HomeMy WebLinkAboutMINUTES Public Works Committee 2007-03-08RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, March 8, 2007
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall
in said Town of Estes Park on the 8th day of March, 2007.
Committee: Chairman Levine, Trustees Blackhurst and Homeier
Attending: Chairman Levine and Trustee Homeier
Also Attending: Town Administrator Repola, Deputy Town Administrator
Halburnt, Utilities Director Goehring, Facilities Mgr. Sievers,
Town Clerk Williamson
Absent: Trustee Blackhurst
Chairman Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
Patrick Cipolla/632 Aspen Ave. informed the Committee that the chipseal completed last
year on Aspen Ave. was not sealed completely and loose rock has been an ongoing
issue. Mgr. Sievers reviewed the situation with Mr. Cippola and the contractor and
agreed there were a couple of problem areas. A-1 Chipseal has refog sealed those
areas at the Town's request. Mgr. Sievers will monitor the situation and if the problem
persists will have the contractor refog the area again this summer. In the meantime, a
sweeper will clean the roadway of the loose rock when needed.
CONVENTION AND VISTIOR CENTER SIDEWALK — REQUEST APPROVAL.
Mgr. Sievers stated to bring the new Visitor Center project within budget in 2005/2006
some features were deleted from the construction scope such as the concrete sidewalk
along Highway 34 and adjoining access sidewalks through the parking areas that serve
the Visitor Center Building. The sidewalk is approximately 500' long and generally
replaces the old existing asphalt path. The project was designed in-house this winter and
bid locally so that construction could be completed prior to Memorial Day. Bids received
are as follows:
Bryson Concrete
Comerstone Concrete
Mountain Concrete
No reply
$58,330.00
$78,135.00
Staff negotiated with Cornerstone Concrete to bring this project within budget ($50,000.00)
by removing several peripheral construction bid items (traffic control, pavement markings,
imported fill — these items will be completed by Town staff) with a total cost of $49,700.00.
Construction would proceed in late March, with completion proposed by Memorial Day.
Following discussion, the Committee recommends approval to contract with
Cornerstone Concrete for the construction of the sidewalks at the CVB in the
budgeted amount of $49,700.00 from account #204-5400-544-35-60.
POST OFFICE PARKING LOT RECONSTRUCTION — REQUEST APPROVAL.
Van Horn Engineering has completed the design and bidding for the Post Office parking
lot reconstruction and the bids are as follows:
Connell Resources No bid
Cornerstone Construction Concepts $267,743.57
E Z Excavating No bid
Kitchen No bid
Mountain Constructors $391,995.00
Staff recommends acceptance of the low bid from Comerstone Construction Concepts
RECORD OF PROCEEDINGS
Public Works Committee — March 8, 2007 — Page 2
with a 15% contingency ($40,161.54) for unforeseen issues, $30,000.00 for L&P to
underground utilities (cables, transformers and 4 electrical service connections), and
$10,500 to remove and replace 15 trees on the eastem edge of the parking lot for a total
project cost of $348,405.11. The project is scheduled to be completed by Memorial Day;
however, weather could delay the project until mid June. Mgr. Sievers reviewed the
phasing of the project and stated that the Post Office and business owners will be invited
to the pre -construction meetings. Van Flom Engineering has been hired to provide
construction management and the Committee requests that a sign be placed on site
stating such. Following discussion, the Committee recommends approval to contract
with Cornerstone Construction Concepts for the reconstruction of the Post Office
parking lot with staff recommendations for a total project cost of $348,405.11 as
budgeted from account #101-3100-431-35-52.
CARRIAGE HILLS POND DAM RECONSTRUCTION — REQUEST APPROVAL.
The lower of the two dams located between Scott Ave. and Lakeshore Dr. was repaired
during the spring of 2006. Using the original maintenance specifications drafted by
Cornerstone Engineering in June 2005, the westerly dam of Pond #1 will be repaired
and include the clearing of all willows from the first half of the out -flow channel, adding a
rock lining, leveling the dam top, adding protective rock to the dam crest, and lower the
water level by approximately 2 feet. Staff produced the construction documents and will
manage the project in-house. Bid packets were submitted to 6 local companies:
Duell Excavating
A-1 Excavating
Stephen & Stephen Landscaping
Fairbanks Excavating
Phalo Excavating
Cole Excavating
No bid
$13,641.50
$20, 760.00
No bid
No bid
$39,540.00
Staff recommends hiring A-1 Excavating with a 15% contingency for a total cost of
$15,687.73 with construction to begin late March and completion in June. Discussion
was heard regarding hydro -seeding the area around the newly uncovered pond shore to
prevent noxious weeds in the area. Staff will monitor the situation this spring/summer
and if the shoreline needs reseeding it will be completed with the reseeding of the dam.
This work is required by the State and will return the pond to its original design size.
Staff will produce a press release for the project. The Committee recommends
accepting the bid in the amount of $13,641.50 with a 15% contingency of
$2,046.23 for a total cost of $15,687.73 submitted by A-1 Excavating as budgeted
in account #220-4600-462-35-60.
REPORTS.
1. Town Hall Exterior Staircase Replacement. Mgr. Sievers stated the staircase is
complete and will be open once the ice can be removed from the top of the
staircase.
2. Fall River Picnic Grounds Restroom. Mgr. Sievers stated the project is 85%
completed and the contractor anticipates having the restroom completed by
Memorial Day.
3. Pine Beetle Management Plan. Bruce Kane/Parks stated the Tree Board and the
Parks Department have been discussing a pine beetle management plan for the
Estes Valley. The beetle has infested and decimated the westem forest due to
the ecosystem that exists including even age stands, unhealthy monoculture and
the ongoing drought. The Town will host a Beetle Symposium "Save Our Trees"
on May 18m in the Board Room from 10:00 a.m. to 3:00 p.m. and will include
guest speakers from the RMNP, U.S. Forest Service, Colorado Forest Service
and Larimer County along with informational booths on how to protect the trees
in our community. May is tree month and the symposium will be held in
RECORD OF PROCEEDINGS
Public Works Committee — March 8, 2007 — Page 3
conjunction with other Arbor Day events. The Town has established a list of high
value trees that would be sprayed if an infestation were to occur within the Estes
Valley.
MISCELLANEOUS
Dir. Goehring informed the Committee that FEMA has reimbursed the Town $11,588.16
for cost associated with snow removal on Dec. 21st and 22nd. Administrator Repola
stated the funds will be earmarked for overtime and may need to be re -appropriated.
There being no further business, Chairman Levine adjourned the meeting at 9:20 a.m.
e Williamson, Town Clerk
APPROVED
MAR 1 3 2007
TOWN OF ESTES PARK
BOARD OF TRUSTEES