HomeMy WebLinkAboutMINUTES Town Board 2003-03-11Town of Estes Park,Larimer County,Colorado,March 11,2003
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 1 jth day of March,2003.
Meeting called to order by Mayor John Baudek.
Present:John Baudek,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
Stephen W.Gillette
David Habecker
G.Wayne Newsom
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:Lori Jeffrey-Clark,Trustee
Mayor Baudek called the meeting to order at 7:00 p.m.and Sr.Electrical Engr.Matzke
provided a demonstration on the “Emergency Beacon Light Program”being
sponsored by the Light and Power Department.When placed in an outside fixture or
lamp near a window,the ordinary bulb functions as a standard light;however,when
activated,the emergency beacon instantly becomes a flashing signal.It can alert your
neighbors and help public safety personnel locate your house quickly.The light bulb
sells for $5.OOIea.and they can be picked-up at the Municipal Building Finance Office.
Of special note:the beacon does not eliminate or replace the need to call 911.
PUBLIC COMMENT
None.
TOWN BOARD COMMENTS
Trustee Barker commented on his recent approval of a liquor license manager
registration (Cavender Andrews)and reported he still is questioning his decision.
Discussion followed,with Mayor Baudek directing Town Attorney White to prepare
a legal opinion on the Town’s ramifications should the Town Board deny a liquor
license application.
1.CONSENT AGENDA (Approval of):
1.Town Board Minutes dated February 28,2003.
2.Bills.
3.Committee Minutes:
A.Public Safety,February 26,2003.
B.Community Development,March 6,2003:
Special Events Dept.:
1.Contracts:
Rocky Mountain Miniature Horse Show,6/1 8-22/03
Cutting Horse Show,6/27-7/1/03
Board of Trustees —March 11,2003 -Page 2
•Copper Penny Hunter-Jumper Horse Show,7/18-20/03
2.Parade Permits:
•Rooftop Rodeo,7/8/03
•Scottish Festival,9/6/03
Catch the Glow (Christmas),11/28/03
4.Estes Park Housing Authority,January 8,2003 (acknowledgment only).
5.Estes Valley Board of Adjustment,February 5,2003 (acknowledgement
only).
6.Estes Valley Planning Commission,February 18,2003 (acknowledgement
only).
7.Swanhorst &Cutler LLC —Approval of 2003 Engagement Letter for audit
services.
It was moved and seconded (Doylen/Gillette)the consent agenda be approved,and
it passed unanimously.
IA.PLANNING COMMISSION AGENDA (Approval of):
Mayor Baudek opened the Public Heating for all Consent Agenda Items.
1.CONSENT ITEMS:
1.FINAL CONDOMINIUM MAPS:
A.Sunset Ridge Condominiums -Supplemental Condominium
Map #3,Portions of Lots 6 and 10,Block 10,Town of Estes
Park,Roy and Michelle Johnson/Applicants.Contingent upon
compliance with Town Attorney White’s memorandum dated
2/21/03;Public Works Dept.memorandum dated 2/21/03;and
the Light and Power Dept.’s memorandum dated 2/17/03.
2.DEVELOPMENT PLANS:
A.The Lodge at Black Canyon Hills Condominiums —Extension of
Vesting Period for Development Plan #00-03A,Lot 1,Mount
View Park Addition,and a Portion of Meyer’s Addition,James
Sloan/Applicant.
As there was no public comment,Mayor Baudek closed the public hearing,and it
was moved and seconded (Gillette/Newsom)Items IA.and 2.A.be
approved as presented,and it passed unanimously.
2.ACTION ITEMS:
1.ROCKY MOUNTAIN CHURCH SPECIAL REVIEW #02-01,LOT 1,MARY’S
LAKE SUBDIVISION —DISCUSSION OF LANDSCAPING REQUIREMENTS.
Community Development Director Joseph reported that in a letter to Mayor
Baudek,the Applicant is seeking reconsideration of their landscaping plan that
requires 160 trees and 422 shrubs to 54 trees and 100 shrubs.The basis of the
request is due to water resources and wildfires.In a memorandum dated 3/7/03,
Planner Chilcott noted that neither staff,Planning Commission nor the Town
Board has the ability to reduce the landscaping provisions —such would require
an amendment to the Estes Valley Development Code (EVDC Section 7.5.C.2).
In summary,Dir.Joseph added that the preferred process to address this
request would be to follow the established Code Revision Process (schedule a
Board of Trustees —March 11,2003 -Page 3
public hearing and present any proposed changes to better reflect community
standards and environmental considerations).Responding to this specific case
and “timing”,Dir.Joseph confirmed that as landscaping is generally the final
phase to be installed,the Church would have the opportunity to process an
amendment to their approval to take advantage of any subsequent code
changes.Town Attorney White added that the Church does have two options:a
variance request to the Board of Adjustment or a code revision.
Trustee questions/comments were made concerning:drought issues,holding
enforcement of this specific code requirement in abeyance,moratorium,drought
is a non-issue,and performance bonds.
Nancy Gregg,Church spokesperson,commented that:(1)their position is
primarily based on being good stewards of the land;(2)although this is not the
primary issue,the Church is trying to reduce costs—the number of plants is
substantial as well as the cost to maintain them.Jess Mahon,Sr.Pastor
requested the Board exercise diligence and reconsider the landscaping
requirements as contained in the EVDC.
Additional staff comments were heard pertaining to:there are Planning
Commission members that believe the landscaping regulations should be
reviewed;the Town has in-house expertise to review landscaping issues to
ensure landscaping standards are reasonable;bonds are not currently
consistently required for landscaping;there is evidence that some developers do
not maintain landscaping after installation;approved development plans include
a 3-yr.completion timeframe;standards should be written so water can be
provided during drought;installation of an entire landscaping plan is not
triggered until “full build out”has been reached;landscaping standards were
established through the public input process;and a timetable for Planning
Commission review of the landscaping standards is possibly three months.
Concluding all testimony,Trustee Habecker moved the Town Board request
the Planning Commission review landscaping requirements to determine if
there is a need to reduce landscaping requirements as written,without
compromising the Comp Plan,taking into consideration water supply.
Trustee Barker seconded the motion,and it failed by the following votes:Those
voting “Yes”Trustee Barker.Those voting “No”Trustees Doylen,Gillette,and
Habecker.
Whereupon,Trustee Gillette moved a moratorium be implemented on
landscaping regulations until water issues can be resolved,directing the
Planning Commission to review landscaping regulations needs for Estes
Park.Trustee Gillette accepted a “friendly amendment”to remove the
“moratorium”portion of the motion,thus Trustee Barker seconded the motion,
and it passed by the following votes:Those voting “Yes”Trustees Gillette,
Barker and Habecker.Those voting “No”Trustees Doylen and Newsom.
2.2003 ORGANIZATIONAL CHART —PRESENTATION.Town Administrator
Widmer submitted the 2003 Organizational Chart that includes two major
revisions:(1)placing the Light and Power Department under the organizational
responsibility of the Public Works Director,and (2)creating a new Business
Development Department,with Tom Pickering serving as Director.This
department would focus advertising,marketing,sales,special events and
conference services activities under one direction for maximum effect.It was
moved and seconded (Newsom/Habecker)the 2003 Organizational Chart be
approved,and it passed unanimously.
Board of Trustees —March 11,2003 -Page 4
3.TOWN ADMINISTRATOR’S REPORT.
1.Financial Achievement Award.Administrator Widmer reported that the
Town has been awarded the Certificate for Achievement for Financial
Reporting for 2002.The plaque will be forthcoming.
2.Evaluation Hihliqhts of Citizens Information Academy (CIA).
Administrator Widmer expressed his appreciation to Team Chairman
Kilsdonk,and Members Mayor Baudek,Trustee Jeffrey-Clark,Hinze,
Marsh,and O’Connor in exceeding expectations for this first-time program
to educate residents on Town government.
3.Performance Park.Construction is progressing,and the dressing room
walls,stone work,and landscaping will commence shortly.
4.REQUEST TO ENTER INTO EXECUTIVE SESSION:
24-6-402(4)(e),C.R.S.—Purchase,acquisition,lease,transfer or sale of
any real,personal or other property interest and determining positions
relative to matters that may be subject to negotiations,developing
strategy for negotiations,and instructing negotiators.
Motion:It was moved and seconded (Doylen/Gillette)the
Town Board go into Executive Session for the purpose of
determining positions relative to matters that may be subject
to negotiations,developing strategy for negotiations,and/or
instructing negotiators,under C.R.S.Section 24-6-402(4)fe),
and it passed unanimously.
Whereupon Mayor Baudek announced a 5-minute recess at 8:31 and adjourned the
meeting to executive session.
Mayor Baudek reconvened the meeting at 10:16 p.m.,and there being no further
business,adjourned the meeting.
Baudek,Mayor
Vickie O’Connor,Town Clerk