Loading...
HomeMy WebLinkAboutMINUTES Public Works Committee 2005-06-09RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 9, 2005 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 9th day of June, 2005. Committee: Chairman Levine, Trustees Jeffrey -Clark and Homier Attending: All Also Attending: Town Administrator Repola, Public Works Director Linnane, Facilities Mgr. Sievers, Fleet Mgr. Mahany, Public Works Office Mgr. Button, Clerk O'Connor Absent: None Chairman Levine called the meeting to order at 8:00 a.m. HIGHWAY 34GULCH ROAD (NORTH LAKE DRAINAGE REQUEST APPROVAL TO ENTERINTOCONTRACT ANCI BEGIN CONSTRUCTION. In April, the Committee authorized the reallocation of funds from the Twisted Pine Drainage Project for this higher priority project, authorizing staff to solicit concrete prices, returning to the Committee for approval. Three of the four local concrete contractors notified staff that their workload and size of the project prevented their submittal of a quote. The remaining contractor, Johnson Flatwork, submitted a cost of $3,900. Department references are very favorable with Johnson, the work could begin mid -to -late July; budget specifics include: Johnson Flatwork $3,900 Trench grate (purchase) 3,950 Asphalt & contingency 2,150 $10,000 The Committee recommends with JohnsonFlatwork, staff to proceed with the project as preseroval of the contract in the amount of n ed. STREET DEPT. SNOWPLOW & EQUIPMENT PURCHASE — REQUEST APPROVAL TO PURCHASE BUDGETED ITEM. The Street Dept. budget includes $24,500 for a 10' snowplow for the existing 1997 John Deere (JD) Loader. This small loader provides improved maneuverability for clearing parkingsnow in f rom a JDDea er for anda downtown smaller areas in the JD coupler/RYlind snowplow standardize the equipment and eliminate the expense of a custom built coupler. Colorado Machinery/Ft. Collins provided a bid in the amount of $20,869. The Committee recommends approval of the bid as presented. RSIDE TES PARK ANNUAL AN ATION DISTR CT COOPERAT VE ASPHALT EPROJECT /E— S S REQUEST APPROVAL TO SOLICIT BIDS. Staff reported that a portion of the approved overlay project included the repaving of W. Riverside Dr. from the Post Office to Crags Dr. Due to the poor soil conditions encountered during the Estes Park Sanitation District W. Riverside Project, and the RECORD OF PROCEEDINGS Public Works — June 9, 2005 — Page 2 urgency to repave, staff is requesting authorization to: (1) solicit price quotes from paving contractors Coulson and LaFarge, and (2) proceed with the repaving of W. Riverside Dr. in late June. The modified 2005 Street Improvement Budget is $100,000, with $70,000 previously approved for the overlay portion of the program. Estimated asphalt expense for the Town's portion of W. Riverside Dr. is $20,000. Following discussion, the Committee recommends approval of staffs request, authorizing the budgeted expenditure of up to $20,000. Staff will return to the Committee with a final report. SCOTT AVE. PONDS SPILLWAY MAINTENANCE PROJECT — REQUEST APPROVAL TO PROCEED. Staff budgeted $20,000 in the Community Reinvestment Fund in anticipation of potential spillway maintenance for the Scott Ave. eastern pond. Pursuant to current debris build- up along the spillway, dam crest, and the resulting higher water level, staff met with Cornerstone Engineering. In summary, staff is seeking approval to proceed with the maintenance of the spillway and dam crest, including removal of vegetation and the placing of riprap protection along both. For a fee of $2,000, Cornerstone Engineering would: ✓ Provide all floodway permitting from the Army Corps of Engineers and the Town ✓ Prepare a construction plan ✓ Prepare and request unit costs from the Fish Creek Trail Contractor to perform the work and ✓ Provide construction management. The remaining portion of the budget would provide essential maintenance this year. The current engineer's total cost estimate is $30,000, thus additional maintenance will be planned next year. If the Fish Creek Trail Contactor cannot perform the work for the unit bid costs of the Trail, costs will then be solicited from two other contractors to proceed with the project. Costs will be limited to the 2005 budgeted amount ($20,000), with a phased approach if needed, and adjacent property owners will be notified prior to performing the maintenance. Following additional clarification, the Committee recommends approval of staffs request to expend the budgeted funds ($20,000) and, due to the uncertainty of the bid from the Trail Contractor, contacting two other contractors, proceeding with the project as requested. Staff will return to the Committee with a final report on this project. MISCELLANEOUS. Robert Obele appeared before the Committee expressing his concern with the Maintenance Landscape Project located at the Bureau of Reclamation Building. In summary: the Parks Dept. solicited bids, the specs were ambiguous, and there was no response forthcoming from the Dept. to clarify the specs. Subsequently, Mr. Obele was not awarded the contract and in his observation of the site, the selected contractor has not performed the work. Dir. Linnane reported that the Bureau of Reclamation (BOR) contracted with the Town to provide maintenance outside landscaping at the power plant. A portion of the mowing has been completed and the Bureau of Reclamation has not commented that they are displeased with the project thus far. However, as it is evident there is are product and bidding process concerns, he will research and ascertain how these problems can be resolved and report his findings to the Committee. Pedestrian flashers/MacGregor/Elkhorn Intersection Crosswalk. Staff anticipates that the pedestrian flashers will be installed within the next 2 weeks. The project was delayed due to the special order green paint color. RECORD OF PROCEEDINGS Public Works — June 9, 2005 — Page 3 Town Board Room — Mechanical Problem. During a recent meeting, smoke entered the room from the ceiling. Upon investigation, staff determined the air-conditioning drive motor was the cause and it will be replaced under warranty. No further damage was reported. REPORTS: 1. Underpass Artistic Tile Proposal — Eagle Rock School. Cindy Elkins, Art Teacher and students from Estes Park High School and Eagle Rock School were in attendance to present their proposal. Students. "Peace Jam" is a project that involves an entire community. Named "Community Unity through Art" in Estes Park, the students are proposing an artistic tile art project for the pedestrian underpass that begins at the Visitors Center (east end) and concludes at the Kind Coffee/Ed's Cantina Center (west end). The plan includes seeking sponsorship from area organizations (Rotary, MacGregor Ranch, individuals, etc.) and providing blank clay tiles for community members to paint their artistic visions —from Kreative Kids to the Senior Center to bring unity to the community. The proposal already has received support from the Rotary Club. Cindy Elkins. Mile High Ceramics was contacted regarding the best tile for this artistic project and a 6"x6" red clay tile has been selected. Applying a base coat of white glaze (majolica process), the tile can then accept varied paint colors. The cost is $55.00/case (±$1.25/tile) and it covers approximately 11' of space. This process is extremely durable and the tiles can be cleaned with an abrasive cleaner; however, multiple use of abrasive cleaners would eventually damage the tile. Eagle Rock would be responsible for firing the tiles and professional installation will be discussed with local contractors. Due to its size, the east side portal could be the initial phase and this entire area would be completed prior to moving forward; students would like to get started the first week of August. Discussion followed, with the Committee noting their support, directing Eagle Rock to contact Public Works Office Mgr. Button to coordinate the project (prepare a scope of work, phasing, seek additional information from Mile High Ceramics and local contractors, and budget), returning to the Committee for further consideration at their July 14th meeting. 2. Fish Creek Trail Pedestrian Path — Update. The project is 25% complete from Scott Ave. heading north, and the Contract completion date is 7/21 pending unforeseen difficulties. Installation of the retaining wall is requiring one of the traffic lanes on Fish Creek Road to remain closed and staff will issue a media release to update the community. 3. Street Sign Project — Update. Staff reported that the scope of this project is significantly more extensive than originally presented; however, it is moving forward. Three local contractors are interested, the Town will provide top line high intensity signs without logos to enhance readability, and intersections have been targeted. The project will begin and end in 2005. 4. Annual Tree Replacement Project — Update. The first phase of this project is complete, and due to significant public information being distributed, no complaints were received. The contractor, Estes Valley Home and Garden Center, is documenting costs for future work anticipated in 2006. 5. Picnic Shelter — Update. The foundation is complete and backfilling is being performed 6/09/05. Concrete slabs will be poured next week, and the building is scheduled to ship from Michigan 6/17; construction should be completed July loth. RECORD OF PROCEEDINGS Public Works — June 9, 2005 — Page 4 6. East Riverside Dr. Culvert Repair — Update. The contractor, Insituform Technologies, completed the job ahead of schedule and under budget. They have provided a pre and post construction video and it will be viewed at a future Committee meeting. 7. Public Works Staff Support. A re -organization of job responsibilities has occurred with Greg Sievers and Mike Mangelsen. They will now be sharing construction management projects and various contract administration. There being no further business, Chairman Levine adjourned the meeting at 9:28 a.m. 1' te Vickie O'Connor, CMC, Town Clerk