HomeMy WebLinkAboutMINUTES Administrative Committee 1993-04-26(
RECORD OF PROCEEDINGS
Administrative Committee
April 26,1993
Committee of the Whole:Mayor H.B.Dannels,Chairman
Board of Trustees
Attending:Mayor ProTem Mix,Board of Trustees
Also Attending:Town Administrator Kiaphake,Ass’t.
Administrator Widmer,Town Attorney
White,Department Heads Linnane,
O’Connor,Scott,Stamey,Swain and
Vavra
Absent:Mayor Dannels
Mayor ProTein Hix called the meeting to order at 10:00 A.M.
STANLEY PARK EMINENT DOMAIN PROCEEDING -REQUEST AUTHORIZATION TO
INITIATE PROCEDURE TO CLEAR TITLE.
Stanley Park was obtained in three separate parcels:F.0.
Stanley/54 acres±,Estes Park Development Co./17 acres±,and the
Manfords/7.5 acres±.The purpose of the eminent domain proceedings
is to eliminate a reversionary clause on Stanley Park which relates
to future development.In a memorandum dated March 8,1993,Town
Attorney White advised that legal fees for eminent domain action
will not exceed $15,000 unless there are extenuating circumstances.
The appraisal,including consultation with a real estate/future
interest attorney,will be approximately $3-4,000;publication and
court costs will be approximately $1,000.
Town Attorney White reported that Francis E.Stanley has offered to
assist the Town in removing the deed restriction by contacting
heirs of the F.0.Stanley parcel.Susan Davis,Director of the
Stanley Museum in Kingfield,Maine has also offered her assistance.
Reimbursement for both parties would be any out—of—pocket expenses.
Research has not been initiated with regard to the other two
parcels.
Due to lower than projected expenses,the Special Events Fund ended
1992 with $21,033 more than estimated.This fund balance could be
appropriated,by resolution,for this project.The Committee
recommends:(1)staff proceed with eminent domain proceedings,(2)
out-of-pocket expenses be reimbursed for Francis F.Stanley and
Susan Davis,(3)approval of the funding from the 1992 fund balance
as identified above.
PERSONNEL POLICY MANUAL REVISIONS -REVIEW.
Ass’t.Administrator Widmer reviewed the Personnel Manual revisions
which address ADA Requirements and the Family Medical Leave Act.
Additionally,housekeeping changes,inclusion of recent additions
approved by the Town Board,and a new section addressing harassment
were reviewed.Town Attorney White prepared the new section on
harassment and Administrator Kiaphake will discuss this matter with
all employees.The Committee recommends approval of all
additions/revisions made to the Personnel Policy Manual as
submitted.
ELECTRIC AND BARBED WIRE FENCES ORDINANCE -DISCUSSION.
During the March 23,1993 Town Board meeting,this ordinance was
discussed and tabled pending additional discussion and/or revision.
The Committee discussed potential exceptions to such fencing which
could be addressed by the Board of Adjustment,annexation (rural
setting to urban setting),possibility of a new zoning designation
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Administrative Committee -April 26,1993 -Page 2
for areas more rural in nature,and allowing such fences where
livestock is currently allowed——to include a grandfather clause.
Lee Hartland originally requested such an ordinance be adopted and
he urged the Committee to recommend approval of same.The
recommendation of the Committee (not unanimous)was to direct
Attorney White to redraft the ordinance to include an exception for
livestock purposes,grandfather clause,plus a 5—year transition
period for all existing electric and barbed wire fences.The
amended ordinance will be submitted directly to the Town Board.
INVESTMENT POLICY -ADOPTION.
Staff submitted a suggested Investment Policy for the Town.The
policy has been reviewed by Administrator Kiaphake,Finance Officer
Vavra,and Steve Jackson/CPA.An integral part of the Policy is
the safety of funds section which states in part:“...no more
than 15%of the Town’s total investments shall be committed to any
one investment pool or institution...”Currently,the Town’s
invested funds total $8.5 Million.Adoption would be in keeping
with the Board’s Policy Agenda for 1993.The Committee commended
Finance Officer Vavra for all investments made thus far,and
recommends adoption of the Investment Policy as submitted.
POLICY AGENDA -1993 QUARTERLY PROGRESS REPORT.
Ass’t.Administrator Widmer presented and reviewed the quarterly
progress report for the Board’s 1993 Goals (18).Following review,
Trustee Habecker noted how nine of the goals have been influenced
by the passage of Amendment 1.The Committee acknowledged receipt
of the report.
CIRSA REPORT.
Annual Loss Review.Finance Officer Vavra reported that the Town
incurred claims of approximately $3,500 in 1992.Based upon
CIRSA’s review,the Town received an audit score of 90.Four areas
for improvement were identified:incident response program,
chlorine safety,seasonal employee training and electric
distribution lines.When these four issues have been addressed,
the Town should receive a 100%compliance audit score.The
Committee expressed their pleasure in the decline of losses over
the past three years.
Special Event Liability.The Committee received an article from
the CIRSA Newsletter which urged all municipalities to use extreme
caution in permitting private parties or organizations to use
municipal facilities without adequate insurance coverage.
Changes in Property/Casualty Coverages.Three significant changes
went into effect January 1,1993 pertaining to P/C and Liability
coverages for all CIRSA members:$5 Million limits for Errors &
Omissions coverages;liability limits increased from $400,000 to
$600,000/occurrence;and medical pay limits reduced to
$5,000/person and $50,000/occurrence.The Committee commended
Officer Vavra for ensuring all Town policies are updated and in
conformance with CIRSA.
Following completion of all agenda items,it was moved and seconded
(Aidrich/Habecker)the Committee enter Executive Session to discuss
contract negotiations and personnel matters,and it passed
unanimously.
Whereupon MyrroTem Hix adjourned the meeting to Executive
feiorr at 10.c.-50 A M
APR 27 93
Vickie O’Connor,CMC,Town Clerk
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