HomeMy WebLinkAboutMINUTES Public Works Committee 2005-07-14RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, July 14, 2005
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall
in said Town of Estes Park on the 14th day of July, 2005.
Committee: Chairman Levine, Trustees Homeier and Jeffrey -Clark
Attending: All
Also Attending: Town Administrator Repola, Clerk O'Connor, Public Works
Director Linnane, Mgr. Button
Absent: None
Chairman Levine called the meeting to order at 8:00 a.m.
UNDERPASS (HIGHWAY 34) ARTISTIC TILE PROPOSAL — EAGLE ROCK
SCHOOL — PLANNING AND TECHNICAL PRESENTATION — REQUEST FOR
APPROVAL.
Mgr. Button updated the Committee on this proposal, and Cindy Elkins, Art Teacher and
students presented their planning and technical presentation for this artistic tile project
for the pedestrian underpass portion that begins at the Visitors Center (east end) and
concludes at the Kind Coffee/Ed's Cantina Center.
Phase I includes covering the lentil (header) at both the east and went ends of the
tunnel, approximately 200 sq. ft. of surface area; subsequent phases would extend
along the wing walls and eventually into the interior of the tunnel.
The Phase I timeline is:
1. October and November 2005: visit civic groups; solicit contributions; and
generate the first group of tiles.
2. December 2005 and January and February 2006: layout the tiles to
create the most appealing design.
3. Install the tiles in spring, weather permitting.
4. The tunnel would remain open during the installation process and would
be appropriately signed to ensure safety for pedestrians and other users
of the tunnel. Installation could also be timed to take place during off-peak
hours. Weekend work would not be permitted.
is no funding for this project in 2005, and maintenance costs
There
however, if approved, Town funding could be added to the 2006 Budget:
Cost Estimates:
Town Contribution
Eagle Rock Contribution
Community Contributions
Total
are unknown;
$2,834 (includes $2,000/yr. maintenance)
834
832
$4,500
Ms. Elkins presented finished (painted & fired) sample tiles and color choices. Eagle
Rock School will perform all firing, and the layout area will be at the school studio.
Adam Kittler/Student commented on the project theme, which would be each
artist's/participant's conception of the Town of Estes Park. First National Bank has
agreed to establish an account for fund donations and a solicitation letter will be issued
to area organizations. Students could take unfinished tiles to on -site areas such as
RECORD OF PROCEEDINGS
Public Works Committee — July 14, 2005 — Page 2
Kreative Kids, the Senior Center, and the like to further enhance community
participation.
The Committee supports the project concept, and the $2,834 expenditure in 2005
for Phase I, and subsequent maintenance costs thereafter. Upon completion of
Phase 1, and prior to initiation of Phase II, Ms. Elkins was directed to return to the
Committee for an update. Additionally, Chairman Levine supports a no-charge/tile for
Kreative Kids. In closing, Ms. Elkins stated that students will present this project at their
Peace Jam Conference. The Committee expressed their admiration to the students and
Ms. Elkins in pursuing this community project.
REPORTS.
1. Scott Ave. Ponds Spillway Maintenance Project. Price quotes were solicited
from six excavation contractors for maintenance and repair work on the east
most pond (Pond #2), spillway, outlet structure, and the crest of poncl. Stephen
and Stephen Landscape and Design was the only contractor returning a quote.
Cornerstone Engineering and Surveying is the project construction manager and
one of their responsibilities is to ensure a quality product. The price quote
included $15,570 for Pond 1 and $15,320 for Pond 2; while both ponds were
listed, the Town is under no obligation to approve work on Pond 1. The 2005
Budget estimate is $20,000, and the Committee supported staffs decision to
proceed with the project and the contract with Stephen and Stephen Landscape
and Design.
2. Maintenance Landscape Project at the Bureau of Reclamation (BOR) Building.
In response to last month's meeting, staff presented revised specifications,
maintenance guidelines, and general provisions for said Project. The
specifications have been clarified and mitigate previous bidding process
concerns. Staff confirmed that this maintenance project is due to an agreement
with the BOR for Fire Station land. Improved specs will enable staff to ascertain
if out -sourcing proves beneficial.
3. BOR - Olympus Dam Update. Crews are nearing completion of the drilling
portion of the project, and sample collection is underway. Upon completion of
the analysis, BOR Representatives will attend a Town Board meeting. Staff will
continue to provide updates to the Committee.
4. Fish Creek Trail Project. A mid -August completion timeframe is expected.
Pursuant to timely neighborhood meetings, neighborhood issues were
addressed.
5. Picnic Shelter Project. The roof has been installed and the Public Works Dept. is
working on improving the roadway to the site.
6. Street Sign Project. Interest has been expressed from one company thus far
and staff anticipates bid submittals in the near future. Ongoing work includes an
inventory of street sign locations and logistics. Start-up and completion
timeframes will be confirmed at the August meeting.
There being no further business, Chairman Levine adjourned the meeting at 8:51 a.m.
,ccle ram/ 0
Vickie O'Connor, CMC, Town Clerk
APPROVED
J U L 2 6 2005
TOWN OF ESTES PARK
BOARD OF TRUSTEES