HomeMy WebLinkAboutMINUTES Administrative Committee 1993-01-25RECORD OF PROCEEDINGS
Administrative Committee
January 25,1993
Committee of the Whole:Mayor H.B.Dannels,Chairman
Board of Trustees
Attending:Mayor Dannels,All Trustees
Also Attending:Town Administrator Klaphake,Asset.
Administrator Widmer,Town Attorney
White,Department Heads Linnane,
O’Connor,Scott,Stamey,Swain,and
Vavra
Absent:None
Chairman Dannels called the meeting to order at 10:00 A.M.
CARRY-OVER RESOLUTION -APPROVAL.
Finance Officer Vavra requested approval of a resolution
reappropriating 1992 encumbered funds to the 1993 Budget,as
follows:
Fund Encumbrance Revised 1993 Budget
General Fund $51,155 $6,465,792
Museum 300 161,637
Light &Power 72,303 6,286,883
Water 417,750 1,873,478
The Committee recommends approval of the resolution.
FIRE PENSION STUDY ACTUARIAL STUDY -APPROVAL TO CONDUCT ACTUARIAL
STUDY.
The Fire Pension Board has recommended the Town conduct an
actuarial study every two/three years to determine if sufficient
funds are available to pay retirement benefits to present volunteer
fire fighters as well as those currently receiving benefits.The
most recent study was performed in 1991 by William M.Mercer,Inc.
The 1993 Budget contains $3,000 for a new study,and William M.
Mercer has submitted a proposal not-to-exceed $2,600.The
Committee recommends approval of the proposal submitted by William
N.Mercer,not—to—exceed $2,600.
ELECTRIC/BARBED-WIRE FENCES -REQUEST TO ADOPT ORDINANCE
PROHIBITING SAME.
Lee Hartland has requested the Town prohibit electric,barbed-wire
and razor wire fences.In Mr.Hartland’s opinion,such fences have
no place in any heavily populated area due to the possibility of
injuring humans and animals.In discussions with EVIA and others,
Mr.Hartland received a consensus that the aforementioned fences
should be prohibited.Administrator Klaphake reported that Mr.
Hartland’s concerns were conveyed to the Planning Commission and
they have stated that such a regulation is not within the
Commission’s jurisdiction.Following discussion,the Committee
recommends the Town Attorney be authorized to prepare such an
ordinance prohibiting the use of electric and barbed—wire fences,
with research into appropriate exceptions.The Committee expressed
their appreciation to Mr.Hartland in bringing this item to their
attention.
RECORD OF PROCEEDINGS
Administrative Committee -January 25,1993 -Page 2
POLICY AGENDA 1993 -QUARTERLY PROGRESS REPORT.
Ass’t.Administrator Widmer presented a progress report for the
Town Board’s fifteen (15)goals established for 1993:
Goal #Activity %Complete
1 Maximize use of Conference Center 75
2 &10 Complete Comprehensive Plan &Overhaul
Zoning Ordinance 25
3 Maintain strong financial position 50
4 Plan/promote additional Special Events 25
5 &B Encourage development of winter
activities &assist shoulder season
development 25
6 Update the Capital Improvement Plan 0
7 Update the Stanley Park Master Plan 25
9 Determine options for affordable housing 25
11 Complete Windy Gap Sale 75
12 &14 Develop Park &Ride System and maximize
downtown parking 25
13 Encourage strong Cultural Arts Program 100
15 Complete centralized mail delivery 25
Lee Hartland commented that lie provides housing for his employees
at Miles Cottages during the summer season and off—season housing
is provided from mid-September to mid-May--affordable housing is
impacted on a seasonal basis.Town Attorney White reported that
one more payment is due from the Superior Metropolitan Water
District on the Windy Gap sale.The payment is due March 1 and all
indications are that this payment will be made (the debt service
remains due and payable following the March 1st payment).The
Conservancy District is involved in the Carter Lake Project which
will deliver water to Broomfield.A 75-mile extension to Fort
Morgan is also included in this project.The Superior District is
involved in this pipeline;however,Attorney White does not
anticipate that Superior will return the Windy Gap water.
Upon conclusion of the presentation,Chairman Dannels suggested the
following items be recommended for discussion based upon Town
efficiencies and realignment of services:
Consolidation of EPURA with the Town:staff to prepare a plan
to consolidate functions and powers of EPURA with the Town
Board to be implemented in 1995.EPURA would complete those
projects under consideration in 1993 and 1994.
Consolidation of the EVRPD with the Town:staff to prepare a
plan to consolidate the functions and powers of the Recreation
District.
Merging the Estes Park and Upper Thompson Sanitation
Districts:staff to prepare a plan to merge both sanitation
districts.
Chairman Dannels requested staff submit all three plans by August
15,1993.Following discussion and consensus,the Committee
recommends all three items as identified above,be included in the
1993 Goals.Trustee Habecker stated that the consolidation plans
are an attempt to improve efficiencies,and are not being
considered due to bad performance.Trustee Habecker also suggested
the Town review its services and functions as they relate to
potential cost—savings,and becoming more cognizant of helping
children.
REPORTS.
Staff presented seven graphs depicting sales tax statistics.
C C
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Administrative Committee -January 25,1993 —Page 3
Information on growth,generation of the growth,comparison of the
growth among Colorado resorts,and sales tax increases by month,
year,as well as average percentage increases were discussed.The
Committee commended Ass’t.Administrator Widmer for the information
presented.
Clerk O’Connor reported that the District Court has remanded the
Kinnie Go-Cart matter to the Board and that a Special Town Board
Meeting has been scheduled Monday,March 15,1993,at 2:00 P.M.for
this purpose.
Following completion of all agenda items,it was moved and seconded
(Hix/Aldrich)the Committee enter Executive Session to discuss a
Town Attorney Work Product,and it passed unanimously.
There being no further business,Chairman Dannels adjourned the
meeting to Executive Session at 11:20 A.M.
‘C-A.(L-’
Vickie O’Connor,CMC,Town Clerk
JAN26