The URL can be used to link to this page

Home My WebLink AboutMINUTES Public Works Committee 2007-09-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, September 13, 2007 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 13th day of September, 2007. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Town Administrator Repola, Public Works Director Zurn, Supt. Mahany, Facilities Manager Sievers, Deputy Town Clerk Deats Absent: None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None STREET SWEEPER REPLACEMENT — REQUEST APPROVAL. The 2007 Streets Department budget includes $220,000 for the replacement of Street Sweeper G116, a 1993 Elgin Whirlwind. This piece of equipment is 14 years old with 6,438 hours, and within replacement parameters (Replacement Type 12, 6,000 hours or 10 years.) This vehicle is not currently included in the vehicle replacement fund. Bids were solicited with the following results: Faris Machinery Company — Commerce City, Colorado (State Bid Award Vehicle) 2007 Elgin Road Wizard, 2007 Sterling Chassis Cab -Over $194,975 Trade -In — G116, 1993 Elgin Whirlwind $ 7,500 (Specs not met: No Stainless Steel Hopper) Bid Price $187,475 MacDonald Equipment Company — Commerce City, Colorado 2007 Allianz Johnson MT350, 2007 Freightliner M2, FC80 $193,734 Trade -In — G116, 1993 Elgin Whirlwind $ 10,000 id Price $183 (Specs not met: Conventional Cab vs Cab -Over, Fuel Capacity, ty, Small amp alternator, Brooms air operated vs hyd, No main broom stall provision, Piston hyd pump vs gear pump, Safety -hopper not disabled on un-level ground, No Stainless Steel Hopper) MacDonald Equipment — Commerce City, Colorado 2007 Allianz Johnson MT350, 2008 GMC Cab -Over $216,734 Trade -In — G116, 1993 Elgin Whirlwind $ 10.000 Bid Price $206,734 (Specs not met: Brooms air operated vs hyd, No main broom stall provision, Piston hyd pump vs gear pump, Safety -hopper not disabled on un-level ground, No Stainless Steel Hopper) Intermountain Sweeper Company — Denver, Colorado No Response Staff recommends trading -in G116 and purchasing a 2007 Elgin Road Wizard Street Sweeper on a 2007 Sterling Chassis from Faris Machinery Company, Commerce City, Colorado at a cost of $187,475. RECORD OF PROCEEDINGS Public Works Committee — September 13, 2007 — Page 2 Chair Levine noted that none of the bids received met all the Town's specifications. Supt. Mahany stated that street crews had the opportunity to demo seven street sweepers, rank desirable features in each vehicle, and create specifications to be used when soliciting bids for the new equipment. He indicated that hydraulic brooms were necessary on the street sweeper in order to operate at temperatures below 35 degrees, and that only Faris Machinery Company quoted the equipment with the hydraulic brooms. A stainless steel hopper was not quoted on any of the machinery, but Supt. Mahany stated a coating could be applied to the steel hopper at a cost of approximately $4,500, to extend the life of the hopper. The Committee commented that the high trade- in value received for G116 is a reflection on Street Department crews and the high standards the Town has set for maintaining machinery and vehicles. After discussion, the Committee recommends approval of the purchase of a 2007 Elgin Road Wizard as outlined above from Faris Machinery Company at a cost of $187,475, and authorizes the expenditure of additional funds of approximately $4,500 to coat the steel hopper, from account #101-3100-413-34-43 budgeted. SALT AND SAND STORAGE TENT — REQUEST APPROVAL TO OBTAIN QUOTES. Over the past three years, the Street Department has paid CDOT approximately $38,000 per year for a salt/sand mixture used during winter months on area roadways, some of which is collected and reused by town street crews. Mixing salt and sand in-house would save approximately $20,000 per year and allow the Town to reduce the amount of salt in the mixture from CDOT's interstate specification of 20% to 10%. Staff requests approval to seek three quotes for construction of a salt and sand storage tent at the laydown yard on Elm Road. The tent would allow for protection of the sand and salt, provide an environmental benefit of reducing the amount of product leaching into the soil due to precipitation, and provide a covered location to prepare the sand/salt mixture. The Committee recommends approval to obtain three quotes for the salt and sand storage tent and, due to the approaching cold weather season, authorizes the expenditure to fund the project not to exceed $32,525 from account #101-3100-431- 32-21. Chair Levine requested that Dir. Zum report back to the Committee on the project's progress. BIG THOMPSON RIVER BANK STABILIZATION — REQUEST APPROVAL. In order to address erosion conditions on the north bank of the Big Thompson River, Dir. Zum proposes two hard points, or rock jetties, be built to manage the stream flow and create natural sediment deposition areas. The hard points would be built approximately 25' to 30' apart along the river bank behind the CVB using materials from Public Works stock piles. River bank conditions will be re-evaluated after two to three years with necessary adjustments made at that time. The U.S. Bureau of Reclamation has maintenance construction in this area planned for later this month on the flume structure and river channel, to be performed by low bid contractor Meza Construction. Staff requests approval to negotiate the construction of these hard points with Meza Construction, on a time and material basis at a cost of up to $8,000. The work would be done in conjunction with the Bureau of Reclamation maintenance while Meza Construction is on site with heavy equipment and in possession of the proper river access permits. Work would begin as soon as possible and be completed by mid -October. The 2007 budget contains $20,000 for river bank stabilization, with $10,000 previously being re -allocated for highway curbing at the CVB at the August Public Works Committee meeting. After discussion, the Committee recommends approval to negotiate with Meza Construction to construct two hard points along the north bank of the Big Thompson River at a cost not to exceed $10,000 from account 204-5400-544-35-60 budgeted. RECORD OF PROCEEDINGS Public Works Committee — September 13, 2007 — Page 3 REPORTS. 1. IT Office Air Conditioner Purchase — Mgr. Sievers reported that the air conditioning unit was installed by Advantage Mechanical and operational in the two week period following the August Public Works Committee meeting. The new unit is much larger than the old unit and capable of cooling both IT offices as well as the computer server area. The smaller AC unit remains in place to be used in the case of an emergency. 2. CDOT Chipseal Project — Mgr. Sievers contacted CDOT's Loveland District Maintenance Foreman who reported that the chipseal project experienced scheduling problems due to delays in procuring materials and weather conditions. Mgr. Sievers anticipates highway painting to begin at the end of the week. 3. Highway 34 Curbing at CVB — Staff completed the design and request for price quotes were mailed to four local concrete contractors in August. Two responses were received: Cornerstone Construction Concepts (Kerry Prochaska) $ 21,625.00 Cornerstone Concrete (Bob Pavlish) $ 17,137.50 Mountain Concrete (Scott Miller) No Reply Bryson Concrete (Jon Bryson) No Reply Spending authorization of $18,000 was approved at the August Public Works Committee meeting from account #204-5400-544-35-60 budgeted. Staff has accepted the price quote of $17,137.50 from Cornerstone Concrete to install one catch basin and 525 linear feet of curb along Highway 34 creating a barrier of maintainable green space between the highway and the sidewalk. CDOT has allowed the Town to continue to use the same utility permit from the 2005 CVB project. Cornerstone Concrete is prepared to begin work next week with completion by mid October. There being no further business, Chairman Levine adjourned the meeting at 8:47 a.m. is Deats, Deputy Town Clerk is Deats, Deputy Town Clerk APPROVED SEP252001 TOWN OF ESTES PARK BOARD OF TRUSTEES