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HomeMy WebLinkAboutMINUTES Administrative Committee 1994-11-17BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Administrative Committee November 17,1994 Committee of the Whole:Mayor H.B.Dannels,Chairman Board of Trustees Attending:Mayor Dannels,Trustees Dekker,Doylen, Gillette,Marshall,Miller and Pauley Also Attending:Town Administrator Klaphake,Assistant Administrator Widmer Absent:None Chairman Dannels called the meeting to order at 9:00 a.m. REVIEW PROPOSED 1995 ENTERPRISE FUND BUDGETS Assistant Administrator Widmer reviewed the revenues and expenses of the Light &Power and Water Funds,which constitute 50%of the total Town budget,and summarized the categories in each fund. Light and Power Fund includes a Phase I Master Plan for $25,000 and an additional $25,000 to purchase land for a substation,and an Energy Efficiency category of $11,000 for energy audits,thermal storage,etc.Administrator Kiaphake reported that rebuilds have been deferred due to the personnel demand for new hook—ups.The Water Fund budget includes a programmable steady rate increase over five years. GENERAL FUND CASH FLOW Administrator Kiaphake distributed a revised General Fund Cash Flow chart showing salary adjustments from 4½%to 3½%and reclassification of a Park’s worker from full—time to seasonal. TABOR COMPLIANCE REVIEW Administrator Kiaphake distributed worksheets showing the 1995 property tax mill levy compliance and growth calculations to comply with the TABOR Amendment.The calculations involve both the Town and Urban Renewal which result in projected excess tabor revenue of $228,717 for 1994 and $274,709 for 1995,based on 7%sales tax growth.These monies will be transferred to the capital projects funds. Administrator Kiaphake explained the advertising program’s success appears in conversion,not dollars allocated.Graphs presented show that packet requests and phone inquiries have doubled in the past ten years.Fulfillment packets are based on unit price and contingency funds supplemented the advertising budget.Citizen participation at past Town Board meetings suggested that perhaps businesses outside town limits benefit from advertising monies but were not paying their fair share of the costs as no local sales tax is collected and business licenses are not required.In an effort to attain equalization,the Chamber board and A/C Book Committee proposed to fund postage costs for mailing fulfillment packets contingent upon the funds offset by this proposal be applied to the direct advertising portion of the Town’s advertising budget. Administrator Kiaphake reviewed two letters received from CACEP; one dated October 13,1993 requesting $12,500 and one dated August 29,1994 increasing this request to $20,000.Trustee Pauley and Kiaphake met with representatives of CACEP and recommended a $17,000 budget,$13,000 used for base operations,which represents a 4½%increase,and $4,000 used for a regifting program. RECORD OF PROCEEDINGS Administrative uemmittee,November ‘-1994 - PUBLIC COMMENT Frank Hix,Director/Director,Friends of the Estes Park Historical Museum:The Friends of the Museum is a joint public/private venture,has a fund raising program,approves items submitted by the Museum Director,and is in support of the budget allocation for the Museum.Administrator Klaphake added that the contributions from this group are exempt from TABOR. Sally Anderson/Vice President,Cultural Arts Council:Explained that a fund raising effort to help decrease the town involvement proved to be a conflict with CACEP members. Paul Saunders/Advisory Board of CACEP:CACEP has increased several programs and with this growth,the regifting program will become stronger.However,operational monies are needed to implement these programs.This is a benefit to the town’s image,education, and tourist growth worldwide. Jeff Barker/Accommodation Association,Chamber,A/C Book Committee, Accommodation Owner:A qualified advertising program exists which has not met diminishing returns.The program is a benefit to all citizens of the Estes Valley and continual financial backing is necessary for growth.Verified that the A/C Book Committee will make a contribution for postage of fulfillment packages. RECOMMENDATION OF PROPOSED 1995 BUDGET Fire Station:Trustee Miller requested the new fire station become the top priority with funding provided by transferring money allocated for affordable housing.Miller also requested affordable housing be put on hold pending the clarification of guidelines. After discussion,the Committee determined that both projects are important and should be pursued equally.An obligation exists for the purchase of land for the affordable housing project. Administrator Klaphake announced that until a court ruling regarding TABOR restrictions is received,the capital investment money for the fire station may be placed in escrow and general fund monies be used to construct the fire station. Senior Center:Trustee Marshall questioned the Town’s involvement in the Senior Center.Administrator Kiaphake explained the Town is not actively involved in the Center.Since the control rests with the Center,the Town cannot provide insurance.No capital monies are budgeted to the Senior Center for 1995.Applications for grants will be pursued. CACEP:Trustee Pauley suggested the CACEP budget be set at $17,000,to include $13,000 for operating expenses and $4,000 for regifting.After discussion,it was a consensus that the mix should be $7,500 for operating expenses and $9,500 for the regifting program.CACEP should pursue other organizations to obtain funding for operating expenses.Trustee Pauley opposes the proposed operating/regifting mix. Advertising:Trustee Gillette suggested the 1995 advertising budget be increased by 4½%($22,295)to $517,740.The Town Board goal to reduce the advertising budget should not be abandoned,but it is imperative alternative funding be found before that goal is reached.TABOR will also affect the future of the advertising budget.Businesses have been approached and have contributed $732,000 to date.Trustee Miller suggested that in an effort to more efficiently approach the goal of eliminating the advertising budget,the budgets for advertising and Conference Center marketing should be combined as they appear to have the same purpose. Trustee Doylen explained the functions of advertising and marketing of the Conference Center are different.Trustee Dekker suggested 0 0 RECORD OF PROCEEDINGS Administrative Committee,November 17,1994 -Page 3 the increase in the advertising budget should be 2½%to 3%. Administrator Kiaphake explained the advertising committee would be responsible for appropriating the budget.Trustee Miller is opposed to the increase. PaCK:Trustee Marshall recommended increasing the PaCK budget by $5,000,citing their involvement in the community and youth activity.Trustee Pauley proposed the Town should receive a breakdown of fund expenditures for this $5,000.Administrator Kiaphake reported that clarification of fund expenditures will be obtained through Public Safety Committee. The Committee recommends the 1995 budget to the Town Board with the following changes: 1.CACEP:$17,000 budget,$7,500 for operating expenses and $9,500 for the regifting program. 2.Advertising:An increase of 4%%to $517,740,reducing the General Fund balance by that amount. 3.PaCK:An additional $5,000 be added to the budget with the condition that a breakdown of funds be provided for this $5,000.General Fund balance will be reduced by $5,000. There being no further business,Chairman Dannels adjourned the meting at 10:40 a.m. Tina Kuehi,Deputy Town Clerk t—•.- NOV221994 riI W T;U.:ifS