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HomeMy WebLinkAboutMINUTES Public Works Committee 2007-05-10RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 10, 2007 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 10' day of May, 2007. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Deputy Town Administrator Halburnt, Acting Public Works Director Goehring, Supt. Mahany, Facilities Manager Sievers, Deputy Town Clerk Deats Absent: None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None LOADER BI-ANNUAL EXCHANGE — REQUEST APPROVAL. The Streets Department budget includes $20,000 for the Large Loader (G70C — 2005 John Deere 544J) rollover agreement with John Deere. This exchange program was offered to the Town of Estes Park when the original loader was purchased in 2001, and allows for the exchange of the used loader for a new one every two years. This rollover agreement was previously executed in 2003 and 2005. Staff recommends continuing the two year rollover exchange agreement with John Deere and exchanging the Large Loader (G70C) for a 2007 John Deere 544J 4x4 Loader at a cost of $15,279 with trade-in from Colorado Machinery, Fort Collins, Colorado. The Committee recommends approval of the exchange as outlined at a cost of $15,279 budgeted from account #101-3100-431-34-43. REPORTS. 1. Fall River Picnic Grounds Restroom — Facilities Mgr. Sievers reported that, although some delays were encountered due to winter weather conditions, Duggan Builders has completed the $83,000 project. The restroom is a concrete block building with a metal roof and vault -type toilets. Questions regarding access to the building and the upkeep and cleaning of the building were raised. Rental and use of the Fall River Picnic Grounds is handled through the Museum and the restrooms will only be unlocked when the facility is being rented. In addition, Mgr. Sievers will work with Museum Dir. Kilsdonk to address how to handle the cleaning of the restrooms, and determine if a cleaning deposit may be required from users. Mgr. Sievers will report back to the Committee via e-mail on the cleaning issue. 2. Town Hall Exterior Staircase Replacement — Mgr. Sievers reported the contractor, Lucas Welding, experienced winter weather delays, but has completed the staircase at a cost of $17,330. The expenditure is higher than the original contract of $16,500 due to unexpected conditions discovered underground when digging and pouring footings, resulting in an increase in labor and concrete costs. 3. Brodie Avenue Culvert Repair — Due to the contractor's schedule, this project has been delayed and rescheduled for October 2007. Shotcrete Technologies will honor the original contract price of $40,000 to reline the culvert with concrete. RECORD OF PROCEEDINGS Public Works Committee — May 10, 2007 — Page 2 4. CVB Sidewalk Repair — Comerstone Concrete was awarded the contract to repair/replace damaged curb, gutter, and sidewalk at the Visitor's Center. Work is underway and the project is currently on time and on budget. The work, which will also remedy the current problem with pooling water from storm water runoff, is scheduled to be completed by Memorial Day. 5. Post Office Parking Lot — The lower layer of asphalt will be in place on the entire parking lot by Memorial Day weekend, however the project will not be complete at that time. Delays were encountered during negotiations with property owners over utility easements and the redesign of underground utilities. Work has been prioritized to complete the lot, curbs, sidewalks and striping, so the lot can be re- opened, with the irrigation system, landscaping, and lighting completed later. 6. Carriage Hills Pond Dam #1 Repair — A-1 Excavation has started repairs that entail maintenance on the upper earthen dam in Carriage Hills, similar to repairs conducted last year on Dam #2. An inspection by the state dam engineer in 2004 discovered the need to remove willows that are obstructing the dam's outflows. The work will be completed by the end of next week. MISCELLANEOUS. The Committee expressed gratitude to Bob Goehring for filling in as Acting Public Works Director. Inquiries were made about the status of the sliding glass door in the Police Department's communications area, signage on Town Hall identifying the entrance to the Police Department, and service line work on Evergreen Lane. These items are either currently being addressed or are included on this summer's project list. There being no further business, Chairman Levine adjoumed�otthe meeting at 8:45 a.m. uttu C n is Deats, Deputy Town Cl erk p y APPROVED MAY 2 2 2007 TOWN OF ESTES PARK BOARD OF TRUSTEES