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HomeMy WebLinkAboutMINUTES Public Works Committee 2009-04-23RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 23, 2009 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of April, 2009. Committee: Attending: Also Attending: Chair Blackhurst, Trustees Levine and Miller All Town Administrator Halburnt, Director Zurn, Facilities Mgr. Sievers and Clerk Williamson Absent: Deputy Town Administrator Richardson Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. ENGINEERING CDOT Bridge Truss Donation — Memorandum of Agreement (MOA). Two bridges on Highway 34 are slated for replacement by CDOT during the winter and they would like to preserve the historic 1937 trusses. Public Works could reuse the trusses for future pedestrian improvements. Staff requests approval to negotiate an MOA with CDOT for the acquisition of the trusses. It is anticipated that CDOT would deliver the bridge trusses to the Town storage facility on Elm Road, restore and potentially reinstall the trusses at no cost to the Town. The Committee recommends approval to negotiate an MOA for the acquisition of the Highway 34 bridge trusses. Fall River Trail Phase 4B — Resolution Accepting CDOT Funding. The Town has received preliminary approval for $140,000 in enhancement funds from the Federal (ARRA) Stimulus Bill. The funds would be used for the construction of the Fall River Phase 4B trail. The proposed Resolution would provide acceptance of the terms and conditions of the project and authorize the expenditure of matching Town funds. The Committee recommends approval of the Resolution accepting CDOT funding for the Fall River Phase 4B trail. Alternative Transportation in the Park and Public Lands Grant (ATPPL) — Resolution Accepting Federal Funding. The Town in partnership with RMNP has received a $200,000 ATPPL grant to conduct an assessment and needs study for a mass transit/parking system encompassing both the Town and RMNP. The funds were awarded to the Park and in order for the Town to act as project manager and receive the funds, the Federal Transit Administration requires an authorizing Resolution. The Committee recommends approval of the Resolution accepting the ATPPL grant funds of $200,000 for a mass transit study as outlined above. Reports 1. Mary's Lake Road Bridge Replacement: Mgr. Sievers updated the Committee on the status of the bridge replacement by Larimer County Engineering Department. The bridge is scheduled to be completed on May 1st with disincentive costs to begin on May 11tn 2. Fall River Phase 4 Dedication: A dedication ceremony has been scheduled for mid June with weather permitting and the completion of the final punch list items. RECORD OF PROCEEDINGS Public Works Committee — April 23, 2009 — Page 2 A small metal plaque would be purchased and installed for the event to recognize the completion of the phase and the donation of color concrete by Lafarge. STREETS East Riverside Parking Lot Improvements. The East Riverside parking lot was not slated for improvements this year; however, with the improvements to the turn lane at the corner of Riverside and Elkhorn and new landscaping, the parking lot shape changed and requires repaving and striping to improve the layout of the lot. There are no local contractors that can provide the services needed to complete the project; therefore, staff negotiated pricing with three Front Range contractors. Staff would act as general contractor to decrease the cost of the project. The following companies would complete the project: Goltz Asphalt Company — asphalt patch and crack fill American Pavement Management — slurry seal lot AAA Pavement Marking — stripe stalls, H/C, Arrows $3,000.00 $7,100.00 $4,000.00 After further discussions, the Committee recommended approval of the paving and striping of the East Riverside Parking lot as outlined above from the following funds: 1) 101-5200-452-35-61 - $3,000.00, #101-3100-431-25-20 - $7,000.00, and #101-3100-431-35-51 - $4,000.00. Pavement Markings. Staff has identified 35 local street segments that are in need of restriping of the center lanes and some white striping along the edge of the roadways. Requests for quotes were sent to four Front Range contractors as no local contractor provides this type of service. Two bids were received and Highway Technologies was the low bidder at $26,226.20 for 430 gallons of epoxy striping paint. Staff has worked with the company in the past and would complete the project prior to Memorial Day. The Committee recommends contracting with Highway Technologies to restripe local roads at a cost of $26,226.20 from account #101-3100-431-35-51. PARKS Reports 1. Third Annual Tree Symposium: Director Zurn provided an update and agenda for the Symposium to be held May 6th at the Holiday Inn. The increased costs of holding the event at the conference center has been offset by collecting a $100 fee from participating vendors and to date $1,700 has been collected. 2. Tregent Park Bench Donation: Sue Sharpe would like to donate a bench to the Town in memory of her mother. Two decorative benches have been submitted for consideration and would not contain a memorial component because of the maintenance cost associated with memorial pieces. The bench would be located between two trees facing the water wheel and Fall River at Tregent Park. No cost is anticipated with the donation except for staff assistance in the installation of the bench. The Committee recommended Ms. Sharpe donated the bronze bench for Tregent Park. The Committee discussed the need to develop a memorial donation policy and directed staff to draft a policy for review by the Committee. Staff would in the meantime continue to direct donations to the legacy tree program. 3. Weed Management Plan: Director Zurn presented a weed management plan that includes the definition of the management area, management goals, weed inventory, priorities and actions to manage noxious weeds on Town properties and ROW. The proposed plan would be in concert with Larimer County's plan. The Town currently spends $17,000 on weed management (spraying). The plan RECORD OF PROCEEDINGS Public Works Committee — April 23, 2009 — Page 3 would spray Town owned property and ROW three times a year at an additional cost of $40,000. The plan addresses the "A" list of weeds as identified by the State and complies with the State and County plans. Administrator Halburnt stated funding for the plan would come from the STIP funds. The Committee agrees with the plan; however, questioned what other funding may be available: Open Space funds, State funds, grants, HOA and Land Trust. Staff would prioritize Town owned lands to be treated and bring the recommendation forward to the Committee. The Committee recommends the plan be added to the Public Works policy manual in lieu of adopting an Ordinance that would require funding of the plan. Administrator Halburnt reviewed the current code requiring private land owners address weeds on private property by July 15th. Staff would discuss the timeframe with ELSA to identify an appropriate timeframe that would coincide with the bagged weed disposal at the air curtain burner. Director Zurn stated ELSA continues to provide public education. The Committee requested the development of a noxious weed web page to help the public identify and address weeds on their private property. MISCELLANEOUS The Parks Dept. is inventorying the trees on Town owned property and spraying the high value trees to protect them from the pine beetle. There being no further business, Chair Blackhurst adjourned the meeting at 9:18 a.m. APPROVED MAY 1 1 2009 TOWN OF ESTES PARK BOARD OF TRUSTEES Jackie Williamson, Town Clerk