HomeMy WebLinkAboutMINUTES Public Works Committee 2005-03-17RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, March 17, 2005
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 17th day of March,
2005.
Committee: Chairman Habecker, Trustees Jeffrey -Clark and Levine
Attending: All
Also Attending: Public Works Director Linnane, Park Superintendent
Speedlin, Construction and Public Facilities Manager
Sievers, Office Manager Button, Deputy Clerk Williamson,
Absent: None
Chairman Habecker called the meeting to order at 8:00 a.m.
SCADA IRRIGATION CONTROLLER PROGRAM PHASE V — REQUEST
RETROACTIVE APPROVAL OF THE 2004 BUDGETED ITEM.
Funds were budgeted in the 2004 Conservation Trust Fund and a purchase order was
written encumbering funds to purchase and install Phase V of the SCADA irrigation
controller program. Due to an oversight, this item was not submitted to the Committee
for prior approval for the expenditure of funds; however, these funds were included in
Resolution 04-05 encumbering 2004 funds that were not expended. Phase V will be
purchased from LL Johnson Distributing Company the only supplier in Colorado for the
Motorola Irrigation Controllers.
The Committee recommends retroactive approval to purchase Phase V of the
SCADA irrigation controller program from LL Johnson Distributing Company at a
cost of $20,933.70.
PEACE TREE RELOCATION TO TOWN PROPERTY - DISCUSSION.
Staff has researched possible locations on Town property for Paul Sterling's Peace
Tree. Research indicates the Peace Tree does not meet the criteria accepted by
EPURA's sculpture guidelines for the downtown urban renewal area. Town policy is to
follow the themes of wildlife and Rocky Mountain National Park as guidelines for the
core area of downtown.
Staff is recommending that a location outside of the downtown core be selected with
possibilities including private property similar to Mrs. Walsh's Garden, which is in the
downtown vicinity. The YMCA of the Rockies has also been identified as a potential
site.
Mr. Sterling stated the Peace Tree is a message of hope, support and inspiration and
would like to see it remain in Estes Park. As an alternative, Mr. Sterling may place the
tree on EBay and donate funds to a peace keeping organization and/or a veteran's
organization. CDOT did not have an issue with the particular message; however, it was
that a message existed and that the tree was in the CDOT right-of-way.
Trustee comments were heard from Jeffrey -Clark suggesting the tree could be placed at
Stanley Park, Bond Park, or Tregent Park as an attraction. Trustees Levine also and
Habecker expressed concerns with the symbolism and potential controversy the Peace
Tree may invoke. Trustee Levine expressed concern that the tree might give the
impression the Town does not support US military. Discussion included foundation and
RECORD OF PROCEEDINGS
Public Works Committee — March 17, 2005 — Page 2
structural requirements for displaying the tree, maintenance, and possible display in the
interior of a building.
The Committee recommends supporting the placement of the Peace Tree on
private property and would aid in the coordination of such placement.
ANNUAL TREE REPLACEMENT PROJECT (RIVERSIDE PLAZA) — REQUEST
APPROVAL.
The pavers in Riverside Plaza are in need of maintenance in order to improve
pedestrian safety in the area. Over the course of time, a significant number of those
pavers have been disturbed by tree roots and other factors. The 2005 and 2006
budgets each contain $10,000 for the annual tree replacement project.
The scope of this year's portion of the project involves two phases, and will require the
removal and replacement of 11 cottonwood trees with ash trees, as well as the
replacement and resetting of uneven, broken and scarred pavers. The Town will
provide all materials, including the trees and the pavers.
The tentative schedule has set a project award date of April 6, 2005, with a tentative
project completion date of May 27, 2005. Staff is working with the Special Events
Department to minimize conflicts with performances and events during the construction
period. Staff will also contact local business owners and news media to infonn them of
the project.
The Committee recommends staff proceed with the 2005 Riverside Plaza tree
replacement project at a cost of $10,000.
FALL RIVER HYDRO PICNIC GROUNDS SHELTER STRUCTURE — REQUEST
APPROVAL TO SOLICIT BIDS.
The Public Works Committee previously approved the acquisition of price quotes, and
Const. Mgr. Sievers and TREC team members have researched this project. RMNP
was contacted to review the proposed location from the Fall River Entrance and it was
determined the shelter would not be visible from Entrance due to significant tree cover
and color of the structure (green roof with brown posts). No other concerns were
raised. Prices were solicited from 5 building vendors:
STRUCTURE
MANUFACTURER &
LOCATION
roof
type
MODEL NAME & SIZE
BUILDINGCO
ST
ENG.
PLAN
COST
PRICE TO
BUILD
SHIPPING
COST
TOTAL
COST
Americana - Salem, Illinois
Hip
Navajo tubular shelter -
30' x 60'
$27,978.00
$650.00
$14,440.00
$1,900.00
$44,968.00
2
RCP Shelters, Inc - Stuart,
Florida
Hip
AS-H3060-04
$35,713.00
$425.00
N/A
$0.00
N/A
3
Litchfield Industries, Michigan
Hip
Pittsburgh 30' x 64'
$22,993.00
$650.00
$11,500.00
$3,297.00
$38,440.00
4
ICON Shelter Systems,
Zeeland, Michigan
Hip
Icon Sheller System -
30' x 60'
$27,940.00
$550.00
$9,680.00
$2,262.00
$40,432.00
5
Classic Recreation
Structures, Prescott, AZ
Hip
Mesa Model -
30' x 60' w/ footers
$33,553.00
$500.00
$13,600.00
$1,685.00
$49,338.00
Staff would act as the general contractor and recommends purchasing the Pittsburgh
model 30' x 64' from Recreation Plus, Golden, CO with a hip roof for a total of $ 38,440
and $1,560 contingency for a total shelter cost of $40,000. A local contractor will be
hired to provide site grading, minor (lower) driveway grading and pouring of the
concrete slab for approximately $15,000. The Public Works Dept. would assist with
minor improvements to the access road as an in-house project this year and review
further access road improvement needs, picnic table purchases and other site
improvements in 2006. After the 2005 project is complete and if the $55,000 budget
allows, picnic tables would be purchased this year; however, the budget would not be
exceeded.
RECORD OF PROCEEDINGS
Public Works Committee — March 17, 2005 — Page 3
The Committee recommends approval of the bid in the amount of $38,440
submitted by Litchfield Industries with a hip roof and hire a local contractor to
perform site grading and pouring of the concrete slab at a cost of $15,000.
STREET SIGN NAME REPLACEMENT PROJECT — REQUEST FINAL APPROVAL
OF SIGN LOGO & AUTHORIZATION TO SOLICIT BIDS.
The Town's current street name signs are made of cedar, painted brown with 4-inch
routed letters painted in white with glass beads added for reflectivity. These signs are
difficult to read at night, susceptible to breakage and expensive to replace. In addition,
they do not meet MUTCD specifications. During the budget process, $20,000 was
budgeted in both 2005 and 2006 to fund a Town -wide replacement project.
Phase I will involve the replacement of the street name signs along the Town's primary
arterial routes: Hwy 7, 36, 34, West Wonderview Ave., Hwy 36 to Beaver Point, Devils
Gulch Rd., Dry Gulch Rd. and Mary's Lake Rd.
The project specifications are complete (extruded aluminum, 12" bracket for stability)
with logo and design to be finalized, Two options are as follows:
Option #1 — CVB/EPURA Logo
All uppercase 6" letters
White border
Option #2 — Bighorn Sheep Logo
Upper & lower case 6" letters
White border
Signs with the logo will be placed on major intersections and signs without the logo will
be placed on local intersections (Phase II).
Staff recommends Option #1 for Phase I and requests approval to proceed with price
solicitation and installation. The tentative project award date would be April 6th with a
projected completion date of June 17tn
EPURA Chairman Wasson reviewed EPURA's current signage plan for the Riverwalk
and the process in which the new logo was developed. He stated the community is
lacking a single graphic/symbol to identify Estes Park. Research has shown a good
logo is recognizable, simple, scalable, works well in color and black and white, uses
colors that are in the environment, works well in all mediums, has a useful hierarchy,
and has a lifespan of 15 to 20 years. In order for a logo to be valuable to the community
it needs to be ubiquitous and consistent throughout the community.
Director Smith display examples of signs to be used along the Riverwalk to guide
visitors and increase the use of the Riverwalk through the downtown area. The plan will
be implemented during the next several years.
Trustee comments included: the CVB/EPURA logo does not represent the Town; the
CVB/EPURA logo is more visible than either the bighorn sheep or mountain logos,
upper and lower case text is easier to read; the logo should be placed on the left side of
the sign depending on the direction the sign is read. Questions included why would the
logo not be used in residential areas and what would happen to the existing street
signs?
Director Linnane explained project specifications that will be mailed to solicit bids from
local sign companies that will provide all materials and installation. In the EPURA
District, 2-inch diameter round posts painted the standard EPURA green will be used to
mount street signs; all other signs will be mounted on unpainted galvanized posts.
Signs with the logo are more expensive and due to potential theft, logos will be on signs
in the main arterial intersections only. Current signs will be retumed to the shop for a
future program. After completion of the project, an informational type sign could be
placed in the Town Hall lobby to explain the changes to the street signs.
RECORD OF PROCEEDINGS
Public Works Committee — March 17, 2005 — Page 4
Trustee Jeffrey -Clark suggested the old street signs might be auctioned off. Smaller
versions of the new signs with the logo could be produced and sold to eliminate theft of
actual signs.
The Committee recommends staff be authorized to solicit bids as outlined above
and proceed with installation of Phase 1 of the street sign replacement project
with the following sign specification: CVB/EPURA logo in the left hand corner per
side, no logo on local intersections, upper and lower case letters, standard
EPURA green downtown if possible without additional cost and a white border
with indent if not an expensive add -on (see attached example) at a cost up to
$20,000.
2005 STREET IMPROVEMENT PROGRAM — REQUEST APPROVAL TO SOLICIT
BIDS AND APPROVAL TO PROCEED WITH CHIP SEAL PROJECT.
Const. Mgr. Sievers explained the work that will occur throughout the year to provide
surface improvements to the asphalt infrastructure, such as chip seal, overlay, and
striping. The 2005 CRF budget contains $300,000 for the Annual Street Improvement
Program. The current request for the STP (items 1, 2 & 3) is $100,000. Quantities are
lower than budgeted and can be adjusted upward. The lower cost amount provides a
budget contingency. The 2005 budget also contains $305,000 for the reconstruction of
the Post Office Parking lot. Staff will not proceed with these projects until the CVB final
cost estimates are approved. Proposed work locations may vary based on utility
company construction.
1. Chip Seal: Purchase from A-1 Company, work in July at $ 1.50/SY $25,000
(proceed w/ project)
2. Overlay: Bid in April, return for approval in May. Work in Sept/Oct $70,000
3. Striping: Purchase and install in October $5,000
4. Post Office Parking Lot Reconstruction: Bid in April, return for $305,000
approval in May. Work in Sept/Oct
TOTAL $405,000
The Committee recommends staff be authorized to proceed with the projects as
outlined once the CVB cost estimate is finalized and funds are made available.
REPORTS.
• Fish Creek Trail is proceeding and the bid opening is March 21st
• Snow plowing is under budget.
■ Estes Park Sanitation District will replace the sewer main prior to the resurfacing
of W. Riverside Drive. This project will begin in early April and should be
completed in approximately 6 weeks.
■ Bureau of Reclamation is extending its exploratory drilling program at Olympus
Dam. Later this moth, crews will construct a road for the drill rig across the face
of the dam and drilling will begin in April. Part of the Lake Trail will be closed
during the drilling.
• Work continues with CDOT regarding the pedestrian crosswalk at MacGregor
and Elkhorn. Due to the height of the buildings on the south side of the road, the
solar panels do not receive enough sun in the winter to power the lights;
therefore a 4' pole will be installed to raise the panels.
There being no further business, Chairman Habecker adjourned the meeting at 9:09
a.m.
APPROVED
MAR 222005
J-f kie Williamson, Deputy Town Clerk
TOWN OF ESTES PARK
BOARD OF TRUSTEES
Example of logo.
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