HomeMy WebLinkAboutMINUTES Public Works Committee 2008-05-22RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, May 22, 2008
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the
Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall
in said Town of Estes Park on the 22nd day of May 2008.
Commit -tee: Chairman Blackhurst, Trustees Levine and Miller
Attending: Trustees Levine and Miller
Also Attending: Town Administrator Halburnt, Deputy Town Administrator
Richardson, Director Zurn, Superintendent Mahany,
Facilities Mgr. Sievers, Town Clerk Williamson
Absent: Chairman Blackhurst
Trustee Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
Members of the League of Women Voters including Sue Pinkham/President, Diane
Burkpile, Irene LittleNice President and Jim Martinsen were present to provided a
history of the League's involvement in recycling and other organizations attempts to
establish recycling programs with in Estes Park including the EPHS National Honor
Society and the Town of Estes Park. The League conducted a survey in March 2007
and determined that 85% of residents who responded recycle; however, the diversion
rate to the Larimer County landfill is less than 5%. The survey also found that
businesses are interested in recycling. The Leagues Recycling Committee has
developed a proposal to create and operate a new recycling center in Estes Park and
includes: political partnership (Larimer County, Town of Estes Park, potential landowner
and operator of the facility), physical requirements (three sided building to house three
roll -off containers and a cardboard compacter with three phase power), financial
requirements (Building cost include all infrastructure estimated at $120,000 — propose
the Town provide the building), operations and education (Signage, informational
meetings, brochures, flyers, phone book, Vacationland, possible television ads). New
locations for the center could be the L&P yard on the east side of Elm Road, Larimer
County CDOT property on the west side of Elm Road, Upper Thompson Sanitation
District property on the east side of Mali Road or the Bureau of Reclamation property on
the east side of the Mall Road.
The Committee questioned if the money collected from the recycling would be enough
to offset the cost to operate the facility. They commented a recycling facility should not
be significant cost to the Town. They also questioned whether or not the facility
operator could provide some or all of the necessary equipment.
Mr. Martinsen stated the League has not been able to ascertain financial information
regarding recycling costs at the time of the meeting. However, contact has been made
with Recycle America to obtain the information. Eco-Cycle has stated the company
would provide the cardboard compacter and the containers if the current roll -offs from
the County were not available. In addition, Eco-Cycle uses single stream recycling to
simplify recycling for the user.
Director Zurn requested the League provide the Committee with detailed numbers on
how much it would cost to operate the facility. He stated conversations with another
mountain community suggest the costs are significant.
The Committee extended their appreciation for the work conducted to date by the
League on the issue and is in favor of moving the issue forward to the 2009 budget
cycle. The Committee requested additional information on costs be provided and
requested staff verify that a separate recycling operation by the Town would not violate
RECORD OF PROCEEDINGS
Public Works Committee — May 22, 2008 — Page 2
the Town's current contract with Waste Management.
Administrator Halburnt stated recycling has been added to the five year Capital
Improvement Plan for the Town Board's consideration during the budget cycle.
DRAINAGE MASTER PLAN — Request Approval.
In 1985, the Public Works Department received a drainage master plan for the
Northeast quadrant of Prospect Mountain that lead to the construction of several major
underground stormwater collection projects. The majority of complaints in recent years
have been generated in the southeast quadrant with a surface flow terminus into Fish
Creek. The second area of concern is the drainage near Elm Road with a terminus into
the Big Thompson River. A Request for Proposals was sent to eleven professional
consultants with extensive backgrounds in producing drainage master plans. The
following companies responded:
RG Consulting Engineers Denver $39,780
HDR Engineering Fort Collins $50,000
Nolte Engineering Fort Collins $49,999
The RFP would be used to develop a plan to address drainage and project needs,
reduce and mitigate localized flooding, and improve water quality. Staff recommends
the approval of RG Consulting Engineering, Inc. with the opportunity to expand the
scope of the work to complete additional efforts up to $50,000 as budgeted. The
Committee recommends approval of RG Consulting Engineering, Inc. for the
drainage master plan as described above at a cost not to exceed $50,000 from
account #204-5400-544-35-35.
FALL RIVER TRAIL PHASE 4 — Request To Bid.
This phase of the Fall River Trail Corridor plan would begin on West Elkhorn Ave. (Hwy
34 Business) proceeding west approximately 4,000 feet and ending near the Castle
Mountain Lodge covered bridge. Preliminary and final designs have been completed
and bid packages are anticipated to go out by late June. Bid results would be brought
to Committee in August for review and approval. The Committee recommends
approval to bid Phase 4 of the Fall River Trail system.
REPORTS.
1. Downtown Transportation Study — Dir. Zurn stated CDOT and the Public Works
Department are in the final stages of the downtown transportation study being
completed by PBS&J. The results indicate downtown congestion can be
improved substantially within the existing Right -of -Way boundaries. The results
are computer modeled and incorporate the latest Upper Front Range 2035
population and traffic projections. Improvements in the downtown are, such as
additional traffic signals and a reconfiguration of the traffic flow on the 100 block
of Elkhorn and Moraine. Proposed modifications include the elimination of
northbound traffic on Moraine to Elkhorn Ave. Traffic would be diverted to
Rockwell St. and create a 12 foot wide sidewalk on the east side of Moraine
north of Rockwell. The intersection of Rockwell and Riverside may need to
include a traffic Tight to facilitate traffic across the intersection. In addition,
improvements could be made to the right turn from Riverside onto Elkhorn to
create a continuous flow of traffic. Funds have been budgeted for 2008 to
complete improvements to the East Side Parking Lot (Dairy Queen) and could be
used to make traffic improvements at this intersection. The Committee
recommends staff continue conversations with CDOT, move forward on
improvements to the Riverside/Elkhorn intersection, continue discussions
with CDOT on acquiring matching funds, and hold public informational
meetings as the Town and CDOT move closer to a commitment on the
other proposed projects.
RECORD OF PROCEEDINGS
Public Works Committee — May 22, 2008 — Page 3
2. Tregent Park Improvements — Park staff is nearing the completion of the
improvements to the park with a budgeted cost of $10,000. All work was done in
house.
3. Engineering Seasonal — Jeremy Plume will provide information on the current
conditions of all roadways throughout Town and catalog culverts within the
Drainage Master Plan area.
There being no further business, Trustee Levine adjourned the meeting at 9:35 a.m.
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Ja ie Williamson, Town Clerk