HomeMy WebLinkAboutMINUTES Public Works Committee 2004-07-14RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, July 14, 2004
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 14th day of July,
2004.
Committee: Chairman Habecker, Trustees Jeffrey -Clark and Levine
Attending: All
Also Attending: Town Administrator Widmer, Public Works Director Linnane,
Const. Mgr. Sievers, and Deputy Clerk van Deutekom
Absent: None
Chairman Habecker called the meeting to order at 8:00 a.m.
ANNEXATION ENGINEERING SERVICES — REQUEST TO PROCEED.
The following bids were received from local engineering/surveying firms for engineering
services, sub -consultant fees for title research, and management to produce the required
documents for the Beaver Point and Fall River Annexation Projects:
Van Hom Engineering
Frederich Land Surveying
$ 9,890
$ 14,950
The base bids listed above do not include sub -consultant fees and application fees for the
inclusion into the Northern Colorado Water Conservancy District (NCWCD), which is
required upon annexation. Listed below are the total annexation fees for the Beaver Point
and Fall River Annexation Projects:
Van Hom Engineering base bid $ 9,890
NCWCD application cost estimate $ 7,000
Total: $ 16,890
The Committee recommends awarding the bid to Van Horn Engineering, to include
the NCWCD application fees, for the Beaver Point and Fall River Annexation
Projects at a cost of $16,890 to be funded from the Community Reinvestment Fund.
MUNICIPAL BUILDING REMODEL PROJECT CHANGE ORDERS — APPROVAL
REQUEST.
The contract agreement and Guaranteed Maximum Price (GMP) for this project is
$478,000 (to include a 3% contingency amount of $15,650). Staff is requesting approval
to process work orders for the following changes:
1. add tall mirrors to restrooms (existing could not be salvaged)
2. add vertical support to urinal screens (staff request)
3. fur out files storage room wall (staff request)
4. architectural fee
TOTAL Change Order #3
$ 410
$ 400
$ 260
$ 400
$ 1,470
5. frame/finish uneven tiled walls of old restroom for new office $ 1,120
6. Add privacy lock to ladies executive restroom $ 194
7. level concrete floor where epoxy grout would not come off $ 1,656
8. delete window kits from existing wood entry doors <$672>
9. architectural fee $ 255
TOTAL Change Order #4 E2.553
10. Add counter top for mail sorter area (staff request)
11. architectural fee
TOTAL Change Order #5
$ 685
100
$ 785
RECORD OF PROCEEDINGS
Public Works Committee — July 14, 2004 — Page 2
12. replace carpet in Finance Director office
13. patch wall tile following staff requested electrical changes
TOTAL Change Order #6
$ 896
$ 92
$ 988
The total cost for these Change Orders is $5,796 and the remaining balance of the
contingency amount for the project is $5,656. The Committee recommends approval
of Change Orders as presented.
FAR VIEW DR. 20 MPH SPEED LIMIT POSTING — APPROVAL REQUEST.
On June 23`d, a speeding vehicle ran off the road at the curve behind the Willows
Condominiums on Far View Dr. and landed approximately 5' from the back window of
Condo Unit #2. Chip -seal aggregate had recently been applied to the street, thus staff
reviewed the accident report and visited the site to inspect road conditions. Director
Linnane noted that the Police Department's Accident Investigator did not consider the
chip -seal aggregate to be the cause of the accident; however, as a result of this incident
staff presented the following recommendations to enhance street safety:
> Installation of a 150' guardrail uphill of the condos and adjacent to Far View Dr.
(completed)
> Posting 20 mph speed limit signs in the curved sections of Far View Dr.
> Inclusion of a clause in future chip -seal project specifications concerning
reduced speed and construction gravel signage.
Director Linnane reported that staff was extremely fortunate to locate a contractor that
was able to provide and install the guardrail within days of the accident. The cost of the
guardrail ($5,000) was funded from the Street Department's Maintenance/Repair budget
($70,000).
The Committee recommends approval of the funding for the guardrail installation
as presented and modification to the Model Traffic Code, 2003 Edition as indicated
above.
COMMUNITY REINVESTMENT FUND GENERAL FINANCIAL SCOPE OF
SERVICES — APPROVAL REQUEST.
Director Linnane briefed the Committee on Town Board Goal #2 (Create a Master Facility &
Land Use Plan) and reported that the Goal Team solicited a Scope of Services from John
Gallagher of Black and Veatch to perform a Community Reinvestment Fund financial
review. Items discussed include Scope of Services specifications/expectations and Tabor
guidelines. Concluding all discussion, the Committee recommends approval to proceed
with the Community Reinvestment Fund General Financial Scope of Service to be
performed by Black and Veatch at a cost of $9,800 and funded from the Community
Reinvestment Fund/Professional Services and Fees.
REPORTS.
Miscellaneous Projects.
1) Town Buildings: 10-vear maintenance plan update — Const. Mgr. Sievers presented
the facilities maintenance plan, outlining the maintenance projections by structure.
2) Municipal Building Remodel — NC Proiect — Const. Mgr. Sievers reported that all air
conditioner units have been installed and the project is substantially complete. He
noted minor punch list items that are currently being addressed.
3) MacGregor Ave. Trail Proiect update — This project is behind schedule due to
modifications made as the work was underway. Project completion is anticipated by
the end of July.
4) Fish Creek/Fall River Trail Project update — Director Linnane reported that staff,
representatives from CDOT and EVRPD, and approximately 20 residents attended
neighborhood meetings held the evening of July 13th. A final staff review will be
scheduled in August.
RECORD OF PROCEEDINGS
Public Works Committee — July 14, 2004 — Page 3
5) Bond Park Fountain Project update — Staff was unable to locate a freeze -resistant
fountain to accommodate small children, thus a compromise was reached and a
double fountain (wheelchair accessible) has been ordered. Delivery is anticipated by
mid -August.
6) Town Board Goals #2 (Community Reinvestment Fund) and #5 (Parking/
Transportation) Projects update — Director Linnane noted that Public Works is actively
involved in the above goals. Discussions continue with representatives from RMNP
regarding a viable transportation system between the Town and Park.
7) Street and Parks Dept. Landscaping Projects update — Director Linnane reported that
landscaping projects have been completed at the Sr. Center, Hwy. 34 Gateway Sign,
and Performance Park. Irrigation and sod issues at Performance Park have been
identified and will be corrected under Contractor warranties (fall 2004).
There being no further business, Chairman Habecker adjourned the meeting at 9:00 a.m.
VUM (J71v
Rebecca van Deutekom, CMC, Deputy Town Clerk