HomeMy WebLinkAboutMINUTES Town Board 2001-08-28Town of Estes Park,Larimer County,Colorado,2001
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 28th day of August,2001.
Meeting called to order by Mayor John Baudek.
Present:John Baudek,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
Stephen W.Gillette
David Habecker
Lori Jeffrey-Clark
G.Wayne Newsom
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:None
Mayor Baudek called the meeting to order at 7:00 p.m.
PUBLIC COMMENT
None.
TOWN BOARD COMMENTS
Regarding the recent adoption of Park Regulations,Trustee Habecker stated that
enforcement should be heightened on cigarette smoking,speeding and noise.
Comments were also heard concerning the Chamber of Commerce;with Trustee
Habecker stating the Town should research assuming all Chamber functions.
1.CONSENT AGENDA (Approval ofi:
1.Town Board Minutes dated August 14,2001.
2.Bills.
3.Committee Minutes:
A.Community Development,August 23,2001:
1.Special Events
a.Summer Rodeo Series Concept Approval;funding pending.
b.Estes Cycling Challenge,Approval of June 12-14,2002 date;
funding request pending.
c.Resolution #33-01 —Annual Sidewalk Sale Days,October 6 &7,
2001.
3.Community Development
a.Budgeted Vehicle Purchase.
It was moved and seconded (Doylen/Gillette)the consent agenda be approved,and
it passed unanimously.
Board of Trustees —August 28,2001 -Page 2
2.ACTION ITEMS:
BUREAU OF RECLAMATION (B.O.R.),EASTERN COLORADO AREA
OFFICE —CBT (Colorado Big Thompson)OPERATIONS AT LAKE ESTES
-BRIEFING.Town Administrator Widmer introduced Kara Lamb/Public
Information Coordinator,and Bill Harlan/Hydrologist with the B.O.R.,who
presented a PowerPoint program on the CBT Project,and how the Project
affects Lake Estes lake levels.Mr.Harlan confirmed that 750 ac.ft.of water
is typically maintained in Lake Estes,depending upon the season,
maintenance work,and drought conditions,and Ms.Lamb confirmed that the
B.O.R.has a Safety of Dams Program where all of their dams are monitored
rigorously.B.O.R.brochures were made available for distribution.Mayor
Baudek expressed the Board’s appreciation for the presentation.
2.CONSIDERATION OF SITE FOR “ENOS MILLS &SCOTCH”SCULPTURE
—PRESENTATION BY ART CENTER OF ESTES PARK.Bill Pinkham/Art
Center President,and Pauline Bustamonte/Art Center Coordinator reviewed
the Center’s mission,and reported that as a tribute to Enos Mills,and in
support of public art and local artists,the Art Center &Gallery has partnered
with Bonnie Fulford to promote a testimonial to Mills’life and
accomplishments.The sculpture would reflect Estes Park’s history,values,
and caring for the environment for future generations to enjoy.Marketing,
project funding,and site placement (preferably at the Visitors Center)were
reviewed.Mr.Pinkham confirmed that a commitment on the site is needed as
soon as possible,adding that landscaping should most likely be a part of this
project.Additionally,the Center would appreciate information on how the
Samson Sculpture Project was managed with the Town relative to
financing/funding.Mayor Baudek expressed the Board’s appreciation for the
presentation.
3.WEST CORRIDOR MASTER PLAN DOCUMENT —PRESENTATION BY
EPURA.EPURA Chairman Putney and Exec.Dir.Smith presented copies of
the West Corridor Master Plan.The Plan Document is a tool for decision-
making,priority setting and implementation.Highlights include the following:
•Highest priority project
Culmination of a year’s work
•Incorporates maximum public input
•Breaks-down into roughly a dozen pieces
•Plan shows from 2-4 options for each phase
•Highest priority items:gas station redevelopment,Wiest Parking
improvement,and Performance Park.
4.ORDINANCE #11-01 AMENDING THE MUNICIPAL CODE TO
INCORPORATE CURRENT REFERENCES TO THE ESTES VALLEY
DEVELOPMENT CODE.Community Development Dir.Joseph explained the
proposed “housekeeping”revisions to various sections of the Municipal Code,
confirming that only reference changes are being proposed—the Ordinance
does not contain new regulations.Discussion followed on horse permits
pertaining to acreage limitations,and zoning designation distinctions between
RE and RE-I.It was moved and seconded (Doylen/Barker)Ordinance
#11-01 be approved,and it passed unanimously.
5.PUBLIC HEARING:LOT 8A SUMMERVILLA ADDITION ANNEXATION.
Mayor Baudek opened the public hearing,and Community Development Dir.
Joseph presented the staff report.The site includes 2.83 acres located off of
Riverside Dr.,is currently zoned E-I Estate in the County,and has one
single-family residence located on the western portion of the site.In the
future,the owner may propose subdividing and rezoning this property to RM
and E-Estate.Town Attorney White read Resolution #34-01 and Ordinance
Board of Trustees —August 28,2001 -Page 3
#12-01.Mike Todd/Cornerstone Engineering was present and represented
the Applicant.There being no further testimony,Mayor Baudek closed the
public hearing,and it was moved and seconded (Newsom/Gillette)
Resolution #34-Of,and Ordinance #12-01 for Lot 8A Summervilla
Addition be approved,and it passed unanimously.
6.WILDFIRE RIDGE DEVELOPMENT AGREEMENT —REQUEST FOR TIME
EXTENSION UNDER DEVELOPMENT PLAN 98-02.Community
Development Dir.Joseph reviewed this development noting that the existing
Development Agreement contains an expiration date of 9/08/01.
Infrastructure improvements (utilities and tough-graded road)have been
installed,and the owner is negotiating with the Estes Park Housing Authority
for sale of the site that would allow the project to continue as previously
approved.Thus,the owner is requesting a 60-day extension of the vesting
and Agreement.Staff confirmed that their recommendation for approval
would remain so with or without the connection to the EPHA.Ron
Gordon/investor and representative of all investors,confirmed this issue will
be resolved within 60 days.It was moved and seconded (Doylen/Gillette)
the 60-day time extension for the Wildfire Ridge Development
Agreement be approved,with the expiration date being extended
through November 7,2001,and it passed unanimously.
7.LOCAL PURCHASING POLICY:1)DISCUSSION OF EXISTING POLICY
AND 2)POTENTIAL AWARD OF VEHICLE BID FOR MUSEUM DEPT.(1)
Ass’t.Town Administrator Repola reported that the Community Development
Committee requested the Town Board review the existing local purchasing
policy where the Town may provide a 2%local purchasing advantage for
equipment,supplies,and services up to $25,000.
Research has since verified that of the ten vehicles purchased in 2000,nine
were purchased from the Estes Park Auto Mall.Discussion followed on
competition,confirmation of a trend that non-resident dealers are hesitant to
bid due to the 2%allowance,how local businesses employ Estes Park
citizens,collect sales tax and support the community,economic model
relative to the conference center,trade-in values,and the Town Board’s fiscal
responsibility.Consensus was reached to include the Local Purchasing
Policy in a future Town Board Study Session.
(2)It was moved and seconded (Habecker/Gillette)the bid in the amount
of $21,560 for a 2002 Ford Mini-Van be awarded to Burt’s Arapahoe
Ford,and it passed unanimously.Trustee Doylen added that although this
vehicle was budgeted by the Museum Dept.,the van will be a multi-purpose
vehicle,for use by all departments.
8.AGREEMENT WITH LYNN UTZMAN-NICHOLS,FREELANCE WRITER
FOR TOWN NEWSLETTER.Trustee Doylen declared a conflict of interest
and stated she would not participate in discussion nor vote.Assistant Town
Administrator Repola stated the Town Board’s 2000-2002 Goals included
development and implementation of a comprehensive public information
program.Following a six-month planning process,the Team (Trustees
Newsom,Jeffrey-Clark and staff members Kilsdonk,Marsh,O’Connor and
Repola)interviewed three candidates and,based on qualifications and
experience,selected Lynn Utzman-Nichols/Newsletters,etc.Production
costs are $22,625 for six editions;mailing costs for six issues is $4,680±,thus
the total project cost for six editions is $27,305±.The 2001 Budget contains
$35,000 for public information;the 2002 Budget contains $15,000,therefore,
an adjustment will be necessary in 2002 to meet postage costs.Newsletters,
etc.prepares newsletters for the Estes Park Medical Center,and various
other entities.Costs are not-to-exceed amounts.
Board of Trustees —August 28,2001 -Page 4
Trustee comments/concerns are summarized as follows:as a non-resident
firm does not have an Estes Park link,it may be difficult to prepare articles;
confirmation that Newsletters,etc.is coordinating the printing work with a
non-resident company;dismay that the Town could not assist a local
business to develop expertise in this field;and confirmation that the
recommendation was,in part,based on professionalism and how the
business met/exceeded the Town’s requirements.
Responding to a question from Patrick Cipolla,Mayor Baudek confirmed the
goal is to provide news-worthy information to the citizens,and free-lance
articles will not be included.
Staff clarified why the newsletter is being mailed in lieu of being included in
the utility bill,and the newsletter is part of the Board’s greater goal of
communicating with their citizens.Concluding all discussion,it was moved
and seconded (Jeifrey-Clark/Newsom)the Agreement with Newsletters,
etc.be approved and it passed with Trustee Doylen Abstaining.
9.APPOINTMENT OF TRUSTEE BARKER TO COLORADO MUNICIPAL
LEAGUE POLICY COMMITTEE FOR 2001-2002.Mayor Baudek announced
the appointment of Trustee Barker to the CML Policy Committee for 2001-
2002 and,having obtained consensus,Trustee Barker was so appointed.
10.TOWN ADMINISTRATOR’S REPORT.
A.Estes Park Knoll-Willows Conservancy.At the 7/24/01 Town Board
meeting,the Estes Park Knoll-Willows Conservancy Group presented a
Master Plan and requested the Town adopt same.Town Administrator
Widmer confirmed that Town staff expects to have a response to the
Conservancy Group request at the Town Board meeting scheduled
9/11/01.
Following completion of all agenda items,Mayor Baudek adjourned the meeting at 9:11
p.m.
Mayor
p
Vickie O’Connor,Town Clerk