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Home My WebLink AboutMINUTES Administrative Committee 1994-11-040 RECORD OF PROCEEDINGS Administrative Committee November 4,1993 Committee of the Whole:Mayor H.B.Dannels,Chairman Board of Trustees Attending:Mayor Dannels,Trustees Hix,Brown, Dekker,Doylen,and Habecker Also Attending:Town Administrator Kiaphake,Ass’t. Administrator Widmer,Department Heads Kilsdonk,Matzke,O’Connor, Scott,Stamey and Vavra Absent:Trustee Gillette Chairman Dannels called the meeting to order at 2:03 P.M. 1994 BUDGET UPDATE -REVIEW CHANGES. Ass’t.Administrator Widmer reviewed changes in the proposed 1994 Budget as follows: 1.General Fund Revenues: A.Based upon updated valuations,property tax revenue increased $5,455 changing the total to $155,455. The mill levy remains the same at 3.079 mills. 2.General Fund Expenses: A.Community Services 1.Arts Support (CACEP)has been increased to their requested amount of $12,500. 2.Larimer County Human Development has been increased to their requested amount of $10,000. 3.P.a.C.K.funding has been increased to their requested amount of $5,000. Staff noted that funding levels established for 1994 do not guarantee availability of continued funding for future years——line items do not become entitlements. 2.As a result of changes in the reclassification of the Conference Coordinator and other line item changes,the Conference Center Transfer has been decreased by $11,090 for a total of $433,985. 3.The Museum Transfer has been decreased by $10,000 and the personnel changed to one full—time Director and three part-time positions.The Friends of the Museum have increased their support level by $10,000 to maintain the Museum budget at approximately the same level as previously proposed. Two meetings of the Town/EPURA Joint Budget Committee have been held.As a result of these meetings,the following capital projects are scheduled in 1994 (not in order of priority): i.stanley Historic District Road Completion $50,000 2.Riverwalk (north side of river from The Wheel to the Mall)179,000 BRADFORD PUBIISHINGCO.RECORD OF PROCEEDINGS Administrative Committee -November 4,1993 -Page 2 3.Stanley Historic District Open Space 100,000 4.Lake Estes Hike/Bike Trail,Phase I (Joint project with EVRPD and Larimer County)150,000 Total $479,000 Funding sources for the above—described capital projects are as follows: EPURA Total Revenues $991,000 Minus Administration,Transfer, Prepayment -622,000 Plus Reserve Addition 25,000 Project Dollars Available from EPURA $394,000 Town General Fund Unexpended Funds 35,000 Town Reduction in General Fund Water Hydrant Payment 50,000 Total $479,000 The reduction in the water hydrant payment will be held until the third quarter of 1994 and will be made subject to Water Department impact,as analyzed by the Financial Plan. EPURA will manage Projects 1,2 and 3,with the Town managing Project 4.The Joint Budget Committee will reconvene to reprioritize if completion of any of the above projects become infeasible in 1994. Irene Clark,President/League of Women Voters,addressed the Committee requesting funding for Phase III of the Comprehensive Plan be allocated in the 1994 Budget.“Almost $200,000 has been spent on development of a Comprehensive Plan so far.The $90,000 needed to finish the plan should be a priority.”Ass’t.Widmer commented that the lack of 1994 funding is not a matter of priority.Phase II may not be completed until the first half of 1994 and the $90,000 project cost was not based on a scope of services.The commitment to complete the project is evident; however,it is more realistic to plan funding for Phase III in the 1995 Budget. 1994 BUDGET -REVIEW FUNDS. Finance Officer Vavra presented various graphs and reviewed the Executive Summary for the 1994 Budget as follows: General Fund Special Revenue Funds (Museum,Conference Center,conservation Trust and Special Events) Internal Service Funds (Catastrophic Loss,Self—Funding Medical Insurance,Fleet Maintenance) Trust Funds (Fire and Police Pensions). Miscellaneous.Sales tax revenue is budgeted at a 6%growth over 1993 projections;the Light and Power Transfer will increase for 1994 in accordance with the adopted formula;and a V.A.L.E.Grant is expected to fund the Victims Assistance Coordinator position in the Police Department.The Assistant Municipal Judge has requested RECORD OF PROCEEDINGS Administrative Committee -November 4,j93 -Page 3 an increase in compensation from $800/year to $1,000/year.In 1994,the Special Projects Department will be combined with Community Development.The 1994 Budget does not contain funding for any additional personnel. Questioned whether the Town would notice an impact in the near future due to the Tourism Tax being defeated in the recent election,staff reported that the excepted theory is that if advertising would cease,it could take 2—3 years before the adverse effect would be perceived. With regard to the decrease in public transportation funding,staff advised that this fund was decreased as the Transportation Advisory Sub-Committee has recommended the Town not participate in a joint venture with Avon to purchase two buses. The Committee commended both Ass’t.Administrator Widmer and Finance Officer Vavra for their thorough budget review. TABOR COMPLIANCE -PRESENTATION BY STEVE JACKSON. Finance Officer Vavra reviewed the calculations to determine compliance with the property tax $5½%”rule and local growth calculations. Steve Jackson,CPA reviewed the calculations used to verify whether the Town is in compliance with TABOR.In summary,the Town was found to be in compliance. BUSINESS LICENSE -PROPOSED ADDITION OF HOME OCCUPATION CATEGORY. Clerk O’Connor presented 4 basic amendments to the Business License Ordinance as follows,and requested they be approved: 1.Add Asphalt and Fire System Installation to the Building Contractor definition. 2.Amend Section 5.20.050 to allow licenses to be transferrable. 3.Amend Section 5.20.060 to require all new businesses to submit full payment with their application.Delete the January 20th half payment deadline (any business renewing their license may make a half payment at any time).The full payment deadline remains the same--June 30th. 4.Add a home occupation category.This type of business commonly falls into the “general”category and owe $200.00.The home occupation definition contained in the zoning regulations was used in the proposed ordinance amendment.Based upon the 1993 business license list,41 businesses would be affected.A fee of $100.00 is being proposed which could result in a loss of revenue of $4,100. Town Attorney White prepared and submitted the proposed ordinance amendment for Committee review. Public testimony was heard from Leslie Blair,representing day care providers,who reported she had letters from the Association of Families,Larimer County and the Women’s Center,all of which were requesting day care providers be exempt from the fee.Louis O’Riordan and Kelly Gideon concurred with the exemption request. Administrator Kiaphake reviewed the business license ordinance and how public meetings were held in 1990 in an effort to reach an 0 RECORD OF PROCEEDINGS Administrative Committee -November 4,1993 -Page 4 equitable fee.Square footage,number of employees,and gross income were discussed with the public,and an Ordinance was adopted that separated accommodations into three types;added a building contractor category;and all other businesses classified under “general.”Administrator Kiaphake stated the Clerk’s Office responds to all complaints,does an excellent job with licensing, and urged the Board to use extreme caution on any potential exemptions. There being no further testimony,the Committee recommends the ordinance,as presented,be favorably recommended to the Board of Trustees. Following conclusion of all agenda items,Chairman Dannels adjourned the meeting at 3:40 P.M. Vickie O’Connor,CMC,Town Clerk AFT ROVFD :,NOV 91993 jV’t,w4;’