HomeMy WebLinkAboutMINUTES Town Board 2004-03-24Town of Estes Park,Larimer County,Colorado,2004
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 23rd day of March,2004.
Meeting called to order by Mayor John Baudek.
Present:John Baudek,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
Stephen W.Gillette
David Habecker
Lori Jeffrey-Clark
G.Wayne Newsom
Also Present:Rich Widmer,Town Administrator
Randy Repola,Assistant Town Administrator
Rebecca van Deutekom,Deputy Town Clerk
Absent:None
Mayor Baudek called the meeting to order at 7:00 p.m.and acknowledged the
introduction of Lanty McCartney,newly named Executive Director of the Estes Valley
Multicultural Connections.
Town Administrator Widmer presented the “Certificate of Achievement for
Excellence in Financial Reporting”Award for the Comprehensive Annual Financial
Report for the fiscal year ended December 31,2002.Finance Officer Brandjord and
the entire Finance Dept.were acknowledged for their effort in obtaining the award.
PUBLIC COMMENT
None.
TOWN BOARD COMMENTS
None.
1.CONSENT AGENDA (Approval of):
1.Town Board Minutes dated March 9,2004.
2.Bills.
3.Committee Minutes:
A.Public Works,Match 18,2004:
1.Old Man Mountain Culvert Project,$8,245 ($3,245 Al Excavating plus
$5,000 rip-rap)
2.Portion of 2004 Annual Street Improvement Program,$170,000 (the
$150,000 Overlay portion will return to PWC late summer)
3.Hwy 34 Gateway Sign Landscape project,$5,770 (PW in house project)
It was moved and seconded (Doylen/Barker)the consent agenda be approved,and
it passed unanimously.
2.ACTION ITEMS:
Board of Trustees —March 23,2004 —Page 2
1.ESTES PARK HOUSING AUTHORITY —REAPPOINTMENT.It was moved
and seconded (Doylen/Newsom)Karla Porter be re-appointed for a 5-yr.
term,expiring 4113109,and it passed unanimously.
2.PERSONNEL POLICY MANUAL —REVISIONS.Assistant Administrator
Repola presented the following Personnel Policy Manual revisions:
A.Health Insurance Portability and Accountability Act (HIPAA)—New.In
April 2003,the federal government revised the Health Insurance
Portability and Accountability Act of 1996 to provide for federal privacy
standards regarding personal health information.HIPPA also requires
that the Town affirm its compliance.Assistant Administrator Repola
presented the revisions to include Item U(5)and Appendix B of the
Town’s Personnel Policy Manual.It was moved and seconded
(Newsom/Gillette)the HIPAA policy statement and revisions to the
Personnel Policy Manual be approved as presented,and it passed
unanimously.
B.Section M:Employee Conduct,Item #3 Alcohol and Drugs —Revised.
Town policy includes extensive detail relative to alcohol and drug testing
for “safety sensitive”positions as defined by the Federal Department of
Transportation.However,the policy does not address employees that do
not fall under the “safety sensitive”category.In this case,the personnel
manual contains ambiguous language on use of alcohol by employees
while on duty.Assistant Administrator Repola presented the revised
section of the Personnel Policy Manual and explained that Attorney White
has reviewed the proposed revision.
Discussion was held regarding supervisor training,methods of
measurement,disciplinary procedures,and responsibility issue for testing
fees.Mayor Baudek directed staff to include the following language in the
policy:“Any testing requested or required by the Town shall be performed
at the Town’s expense.”
Concluding all discussion,it was moved and seconded (Doylen/Gillette)
Section M:Employee Conduct,Item #3 Alcohol and Drugs be
approved with the addition noted above,and it passed unanimously.
3.TOWN ADMINISTRATOR’S REPORT.
A.Annual Report.The second edition of the Town’s Annual Report has
been distributed,and he commended the Town Newsletter Team (Repola,
Button,Rutherford,and Shirk)and the Trail Gazette for the excellent
effort.
B.Maintenance Schedule.The Municipal Bldg.Remodel and Museum
Expansion Projects are on schedule and progressing well.
C.Sales Tax Report.The Economic Indicator Table was reviewed.January
sales tax revenues were up 9.7%and YTD traffic counts are flat.
Following completion of all agenda items,Mayor Baudek adjourned the meeting at 7:24
p.m.
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ohn Baudek,Mayor
Rebecca van Deutekom,Deputy Town Clerk