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Home My WebLink AboutMINUTES Town Board 2000-11-28V Town of Estes Park,Larimer County,Colorado,2000 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of November,2000. Meeting called to order by Mayor John Baudek. Present:John Baudek,Mayor Susan L.Doylen,Mayor ProTem Trustees Jeff Barker Stephen W.Gillette David Habecker Lori Jeffrey G.Wayne Newsom Also Present:Rich Widmer,Town Administrator Vickie O’Connor,Town Clerk Absent:Gregory A.White,Town Attorney Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT Alan Aulabaugh questioned the status of the 1CM Lawsuit,and staff responded that the trial date has been set in February. TOWN BOARD COMMENTS Mayor Baudek announced that the Business Advocates are sponsoring Christmas Carols December gth from 4:30-5:30p.m. 1.CONSENTAGENDA: 1.Town Board Minutes dated November 14,2000. 2.Bills. 3.Committee Minutes: A.(None) It was moved and seconded (Doylen/Newsom)the consent agenda be approved,and it passed unanimously. 2.ACTION ITEMS: 1.LIQUOR LICENSING:TRANSFER OF OWNERSHIP TO SANG Y.AND DENNIS Y.PARK,dba ROCKY MOUNTAIN DISCOUNT LIQUOR,INC., 350 W.RIVERSIDE DR.Clerk O’Connor presented the application confirming that the applicant is filing as a Corporation and all documentation is complete.Sang Park was introduced and he confirmed that mandatory T.I.P.S.training is scheduled December 11111 Trustee Barker noted that the Town Board takes liquor licensing very seriously, particularly prohibiting the selling liquor to minors,and the Police Dept. does conduct inspections.It was moved and seconded Board of Trustees —November 28,2000 -Page 2 (Newsom/Gillette)the Transfer of Ownership be approved,and it passed unanimously. 2.PAY PLAN &COMPENSATION POLICY —PRESENTATION BY PAY PLAN COMMITTEEIASSISTANT TOWN ADMINISTRATOR REPOLA. The Pay Plan Team,consisting of Repola,Linnane,Matzke,Kilsdonk, Vavra and Fox are seeking approval of the 2001 Pay Plan consisting of the Compensation Study at a cost of $446,881,Compensation Policy (new),and the Merit Compensation System component at a cost of $66,633.The proposed pay plan is significantly different than the current system,with pay grades that allow for growth.The Compensation Policy would establish a standard for setting pay both now and in the future.It establishes criteria for selecting comparison markets,includes a housing factor,and sets criteria for an annual cost of living adjustment.The policy was read into the record.Town Administrator Widmer noted that implementation of a Compensation Study was a Town Board goal.The third component includes the merit compensation system.The effective date for implementation is 12/24/00.Mayor Baudek stated that the Team began their work in late spring,and work progressed to presentation at this meeting.Mayor Baudek and Trustee Gillette also served on the Team. Trustee Barker requested clarification of the implementation cost. Assistant Repola responded that every single position was reviewed,the Team attempted to eliminate the inevitable lagging behind the survey data that was effective January,2000.Therefore,the salaries have been “aged.”This plan is much more aggressive due to seeing less applicants for openings,and the retention of good employees.Future adjustments are not expected to be as substantial as this year,pursuant in part,to the new Compensation Policy.Town Administrator Widmer confirmed that funding for this payroll plan is from fund balance.Trustee Barker noted that the Board anticipated the new payroll plan when a new Compensation Policy was made a Town Board goal—payroll has been too subjective in the past,and this plan gives justification for all salaries. Due to the changes anticipated in the pay structure,a smaller merit pool is proposed for the 2001 payroll.The Team is requesting 1.5%of the 2001 payroll be awarded for superior performance during 2000.A merit cap is not being included,as the Dept.Head has the responsibility of budget conformance.Mayor ProTem Doylen stated that perhaps merit should be a one-time award and not added to the base.Staff explained that an employee could never progress up the grade system with this proposal. With the Pay for Performance System currently in place,only the highest performers will receive a high merit. Trustee Newsom commended the Team for their work--a good job,and fair for all.Town Administrator Widmer complimented Assistant Town Administrator Repola for his leadership role on the Team.Staff added that mid-year changes werê impossible as the plan evolved significantly. Mayor Baudek stated that every department should use every merit dollar when justified;if not justified,funds should not be spent. Audience comments were heard from Alan Aulabaugh,who questioned how many employees were covered on the Pay Plan.Staff responded 100 fulltime,103 fulltime in the 2001 budget and 35+seasonal positions. There are also 12 permanent part-time employees.It was moved and seconded (Newsom/Gillette)the 2001 Pay Plan,Compensation Policy, and Merit Component be approved,and it passed unanimously. Board of Trustees —November 28,2000 -Page 3 3.TOWN ADMINISTRATOR’S REPORT. A.Administrator Widmer reported that EPURA is hosting an Interactive Display in the Old Church Shops to receive comments on the extension of the Riverwalk westward.This meeting is from 7:00 a.m.— 3:00 p.m.,and the community is invited to attend and share their ideas. The Town Board was also encouraged to attend.A second session is scheduled Tuesday,12/5 from Noon to 7:00 p.m.in the same location. B.At the Mayors request,when Town Board meetings are brief, informational presentations from various departments will be scheduled. AMRIOMR PRESENTATION -METER SPECIALiSTS GARY O’CONNOR &PHIL BADALI.Light &Power Director Matzke introduced Meter Specialists O’Connor and Badali who presented a PowerPoint Program on the newly-implemented Automatic Meter Reading Program that started 3 years ago as a Pilot Program. Where the AMR meters have been installed,the reading time has been drastically reduced for electric and water meters.For comparison,the new Route 27 (which has combined 5 meter books)has been reduced from over 25 hours to 5.Benefits of this program include: •Consistent billing periods •Weather is less problematic •Access problems are mitigated •Staff size stability •Tamper detection •Customer privacy Approximately 2600 electric meters with RF (radio frequency)modules have been installed to date.500 power line carrier meters that read electric are installed,and approximately 600 water meters with RF modules have been installed. A question and answer period followed.In 2001,AMR meter installation will begin inside Town limits,and staff anticipates it will take 3 men working for 3 weeks to set over 900 meters.Customer response has been very favorable,particularly with the retired citizens.They are very knowledgeable,interested and like it.Trustee Jeffrey commented that this project didn’t happen overnight —it has been implemented pursuant to the dedication and commitment of both O’Connor and Badali.Both men were commended.Director Matzke was also thanked for his support. Mayor Baudek noted that the Town Board meeting December 26,2000 has been cancelled,and he adjourned the meeting at 7:58 p.m. tZL gaM Baudek,Mayor Vickie O’Connor,Town Clerk