HomeMy WebLinkAboutMINUTES Public Works Committee 2004-11-18RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, November 18, 2004
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 18th day of November,
2004.
Committee: Chairman Habecker, Trustees Jeffrey -Clark and Levine
Attending: All
Also Attending: Town Administrator Repola, Clerk O'Connor, Public Works
Director Linnane, Fleet Mgr. Mahany, Public Works Office
Mgr. Button
Absent: None
Chairman Habecker called the meeting to order at 8:00 a.m.
BUDGETED TRACTOR FOR PARKS DEPT. — REQUEST APPROVAL OF BID.
The Parks Dept. Budget includes $28,000 for replacement of the 1986 tractor. Bids
were as follows:
Bi-State Machinery Co., Inc., Greeley
2004 JD Tractor w/front bucket,
mower deck & snowplow $19,150
Less trade-in - 2,500 $16,650
Longs Peak Equipment Co., Longmont
2004 Tractor w/front bucket,
mower deck & snowplow $20,063
Less trade-in - 1,800 $18,263
Longs Peak included two provisions for an equipment exchange program: upgrading
the basic tractor only to a new tractor annually at a cost of $2,729/yr., or upgrading once
every 2 years at a cost of $4,110.
The Bi-State bid did not include a rollover agreement; however, if needed after 4 years,
the engine in this tractor could be replaced for approximately $3-3,500 and still be more
cost-effective than accepting the rollover agreement. Following discussion, the
Committee recommends accepting the Bi-State Machinery bid in the amount of
$16,650, adding the extended warranty for the additional estimated cost of $1,000
as determined by the John Deere Warranty Division.
ESTES VALLEY.NET — MUNICIPAL BUILDING ROOFTOP DISH LEASE —
REQUEST APPROVAL OF LEASE EXTENSION.
Estes Valley.Net is requesting a one-year renewal of their existing lease for placement
of the small rooftop antenna dish on the Municipal Building. The Committee
recommends approval of the one-year extension as requested.
VISITORS CENTER DESIGN/BUILD CONTRACT, PART I FOR PRELIMINARY
GUARANTEED MAXIMUM PRICE.
Town Administrator Repola reported that this item has been tabled and Basis
Architecture has been advised that cost estimates as submitted are unacceptable. Staff
and Basis will meet to further discuss the contract.
RECORD OF PROCEEDINGS
Public Works Committee — November 18, 2004 — Page 2
REPORTS.
1. Trails: Fish Creek and Fall River Trail Projects. Construction start-up will most
likely begin after the 1st of year, and staff will discuss re -appropriation of funds to
the 2005 Budget with the Finance Dept.
CDOT has advised that additional state funds are now available and staff will
apply for funding for trails. Public Works Dir. Linnane and staff were commended
for their expertise and networking with CDOT on applying for and obtaining
federal grant funds.
2. CDOT Highway 34 Bridge Detour. The detour project has been extended four
days and should re -open on November 22nd
3. Street Sign Replacement Project. The Committee received an update and staff
is awaiting an additional sign sample and firm cost estimates. Staff intends to
install the two sample signs for public input prior to finalizing the scope of the
project.
4. Miscellaneous. Mgr. Button reported on an Internet Training Class on Sidewalk
Management held in the Board Room 11/17/04. Between 100-150 national
municipalities participated and representatives from the Community
Development, Streets and Parks Departments attended. In sumrnary, staff
intends to develop a Sidewalk Management Policy in the near future, and public
input will be solicited. The Committee supports and encourages this type of
cost-efficient training, and Director Linnane praised Mgr. Button for her effort.
Chairman Habecker noted his appreciation to staff in suggesting a delay in the Visitors
Center Contract and Street Sign Project as the best interests of the Town are being well
served.
Trustee Jeffrey -Clark called attention to the sand accumulation on Community Dr. at the
crosswalk/intersection near the School Campus. Director Linnane confirmed the Street
Dept. will be advised and the situation will be remedied.
There being no further business, Chairman Habecker adjourned the meeting at 8:29
a.m.
Vickie O'Connor, CMC, Town Clerk
APPROVED
NOV 2 3 2004
TOWN OF ESTES PARK
BOARD OF TRUSTEES