HomeMy WebLinkAboutMINUTES Public Works Committee 2007-10-11RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, October 11, 2007
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held at
Town Hall in said Town of Estes Park on the 11 th day of October,
2007.
Committee: Chairman Levine, Trustees Blackhurst and Homeier
Attending: All
Also Attending: Deputy Town Administrator Halburnt, Public Works Director
Zurn, Supt. Mahany, Project Manager Sievers, Deputy Town
Clerk Deats
Absent: Town Administrator Repola
Chairman Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
SALT AND SAND STORAGE TENT — REQUEST APPROVAL TO ACCEPT BIDS.
For the past three years, the Street Department has been paying CDOT approximately
$38,000 per year for a sand/20% salt mix that meets CDOT highway specifications. Staff
research suggests that the Town could save approximately $20,000 per year by
purchasing its own storage facility and mixing salt and sand in-house. By recycling
reclaimed sand and mixing it with approximately 7% salt, the Street Department would
produce a mix that would be better for the environment. Since the EPA requires covered
storage of this type of material, a storage tent would be installed at the Elm Road storage
yard (the Town "laydown yard.") The following bids for a sand and salt storage tent were
received:
ACCU-STEEL BUILDINGS, Templeton, Iowa (Colorado State Bid)
42' x 75' Tan Polyethylene Building $ 21,989.69
Building Freight $ 2,552.00
Labor/ Building Installation $ 11,300.00
Foundation Material — Vaughn Concrete (In -House Labor) $ 12,353.00
Foundation Freight $ 1,764.00
Bid Price: $ 49,958.69
ROCKY MOUNTAIN BUILDING/COVER-ALL, Pierce, Colorado
Legend Style 42' x 72' White Dura-weave Building
Building Freight
Labor / Building Installation
Foundation Material / Installation
Meridian Style 42' x 72' Dura-weave Building
Building Freight
Labor / Building Installation
Foundation Material / Installation
$ 24, 711.04
$ 1,275.00
$ 14,601.60
$ 23,968.00
$
Bid Price: $ 64,555.64
$ 26,832.90
$ 1,275.00
$ 14,076.00
$ 23,968.00
RECORD OF PROCEEDINGS
Public Works Committee — October 11, 2007 — Page 2
DOME CORPORATION, Saginaw, Michigan
EnviroTech 42' x 75' Tan Fabric Building / Installed
Bid Price: $ 66,151.90
Bid Price: $ 96,850.00
BULK STORAGE, Beecher, Illinois
Storemore design 42' x 72' Tan Fabric Building / Installed $
Bid Price: $ 158,760.00
At the September Public Works meeting, the Committee approved an expenditure in an
amount not to exceed $32,525 from account #101-3100-431-32-21 for the installation of
a storage tent. Due to the dollar amounts of the bids received, staff is returning to
Committee for approval and recommends contracting with Accu-Steel Buildings for the
storage tent and its installation at a cost of $35,841.69. Foundation material, built to
Accu-Steel specifications, would be provided by Vaughn Concrete (the foundation will
be installed in-house) at a cost of $14,117.00 plus freight, fora total of $49,958.69 from
the following accounts:
$34,958.69 Acct # 101-3100-431-34-43
$10,000.00 Acct # 101-5200-452-34-42
$ 5,000.00 Acct # 101-5200-452-34-98
Additional funds for this project are available due to savings that were realized when
purchases in the Parks Department and the Streets Department came in under budget.
The Committee discussed the environmental benefits of recycling sand and reducing the
salt content of the mix; the strength of the fabric building and the foundation materials
used; location of the building east of the electric storage building; impact to the
neighborhood; and use of the building for storage during off-season.
The Committee recommends approval to contract with Accu-Steel Buildings for the
purchase and installation of a 42' x 75' tan polyethylene building and foundation
materials as outlined above at a cost of $49,958.69 from account #101-3100-431-34-
43, 101-5200-452-34-42, and 101-5200-452-34-98.
TREGENT PARK SIDEWALK — REQUEST APPROVAL.
The 2007 budget includes $7,500 to introduce sidewalk to heavily -traveled turf areas in
Tregent Park to provide a safer, more aesthetic area for recreation. Staff seeks
authorization to award a contract to the lowest of three bidders for the construction of
sidewalks and related appurtenances for a not -to -exceed cost of $7,500. The Parks
Department will provide boulder work, restoration, irrigation modifications, and turf in
new areas. The resulting product will create a safer walking path, areas for three new
picnic benches, and an area for a future sculpture.
The Committee recommends approval to proceed with bids for the Tregent Park
Sidewalk at a cost not to exceed $7,500 from account #211-5900-459-35-61
budgeted.
TRANSPORTATION ALTERNATIVES STUDY — REQUEST APPROVAL.
Colorado Department of Transportation maintenance funds may be available in 2008 to
address traffic congestion issues in Estes Park. In order to identify and justify
improvements to the existing system and help to minimize congestion, a transportation
RECORD OF PROCEEDINGS
Public Works Committee — October 11, 2007 — Page 3
study is required and would be performed by CDOT's general consultant, Post, Buckley,
Schuh, and Jemigan, Inc. (PBS&J). The study would provide guidance towards
improvements to the downtown area, such as minor intersection improvements, signal
timing, and tum lanes that would relieve traffic congestion. The resulting projects would be
jointly cost -shared and constructed during 2008. CDOT has stated that these
maintenance funds are only available periodically, and it may be several years before they
are available again. Staff seeks authorization to retain CDOT's general consulting
company, PBS&J, to study the downtown area and provide traffic alternatives that
would result in CDOT funding the improvements in 2008 with the participation of the
Town of Estes Park based on funds availability. Staff requests authorization to retain
PBS&J at a not -to -exceed cost of $15,000 to conduct the transportation study.
Discussion ensued on the following topics: how this study would differ from the traffic
study completed in 2003 which identified large project solutions to congestion such as
the Elm Road Bypass; the size and scope of the projects being considered; that a
possible 20% improvement in traffic capacity may be realized; and the timing and
scheduling of the study and resulting improvement projects.
The Committee recommends approval to retain Post, Buckley, Schuh, and
Jernigan, Inc., to conduct a transportation study at a cost not -to -exceed $15,000
from account #101-2400-424-22-02.
REPORTS.
1. Brodie Avenue Culvert Repair — Repairs are completed on the 60 inch corrugated
metal pipe that runs under Brodie Avenue. Over time, the bottom of the culvert
which was installed approximately 40 years ago had completely rotted away. A
material called shotcrete, which contains polymer additives and fiber, was used to
repair the culvert. The repair is expected to extend the life of the culvert for
approximately five to eight years. Mgr. Sievers will report back to the Committee
on the total cost of the project which is expected to be under the $38,000
estimate.
2. Bureau of Reclamation Flume Work in Bic Thompson River — Mgr. Sievers
reported that work in the river is progressing well. He stated that the contractor
has been very interested in satisfying the Town's needs and has the site well
signed and the bridge open for use by weekend visitors. Boulders will be placed
in the river when the Bureau of Reclamation work is completed, approximately the
end of October, with seeding and landscaping done in the spring by the Parks
Department.
3. Highway 34 Curbing at CVB — Project Closure Report
• $50,000 budgeted in 2007 for CVB site work.
• PW Committee approval on August 9, 2007 for $18,000.
• Bids received from two local contractors.
• Bob Pavlish, Comerstone Concrete was low bidder at $17,137.50.
• Final payment in full was $17,137.50.
• Incidental costs include:
o $ 400 to survey & profile edge of roadway. (Cornerstone Engineering)
o $ 800 asphalt patch. (EZ Excavating)
o $ 350 relocate underground electric streetlight circuit. (Estes Valley
Electric)
• Light & Power assisted with streetlight circuit replacement at no charge.
• Final inspection and approval was made on October 1, 2007.
• $18,687.50 total.
RECORD OF PROCEEDINGS
Public Works Committee — October 11, 2007 — Page 4
MISCELLANEOUS.
Dir. Zum stated that, in Tight of the condition of the culvert under Brodie Avenue, a
drainage study should be conducted to inventory the culverts, etc. within the drainage
system and their current condition.
Dir. Zum informed the Committee of grant money that is available for regional trails
through the Great Outdoors Colorado program. Grant applications are due November
1, 2007 for projects costing in the $1 million range. The continuation of the Fall River
Trail is currently in design and has already proven to be a viable candidate project for
these funds. A meeting is planned with Great Outdoors Colorado staff on Monday,
October 22, 2007, at 11:00 a.m. in the engineering conference room. Committee
members are invited to attend.
Work on the Fish Creek Trail has been delayed until the end of October due to
contractor scheduling changes. Work on the culvert and the retaining wall will continue
this fall, but the sidewalk may not be poured until spring 2008.
There being no further business, Chairman Levine adjourned the meeting at 9:09 a.m.
Cynt is Deats, Deputy Town Clerk