HomeMy WebLinkAboutMINUTES Public Works Committee 2008-08-28RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, August 28, 2008
Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held at
Town Hall in said Town of Estes Park on the 28th day of August, 2008.
Committee: Chairman Blackhurst, Mayor Pro Tem Levine and Trustee
Miller
Attending: Chairman Blackhurst and Mayor Pro Tem Levine
Also Attending: Town Administrator Halburnt, Deputy Town Administrator
Richardson, Public Works Director Zurn, Supt. Mahany,
Project Manager Sievers, Deputy Town Clerk Deats
Absent: Trustee Miller
Chairman Blackhurst called the meeting to order at 8:02 a.m.
PUBLIC COMMENT.
George Hockman, Town of Estes Park resident, voiced his concerns about the spread
of noxious weeds in Estes Park. He stated that he has researched Colorado State
Statute, the Estes Park Municipal Code, and contacted Town Administration and Public
Works Department personnel about this subject. It is his belief that shortcomings exist
in the current management plan and that improvements are needed to adequately
address the control of noxious weed growth.
PARKS DEPARTMENT VEHICLE REPLACEMENT — REQUEST APPROVAL.
The 2008 Vehicle Replacement Fund budget includes $25,000 for the replacement of
the Parks Department pickup G45A which is a 1995 Ford Ranger 4x4 with 90,050 miles.
Bids for a new vehicle were solicited with the following results:
Burt Arapahoe Ford — Centennial, Colorado
2009 Ford Ranger 4x4 $20,779.90
Trade-in 1995 Ford Ranger 4x4 (G45A) $ 3,300.00
Bid Price $17,479.90
Phil Long Ford — Colorado Springs, Colorado
2009 Ford Ranger 4x4 $20,904.00
Trade-in 1995 Ford Ranger 4x4 (G45A) $ 3,000.00
Bid Price $17,904.00
Weld County Garage — Greeley, Colorado
2009 GMC Canyon 4x4 $21,127.99
Trade-in 1995 Ford Ranger 4x4 (G45A) $ 3,000.00
Bid Price $18,127.99
Transwest GMC — Henderson, Colorado
2009 GMC Canyon 4x4
Trade-in 1995 Ford Ranger 4x4 (G45A)
Bid Price
$22,513.00
$ 1,500.00
$21,013.00
Staff requests approval to trade in the 1995 Ford Ranger and purchase a new 2009
Ford Ranger 4x4 from Burt Arapahoe Ford at a cost of $17,479.90. The Committee
asked whether consideration was given to purchasing a hybrid vehicle. Supt. Mahany
stated that currently the hybrid alternative was available only in a full-size vehicle which
would be too large for the intended use by Parks Department personnel. The
Committee recommends approval of the purchase of a 2009 Ford Ranger 4x4 at a
cost of $17,479.90 from the Vehicle Replacement Fund Account #635-7000-435-34-
42 budgeted, as outlined.
RECORD OF PROCEEDINGS
Public Works Committee — August 28, 2008 — Page 2
2008 STREET OVERLAY CONTRACT WITH CONNELL RESOURCES — REQUEST
APPROVAL.
Using MicroPaverTM asphalt maintenance software, the Public Works Department
monitors the condition of road and parking lot surfaces and ranks them based on their
level of surface distress or pavement condition index (PCI). Each year the most poorly
ranked streets and parking Tots are scheduled for resurfacing through the repaving
program. By applying one -and -a -half inches of structural asphalt overlay to the surface,
the integrity of the road is re-established and costly repairs are prevented. In 2008, 1400
feet of Stanley Avenue from Highway 36 to Prospect Avenue; and 2220 feet of Crags
Drive from Moraine Avenue to Ridge View Drive have been identified as proposed
projects, totaling approximately 1100 tons of asphalt.
This fall the YMCA of the Rockies is doing a large paving project and received three bids
for the work (Connell Resources, LaFarge West, and Hall -Irwin.) Town staff negotiated
with their low -bid contractor, Connell Resources of Loveland, to piggyback on the YMCA's
project at a cost of $82/ton with an October 2008 paving schedule.
The Committee discussed the following: plans for a future project along Prospect Avenue;
rolling over remaining budgeted monies to fund infrastructure needs; polymer modified
asphalt is not available so a standard asphalt paving mix will be used; and the project will
be completed during October. The Committee recommends approval of a contract
with Connell Resources for repaving of a portion of Stanley Avenue and Crags
Drive at a cost of $120,000 budgeted from account #101-3100-431-35-51, as
presented.
WIEST PARKING LOT & VIRGINIA DRIVE PARKING LOT OVERLAY CONTRACT
WITH CONNELL RESOURCES — REQUEST APPROVAL.
During construction of Estes Park Urban Renewal Authority (EPURA) improvements at
Wiest Plaza and riverwall repairs, contractors were allowed to stage from the Wiest
Parking Lot. The parking lot was in poor condition when the projects started and, with
heavy construction traffic, additional deterioration occurred resulting in a PCI of 31.
EPURA has agreed to pay for 50% of the costs associated with overlaying the Wiest
Parking Lot which is estimated to be $40,000. In addition, the Virginia Drive Parking Lot
with a PCI of 47 is also in need of resurfacing. The 2008 budget contains $52,000 for
repaving. Staff is requesting approval to resurface these two parking lots in conjunction
with the paving of Stanley Avenue and Crags Drive by Connell Resources, which was
previously approved, based on the contractor's negotiated unit price of $82/ton. The work
will also include patching, milling, and striping. The Committee recommends approval
of the contract with Connell Resources to overlay the Wiest and Virginia Drive
Parking Lots at a cost not to exceed $52,000 budgeted from account #101-3100-431-
35-52, with EPURA responsible for one-half of the cost of the Wiest Parking Lot
resurfacing.
FALL RIVER TRAIL PHASE 4 BID PROCESS.
Fall River Trail Phase 4 was scheduled to span the 2007 and 2008 budgets which contain
$350,000 in account #220-4600-462-35-60 for the project. Engineering design, field
surveying, and data collection have been completed. Fall River Trail Phase 4 lies
completely within the CDOT right-of-way of Highway 34 and requires a License Contract
with the State of Colorado. Final review by CDOT has been underway throughout the
summer. Bid packages were sent to contractors on August 15, 2008 and bid opening is
scheduled for September 4, 2008. Staff is requesting to take the bid results directly to the
September 9, 2008 Town Board meeting and allow the contractor to break ground prior to
the next regularly scheduled Public Works Committee meeting, in order to complete
construction this year. The Committee recommends the bids for Fall River Trail
Phase 4, which will be paid for with Larimer County Open Space funds, be taken to
the September 9, 2008 Town Board meeting with a presentation to the full board.
VIRGINIA DRIVE SIDEWALK IMPROVEMENTS — REQUEST APPROVAL.
RECORD OF PROCEEDINGS
Public Works Committee — August 28, 2008 — Page 3
The alley off of Virginia Drive is a Town -owned public right-of-way and, over the years, has
been the site of storm water and pedestrian safety issues. Staff requested bids from local
concrete specialty contractors to construct a small retaining wall, curb and gutter, and
surface improvements to be made prior to repaving the Virginia Drive Parking Lot.
Cornerstone Concrete — Bob Pavlish $25,287
Bryson Concrete — Jon Bryson $14,050
Mountain Concrete — Scott Miller $14,259
The work will improve pedestrian safety, connect the sidewalks in the area, provide
handicap accessibility, and improve drainage. Staff recommends contracting with Bryson
Concrete to complete this work prior to the planned parking lot repaving in October. The
Committee recommends approval of the contract with Bryson Concrete at a cost of
$14,050 from account #101-5200-452-26-22 budgeted for sidewalk improvements as
outlined.
MISCELLANEOUS.
1. Noxious Weeds: Town Administrator Halbumt stated that the Town is compliant
with regulations related to weed control and that the Town Board sits as the
requisite advisory board. Dir. Zurn reported that Estes Land Stewards Association
(ELSA) is spearheading an educational effort to assist with identification and control
of noxious weeds through fliers, newspaper articles, and a weed roundup event.
The Town provided the Elm Road location for the weed roundup and for the
disposal of the weeds. Weeds bagged in paper bags will be accepted for disposal
through the end of the summer. Dir. Zurn stated that the Town hires a private
contractor to spray weeds on Town properties and budgets funds for that purpose.
2. Air Curtain Burner: The burner continues to be operated several times per week
with no recent complaints from neighbors.
3. Elm Road Drainage: Dir. Zurn stated that a drainage master plan for the Elm Road
area is being studied to provide a solution to area drainage issues. Owners in the
area have reported that their properties are receiving more drainage water than is
historic and experiencing erosion problems.
4. Forest Service Recycling Program: Dir. Zurn will follow up with information about
this program at the next Public Works meeting.
5. Fish Creek Trail Phase 3A: Mgr. Sievers reported that A-1 Excavating will be
breaking ground in mid -September to complete work on Fish Creek Trail Phase 3A,
a 100-foot long portion along Scott Avenue. The work was previously postponed
due to delays in receiving permits and drainage approvals.
There being no further business, Chairman Blackhurst adjourned the meeting at 8:57
a.m.
Cynj is Deats, Deputy Town Clerk
APPROVED
SEP - 9 2008
TOWN OF ESTES PARK
BOARD OF TRUSTEES