HomeMy WebLinkAboutMINUTES Public Works Committee 2006-12-14RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, December 14, 2006
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held at
Town Hall in said Town of Estes Park on the 14`h day of December,
2006.
Committee: Chairman Levine, Trustees Blackhurst and Homeier
Attending: All
Also Attending: Public Works Director Goehring, Facilities Mgr. Sievers,
Town Clerk Williamson, and Deputy Town Clerk Deats
Absent: Town Administrator Repola
Chairman Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
POST OFFICE PARKING LOT RECONSTRUCTION AND FALL RIVER TRAIL
PHASE 4 — REQUEST TO SOLICIT RFP.
The 2007 Budget contains funding to completely remove and reconstruct the Post Office
parking lot. The work will include excavation of much of the poor subgrade that has
caused the surface failure, plus placing all overhead power lines underground, improving
the drainage system, minor sidewalk repairs, and an improved postal drive -up letter box
site. The parking layout will be reviewed to determine whether to include angled parking
or perpendicular parking.
A Request for Proposals (RFP) will be submitted January 2007 for engineering services
for the design and construction management of the Post Office parking lot and Fall River
Trail Phase 4. The Parking Lot will be completed by Memorial Day 2007. The trail project
will begin fall of 2007 and carry over into 2008.
The 2007 Budget contains $20,000 for the Design & Construction Management (D/CM) of
the Parking Lot, and $60,000 for D/CM of Fall River Trail Phase 4 (101-2400-424-22-02).
Following Mgr. Sievers' presentation, the Committee discussed time lines for the Parking
Lot (construction to begin in March 2007 and completed by May 25, 2007); the need for
communication with postal officials and business owners; the impact the project will have
on Post Office patrons, merchants and customers; traffic patterns and safety issues
related to diagonal and perpendicular parking spaces.
The Committee recommends staff be authorized to solicit proposals for the Post
Office parking lot and Fall River Trail Phase 4 Design & Construction
Management as outlined above and present as an action item to the Town Board
on January 9, 2007.
ESTES PARK MEDICAL CENTER SIGNAGE — REQUEST APPROVAL.
As part of the final phase of construction, the Estes Park Medical Center (EPMC) has
provided a signing plan for public access to the site that has been reviewed by the
Community Development Department staff. Four (4) signs are proposed for the perimeter
of the Hospital property on or in the Prospect Avenue, Fir Avenue and Moccasin Circle
Drive rights -of -way.
The Municipal Code does not allow private facilities to be constructed on public property;
however, staff recommends an exception be granted with conditions of approval, as the
signage would be in the best interest of the community.
RECORD OF PROCEEDINGS
Public Works Committee — December 14, 2006 — Page 2
Staff Conditions.
1. Sign placement does not interfere with traffic sight visibility, or conflict with traffic
signage.
2. Sign placement does not interfere with public access or the pedestrian way.
3. The signage is in the best interest of patient safety, access and is a community
service. Final location shall be approved (in the field) by PW Staff. Attorney White
has recommended an Intergovernmental Agreement (IGA) be written to address
signage in the rights -of -way.
An IGA would be signed between the Town and Estes Park Medical Center as opposed to
granting a variance for the sign locations due to EPMC being a public entity and the
nonconforming nature of the request. The updated signing would direct the public to the
facility and create safer driving conditions based on the unique nature of the services
offered at the hospital.
The Committee recommends approval of an Intergovernmental Agreement between
the Town of Estes Park and EPMC for the proposed signage as described above
with staff recommendations.
REPORTS.
1. Fall River Picnic Grounds Restroom - Facilities Mgr. Sievers reported that
the restroom would be completed January 1, 2007. The old Park Shop green
metal roof has been re -used and installed on the new building. The building is
constructed of an attractive brown -colored block which will make painting of the
interior unnecessary. Motion sensors have been installed on the lights and
fans. Most of the construction is complete with the exception of the installation
of the exhaust stacks and skylights.
2. Town Hall Exterior Stair Replacement - Construction of the steel stairway
should be completed by December 22, 2006.
3. Fish Creek Trail: Completion, Dedication Ceremony - Construction has
been completed on the Fish Creek Trail. Mgr. Sievers reported that the project
came in under budget and that he will provide detailed information to the
Committee on the cost of the project. A date will be chosen for a dedication
ceremony sometime in the spring of 2007.
4. Brodie Avenue Culvert Relining --Postponed To April 2007 - Due to
weather -related delays experienced by the contractor, the project has been re-
scheduled for the spring of 2007. Funds for this project will be carried over
from the 2006 budget.
5. Mary's Lake Road Bridge Replacement - Mgr. Sievers commented on the
status of the Mary's Lake Road Bridge replacement. The Town of Estes Park is
partnering with Larimer County on this project originally planned for the summer
of 2007. Due to a delay in design completion, construction is now slated for
January through May 2008. Larimer County will hold informational meeting to
update the public on status as this project moves forward.
There being no further business, Chairman Levine adjourned the meeting at 8:47 a.m.
a Deats, Deputy Town Clerk
APPROVED
JAN - 9 2007
TOWN OF ESTES PARK
BOARD OF TRUSTEES