HomeMy WebLinkAboutMINUTES Town Board 2004-07-13Town of Estes Park,Larimer County,Colorado,July 1 3,2004
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 1 3th day of July,2004.
Meeting called to order by Mayor John Baudek.
Present:John Baudek,Mayor
Susan L.Doylen,Mayor ProTem
Trustees David Habecker
Lori Jeffrey-Clark
Chuck Levine
Wayne Newsom
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:Bill Pinkham,Trustee
Mayor Baudek called the meeting to order at 7:00 p.m.and all recited the Pledge of
Allegiance.
PUBLIC COMMENT
Alice Schwartz received the Fire District Questionnaire,and questioned what would
become to the money in escrow when the District comes into being?Town Attorney
White responded that the Town Board had not yet made a decision on this issue and
the subject will be considered by the Town Board 7/27/04.Town funding budgeted in
2004 and 2005 will be paid out,and in discussions,the Town has agreed to continue
funding until such time as the District has collected significant funds in which to
operate.Ms.Schwartz was urged to attend the meeting 7/27.Trustee Habecker urged
the Town Board to schedule a meeting to discuss options should the ballot question on
the Fire District fail.
TOWN BOARD COMMENTS
Trustee Jeffrey-Clark expressed her appreciation to the Chamber of Commerce and
Business Owners for the July 4th Fireworks Display.
Mayor Baudek commented on the78th Annual Rooftop Rodeo that begins this evening
through Sunday at Stanley Park;7:30 p.m.;all were encouraged to attend.
Mayor Baudek also mentioned the passing of Bob Burgess,who was a former
longstanding Trustee and,among many other things,co-owner of Estes Park’s icon—
the Plantation Restaurant.Mr.Burgess will be missed and condolences were
expressed to his wife and family.
1.CONSENT AGENDA (Approval of):
1.Town Board Minutes dated June 22,2004,and Town Board Study Session
dated June 17,2004.
2.Bills.
Board of Trustees —July 13,2004—Page 2
3.Committee Minutes:
A.Public Safety,June 24,2004:
Fire Dept.:
1.Memorandum of Understand with RMNP —Extension.
B.Community Development,July 1,2004:
Museum Dept.:
1.Building Expansion Change Order,$29,556,Westover
Construction.
Community Development Dept.:
1.Farmers Market Regulation Policy —Addition to Community
Development Policy Manual.
Special Events Dept.:
1.Street Closure:MacGregor Ave.between Elkhorn Ave.-Park
Ave.,October 1 through October 3,2004 —Elk Fest Activities.
Business Development Dept.:
1.Official Logo for Convention &Visitors Bureau,Conference
Center,Visitors Center,Fairgrounds,Special Events,Economic
Development and Public Parks.
4.Estes Park Housing Authority,June 9,2004 (acknowledgment only).
Trustee Jeffrey-Clark requested Item 3.B.1.be removed from the consent agenda for
discussion.
Trustee Habecker commented on his concern expressed during the Community
Development Committee Meeting July 15t regarding the change orders for the Museum
Expansion Project;he has met with Public Works Director Linnane and staff is working
on a comprehensive list of maintenance projects.
It was moved and seconded (Doylen/Habecker)that with the exception of Item
3.B.1,the consent agenda be approved,and it passed unanimously.
Item 3.B.J.Trustee Jeffrey-Clark expressed her first impressions and opposition to the
proposed logo.Business Development Director Pickering provided specific
background information on how the professional graphic design program was initiated
by EPURA and how the design is easily applied in diverse advertising media.
Concluding discussion,it was moved and seconded (Newsom/Levine)the Official
Logo,as presented to the Community Development Committee July 1,2004 for
the Convention &Visitors Bureau,Conference Center,Visitors Center,
Fairgrounds,Special Events,Economic Development and Public Parks be
approved,and it passed by the following votes:Those voting “Yes”Trustees Doylen,
Habecker,Levine and Newsom.Those voting “No”Trustee Jeffrey-Clark.
2.ACTION ITEMS:
1.TOWN BOARD 2004-2006 GOALS —PRESENTATION OF ACTION PLANS.
Town Administrator Widmer reported that at their 2004 Retreat,the Town Board
adopted 7 goals for 2004-2006.Staff was charged with preparation of “Action
Plans”for each goal that included specific action and timelines.Action Team
members and Timelines were also listed and all plans were presented for
approval.Goals are as follows:
1.Team Leader:Assistant Town Administrator Repola.
DEVELOP AN ECONOMIC VISION WHICH RECOGNIZES AND
SUPPORTS THE EXISTING ECONOMIC COMPONENT OF TOURISM;
LOOKS AT FUTURE OPPORTUNITIES FOR DIVERSITY;AND CREATES
Board of Trustees —July 13,2004 —Page 3
AN OVERRIDING PLAN OR STRATEGY FOR FUTURE ECONOMIC
DEVELOPMENT.
2.Team Leader:Public Works Director Linnane.
CREATE A MASTER FACILITY &LAND USE PLAN (short and long-term).
a.Develop a set of criteria for use of community reinvestment funds.
3.Team Leader:Business Development Director Picketing.
SUCCESSFUL EVOLUTION OF CVB,AND REINVESTMENT IN
REHABILITATION AND RENOVATION OF VISITOR FACILITY.
4.Team Leader:Town Administrator Wid met.
CONTINUE THE EPURA FOR A NEW TERM BEGINNING IN 2008 AS A
PLANNING AND PLAN IMPLEMENTATION TOOL FOR COMMUNITY
IMPROVEMENT AND ECONOMIC ENHANCEMENT.
5.Team Leader:Public Works Director Linnane.
PRIORITIZE IMPLEMENTATION PLANS FOR TRANSPORTATION &
PARKING IMPROVEMENTS.
6.Team Leader:Assistant Town Administrator Repola.
CREATE A STANLEY PARK IMPLEMENTATION PLAN.
7.Team Leader:Town Administrator Widmer.
FINALIZE FEASIBILITY OPTIONS FOR BUILDING A PERFORMING AND
VISUAL ARTS CENTER.
It was moved and seconded (Newsom/Doylen)the Action Plans for the 2004-
2006 Town Board Goals be approved,and it passed unanimously.
2.PERFORMING ARTS THEATER —PRESENTATION OF FEASIBILITY STUDY
BY AMS PLANNING &RESEARCH CORP.Arthur Greenberg/AMS gave a
PowerPoint presentation,and the study consisted of (summary):
•A series of interviews with community leadership
•An analysis of the market area and competitive facilities
•A survey of prospective user organizations
•Planning workshops with Town staff and local cultural groups
•An exploration of comparable venues in other markets
•Development of an operating pro forma and estimates of economic impact.
Conclusions:
V The Town has an opportunity to provide a venue for its local performing and
visual arts institutions and to extend its offerings for its sizable summer
visitor population.The local arts groups have an admirable programming
track record utilizing a variety of venues that are either not consistently
available or have serious technical shortcomings.These groups have
reported a strong interest in utilizing and bearing some of the costs of a new
performance venue.
V As it relates to the largely summer visitor base,many in the community have
pointed out the ample supply of free programs in the market,and have
questioned the tourist population’s interest in attending.While there are no
firm market research studies indicating a proclivity to attend paid performing
arts events,experience in other markets suggests that an indoor performing
arts venue can serve both family and empty nester visitor segments,and
may even offer the opportunity for an extended engagement of a
commercial theatrical show.It is important to note that while the proposed
Center is not envisioned to,in and of itself,actually attract more visitors to
the Town,it is likely to be an extension of the Town’s array of visitor
activities,and may be the cause for an extended stay,or,at the very least,
an extra night’s venture to downtown Estes Park and a dining and/or
shopping expedition.
Board of Trustees —July 13,2004 —Page 4
V Costs for operating the Center would be in line with other venues nationally
in the range of approximately $530,000.The level of activity (utilizing
conservative estimates),with some 222 event days,would be some $31,000
to the downtown area and impact the local economy within the range of $1 -
$1.5 million,generating some $40-60,000 in local sales taxes.While the
consultants strongly caution any decision-making based on these estimates,
the Town can clearly expect that the Cultural Arts Center would be an
important addition to its downtown area,and an important attraction for
residents and visitors alike.
The Study was based on a 500-seat theater;rental fee of
$1 .00/seat/performance;a non-profit performance rate;revenue/expense
operational costs of $530,000;a net loss of $380,000 prior to any fund raising,
grants,sponsorships and the like.The economic impact scenarios could be
$1.3-1.8 million in local sales tax--$50-70,000 additional income,and $1-1.5
million in local sales,with $40-60,000 sales tax generation.
Audience comments were heard from Greg Steiner (Community Member of the
Design Team that also included Thorp Associates and Semple Brown
Architects),who reported on the understanding of non-profit organizations on the
rental fees,construction materials,fund raising work and performance spaces.
Peter Lucking/Semple Brown commented on their fair construction estimate of
$10 Million that does not contain superfluous amenities and will be long-lasting.
Concluding all discussion,the Town Board acknowledged receipt of the study,
commending Mr.Greenberg for his presentation and requesting the Board
receive a hard copy of the PowerPoint presentation.
3.BUSINESS DEVELOPMENT DEPT.-AWARD CONTRACT FOR
DEVELOPMENT OF CVB WEBSITE.Business Development Dir.Pickering
reported that the EPCVB Marketing Board conducted a thorough needs analysis
and REP process to select the most qualified vendor to produce the new CVB
website.Resort Technology Partners (RTP),Avon,CO was unanimously
recommended and staff is requesting authorization to enter into negotiations and
contract with RTP for the CVB website.CVB Member Bruce Grant provided
additional information on the development of websites,adding that,in a 2-day
process with an expert in the field—Don Widrig,the CVB is unanimously
recommending RIP.RTP’s credentials are excellent,they maintain an
extensive list of clients,and they have met time/budget constraints.Should
contractual changes occur in the future,the CVB owns what was built---content
and engine.The goal for implementation of the website remains October 1,
2004.Mayor Baudek commented on the CVB’s knowledge and professionalism.
It was moved and seconded (Habecker/Newsom)the contract,in the amount
of $40,000,to produce and host the CVB website be awarded to RTP,
authorizing staff to enter into negotiations,and it passed unanimously.
4.LIQUOR LICENSING:TRANSFER OF OWNERSHIP FROM ESTES VALLEY
RECREATION &PARK DISTRICT TO:ESTES VALLEY RECREATION &
PARK DISTRICT AND BHM2,HOTEL &RESTAURANT LICENSE WITH
OPTIONAL PREMISES,ESTES PARK GOLF COURSE,1080 S.ST.VRAIN
AVE.Town Clerk O’Connor reported that the EVRPD previously held their Hotel
&Restaurant liquor license for the Estes Park Golf Course as a sole proprietor,
and a manager was employed for operation of the restaurant.The EVRPD is
now applying for a Transfer of Ownership as they have officially entered into a
Management Agreement with EHM2;a change of this nature requires a formal
transfer of ownership.It was moved and seconded (Doylen/Levine)the
Board of Trustees —July 13,2004 —Page 5
Transfer of Ownership Application filed by the EVRPD and BHM2 be
approved,and it passed unanimously.
5.RESOLUTION #10-04 —TRANSFER OF ONE UNIT OF CBT WATER FROM
GLACIER VIEW WATER SYSTEMS,INC.TO THE TOWN OF ESTES PARK.
Town Attorney White updated the Trustees on the 12/02/03 Agreement with
Glacier View Water Systems,Inc.whereby Glacier View agreed to transfer one
unit of CBT water to the Town in exchange for well water used by Glacier View.
The Northern Colorado Water Conservancy District requires the Town Board to
adopt a resolution to accept the one unit of CBT water.It was moved and
seconded (Doylen/Newsom)Resolution #10-04 (Temporary Use Permit)be
approved,and it passed unanimously.
6.TOWN ADMINISTRATOR’S REPORT.
A.Construction Project Update:The Municipal Building Remodel Project is on-
schedule and within budget;the anticipated completion date remains 7/23/04.
Air-conditioning units in the Training Room,and Meeting Rooms 201,202
and 203 have been installed and ate in-service.The Museum Expansion
grand re-opening was held July 3td as scheduled.
Trustee Habecker commented on a recent vehicular accident on Far View Ln.where a
vehicle left the roadway,endangering residents.The accident was brought to Town
attention and within a short period of time a guardrail was installed.Public Works
Director Linnane was praised for his response to this incident.
7.REQUEST TO ENTER EXECUTIVE SESSION:
Upon completion of all agenda items,Mayor Baudek requested an Executive
Session under State Statute 24-6-402(4)(B),C.R.S.to confer with Town Attorney
White for the purpose of receiving legal advice on a specific legal question:
Initiated Ordinance Petition received July 6,2004.
Motion:It was moved and seconded (Doylen/Levine)the Town
Board go into Executive Session for a conference with Town
Attorney White for the purpose of receiving legal advice on the item
listed above,under C.R.S.Section 24-6-402(4)(B),and it passed
unanimously.
Whereupon,Mayor Baudek adjourned the meeting to Executive Session at 8:45 p.m.,
announcing that the Town Board will return to Open Session.
A 5-Minute recess was declared at 8:46.
8.RETURN TO OPEN SESSION —ADJOURN.
Returning to open session at 9:07 p.m.,Mayor Baudek adjourned the meeting at
9:15 p.m.
Baudek,Mayor
Vickie O’Connor,Town Clerk