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HomeMy WebLinkAboutMINUTES Public Works Committee 2006-07-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 13, 2006 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 13' day of July, 2006. Committee: Attending: Also Attending: Chairman Levine, Trustees Blackhurst and Homeier All Town Administrator Repola, Acting Public Works Director Goehring, Deputy Town Clerk Schares, Public Works Supt. Mahany Absent: None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Garth Mudge, Glassworks Studio & Gallery, presented an example of the smell created by the meat smoker at the Big Horn Restaurant. He constructed a filter for the meat smoker, but the owners of the Big Horn Restaurant would not share the cost of filters or allow the filters to be placed on the meat smoker. Director Joseph has contacted Larimer County Public Health to file a complaint. Mr. Mudge stated he has not seen results and requested a complaint be filed with the State because he understands this type of meat smoker is illegal. Trustee Blackhurst stated it should be Mr. Mudge's responsibility to buy the filters if he is the one bothered by the smoke. He also stated the West Park Center has private covenants that may address the issue. Administrator Repola will have Director Joseph file a complaint with the State and contact all parties involved in writing. PICKUP W/SNOWPLOW REPLACEMENT (G75) - REQUEST APPROVAL. Public Works Superintendent Mahany stated vehicle G75 - 1994 Chevrolet 3/4-ton 4x4 pickup w/ snowplow has 12 years of service and 81,000 miles. The Street Department requests replacing the vehicle with a one -ton pickup/snowplow that can handle the Toad and slide of the V-box sander used during snow removal. Vehicle G75 is within the Town's vehicle replacement parameters (Type 2). This replacement was postponed during the 2004 & 2005 budget years. • Transwest GMC - Henderson, CO 2006 GMC 3500 4x4 w/snowplow Trade-in: Truck G-75 1994 Chevrolet 2500 4x4 w/snowplow • Weld County Garage — Greeley, CO 2006 GMC 3500 4x4 w/snowplow Trade-in: Truck G-75 1994 Chevrolet 2500 4x4 w/snowplow • Spradley Barr Ford — Ft. Collins, CO 2006 Ford F-350 4x4 w/snowplow Trade-in: Truck G-75 1994 Chevrolet 2500 4x4 w/snowplow $27,527.00 $ 4,800.00 Bid Price: $ 22,727.00 $28,037.00 $ 3,500.00 Bid Price: $ 24,537.00 $27,573.00 $ 3,000.00 Bid Price: $ 24,573.00 RECORD OF PROCEEDINGS Public Works Committee — July 13, 2006 — Page 2 • Phil Long Ford - Colorado Springs, CO 2006 Ford F-350 4x4 w/snowplow Trade-in: Truck G-75 1994 Chevrolet 2500 4x4 w/snowplow $30,854.00 $ 5,000.00 Bid Price: $ 25,854.00 Staff recommends trading in the 1994 Chevrolet 3/4-ton 4x4 pickup/snowplow (G75) and purchasing a 2007 GMC 1-ton 4x4 pickup/snowplow from Transwest GMC Truck in Henderson, CO for a cost of $22,727. The Committee recommends approval to purchase the budgeted pickup/snowplow as outlined above at a cost of $22,727 (Account #101-3100-431.34-42). REPORTS. 1. Bond Park Drainage and Electricity. Acting Public Works Director Goehring reported vendors have experienced trouble with the electrical system in Bond Park due to the GFI equipment installed as a safety feature required by code. The breakers are tripped by the vendor's faulty equipment and staff recommended the vendor's equipment comply with the Town's electrical system. CVB Director Pickering mentioned the sound system vendors should be informed that their equipment must be in good working condition and tested prior to an event to prevent future electrical problems. The park request application should be modified to identify the electrical specifications and to clarify that safety is a priority. Administrator Repola stated the vendor should meet insurance requirements if electricity is used. Trustee Homeier requested the stage also meet the code requirements. Trustee Levine commented on the standing water in Bond Park and the damage to the sod from the latest car show. Director Goehring stated an old foundation underground may be retaining water and causing water to pool in that location; however some areas of the park are low and staff continues to add soil gradually to raise the ground level. Staff has suggested drilling holes to determine the main issue. Director Pickering suggested the car shows change the layout of the vehicles and park narrow wheeled cars on the pavement. Administrator Repola requested staff consider alternate locations for car shows for the remainder of this year. Other alternative suggestions included marking the sprinklers to reduce damage, flagging the area and contacting the event organizers to discuss the Town's concerns. 2. Playground Equipment. Superintendent Mahany reviewed the bids received by vendors for playground equipment at Children's and Riverside Parks. He stated Recreation Plus has been wonderful to work with and both parks can be furnished for $34,162. Bluegrass Playgrounds was the lowest bidder; however the company can not install the equipment and therefore, the warranty would not be honored. The project will be within budget and both parks will be done this year in August. 3. Eagle Rock Mural Tiles. Director Goehring reviewed the history of the Community Pedestrian Tunnel Mural Project (Highway 34 Underpass). He stated a meeting has been tentatively scheduled with the contractor, Clayton Quackenbush III, and Cindy Elkins, Project Coordinator, to layout the cost and time frame for installation of the tiles. Ms. Elkins has informed staff the project should be completed with the funds already received and no further funding from the town has been requested. Trustee Blackhurst questioned the $2,000 in annual maintenance. Director Goehring stated the funds would be used for cleaning and graffiti removal and is an estimate at this time. RECORD OF PROCEEDINGS Public Works Committee — July 13, 2006 — Page 3 MISCELLANEOUS. Trustee Blackhurst stated he received a request to add signage for the restrooms on Moraine Ave. Manager Sievers suggested putting a larger sign near the restroom that could be seen from the Elkhorn Ave./Moraine Ave. intersection. Staff will review the possibilities of placing an additional sign near the restrooms. Manager Sievers stated the Fish Creek Trail Phase 3 is currently out to bid. Bid opening will be held in two weeks. Manager Sievers reported the postal service has removed the box from the island on Ivy, near the Post Office due to safety issues. Public Works will remove the island and patch the asphalt. The postmaster is working hard to find other locations for drop boxes and has = installed a drop box next to the utility payment box on the corner of Park Lane /MacGregor Ave. Trustee Homeier recommended adding a sign within Town that states whether Trail Ridge Road is open or closed. Staff will review possible locations and requirements. There being no further business, Chairman Levine adjourned the meeting at 9:18 a.m. Suzy ares, Deputy Town Clerk