise of the highway will cause the chirper sound to increase. Pedestrian Flag Pilot Project. This project has resulted in a safer crossing of Elkhorn Ave., as well as a loss of flags. A cheaper source of $2.50/flag has been located. For the record, Chairman Barker stated he is in favor of discontinuing this pilot project. Gateway Sign. Parks Supt. Speedlin and Trustee Doylen have received verbal approval to construct water and electric service lines across the 10- private strip of land for this project; negotiations continue for ownership of said 10' strip. The site has been staked and construction is anticipated to begin the week of July 21s1 Current Pedestrian Trail Construction Projects. Fall River Trail, Phase II — The project, including the pedestrian bridge, is substantially complete. RECORD OF PROCEEDINGS Public Works Committee — July 17, 2003 — Page 3 Fish Creek Trail, Phase I — Completion is scheduled the end of August; the creek crossings have been an issue, however, it will be resolved. Knoll -Willows Trail — A test section is scheduled for construction this month. Design is requiring the project to be bid in August or September. CDOT ISTEA Grant for Fall River Trail, Phase II and Fish Trail, Phase II — CDOT has awarded the Town $341,000 of Enhancement Fund Grants for these two projects that have been budgeted for 2004. The Committee expressed their appreciation to Public Works Dir. Linnane, his staff, and Cornerstone Engineering for their continued success in applying for and obtaining project grants. There being no further business, Chairman Barker adjourned the meeting at 8:48 a.m. Vickie O'Connor, CMC, Town Clerk