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Home My WebLink AboutMINUTES Administrative Committee 1994-10-130 BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Administrative Committee October 13,1994 Committee of the Whole:Mayor H.B.Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Trustees Doylen, Gillette,Marshall,Miller and Pauley Also Attending:Town Administrator Klaphake,Clerk 0’Connor Absent:Mayor ProTein Dekker Trustee Gillette called the meeting to order at 8:10 A.M.pending Mayor Dannels’arrival. POLICY AGENDA 1994 -1996. The Board of Trustees held a formal goal—setting retreat on May 19, 1994.The Trustees and Town Administrator identified impending issues,reviewed the level of service and set future goals.From the information presented,the group prioritized the goals into a Policy Agenda 1994 —1996.Staff has been preparing an Action Plan for the implementation of the “A”priority goals,and these priorities as identified below: Goal 1A Begin a “Total Quality Management (TQM)”Program for Town Employees. Goal lB Establish a Mission and Value Statement for the Police Department. Goal 2 Establish financial policies explaining the Town’s budget and financial management objectives for revenues,operating budgets,and reserves. Goal 3 Continue the Town/EPURA Joint Budget Committee with emphasis on improving communications of EPURA projects to the public. Goal 4 Continue and expand the Park and Ride Program, improve quality,and identify a location for a fringe intercept parking lot. Update:As the final decision on this subsidy has not been determined,the proposed 1995 Budget does not contain funding for this subsidy. Goal 5 Define the affordable housing market and proceed with the Community Drive housing project. and Goal 15C Affordable Housing,Phase I. Goal 6A Support private recycling efforts. Goal 6B Establish environmental performance standards for new developments as part of Phase 3 of the Comprehensive Plan. and Goal 11B Implement Phase 3 of the Comprehensive Plan. Goal 7A Promote/expand Town/EVRPD intergovernmental activities with emphasis on communicating these activities to the public. RECORD OF PROCEEDINGS Administrative Committee -October 13,1994 -Page 2 Goal 7B Work with Larimer County to create an Intergovernmental Planning Agreement which ensures local review of development within the planning area and results in developments which are consistent with Town standards. Goal 8A Review the Museum Strategic Plan for consistency with the Town’s Strategic Plan. Goal SB Support CACEP activities and develop a plan for the Stanley Historic District Cultural Arts Facility. Goal 9A Support projects of the Estes Valley Land Trust that serve the Town’s mutual interests. Goal 9B Purchase land on East Riverside as available for parks/open space. Goal 10 Take a proactive approach on commercial annexations and a reactive approach on residential annexations. Goal 11A Initiate the strategic planning process for the Town. Goal 12 Over the long term,transition the Advertising Program from public funding to public/private funding. Goal 13 Clarify Special Events/Stanley Park Department mission and make appropriate adjustments in programs. The Committee received the final tabulation on the Special Event Decision Model: “A”Priority Christmas Parade Rooftop Rodeo Scottish Festival Wool Market “B”Priority Hunter-Jumper Show Rally N’the Rockies Art Walk/Jazz Festival Arabian Horse Show Arabian Horse Show Valentine Weekend Folk Festival Surprise Sale Shriners Ride The Rockies/Courage Quarter Horse Show Classic October Gold Weekend “C”Priority Westernaires Scandinavian Festival Miniature Horse Show Teddy Bear Picnic Riverside Plaza Paint Horse Show Entertainment RV Rally Goal 14 Perform the second community survey. Major Capital Improvements Goal 15A Street Overlay Program. Goal 15B Elkhorn Avenue Rehabilitation. Goal 15D Fire Station. Goal l5F Police Department Remodel. Following discussion,the Committee recommends approval the Action 0 0 RECORD OF PROCEEDINGS Administrative Committee —October 13,1994 —Page 3 Plans for the 1994 -1996 Policy Agenda,as presented. 1995 ORGANIZATIONAL CHART. The Committee reviewed the proposed Organizational Chart for 1995 which contains four amendments: 1.Personnel administration responsibilities will be formally managed by the Assistant Town Administrator. 2.Traffic Engineer responsibilities will be deleted from the Police Chief and added to the Public Works Director. 3.The Special Events Committee will be discontinued and staff will present their monthly agenda items and reports to the Community Development Committee.(Staff confirmed that this change does not diminish Special Events in any way.) The Committee recommends approval of the 1995 Organizational Chart, which will become effective January 1,1995. 1995 COMMITTEE MEETING SCHEDULE. Staff presented a proposed Committee Meeting Schedule for 1995 which includes a Summer (June through September)schedule.The Special Events Committee would be deleted and staff would report to the Community Development Committee,as does the Museum. Administrative Committee meetings would become Town Board Study Sessions.The Committee recommends approval of the 1995 Committee Meeting Schedule,as presented. REPORTS. Administrator Klapliake reported that he is reviewing the Community Breakfast invitation approach.The Clerk’s Office processes approximately 40 invitations and response is less than desired. The Committee suggested:(1)staff substitute Town letterhead with less formal stationery;(2)each Trustee be given a few names of those being invited and each will personally extend the invitation to the citizen;and (3)the invitation include the spouse.The suggestions will be taken into consideration. There being no further business,Chairman Dannels adjourned the meeting at 9:00 A.M. ‘‘;(Jz Vickie O’Connor,CMC,Town Clerk . OCT25 1994 3 ETS [3k)