HomeMy WebLinkAboutMINUTES Administrative Committee 1992-12-07RECORD OF PROCEEDINGS
ADMINISTRATIVE COMMITTEE
December 7,1992
Committee of the Whole:Mayor H.B.Dannels,Chairman
Board of Trustees
Attending:Mayor Dannels,All Trustees
Also Attending:Town Administrator Kiaphake,Ass’t.
Administrator Widmer,Finance
Officer Vavra,Department Heads
Joseph,Linnane,Matzke,O’Connor,
Scott,Stamey,Swain,Town Attorney
White,Steve Jackson,CPA
Absent:None
Chairman Dannels called the meeting to order at 10:01 A.M.
AMENDMENT NO.1 -ASSUMPTIONS/INTERPRETATIONS.
Town Attorney White offered a clarification on Amendment #1--the
Taxpayer’s Bill of Rights amendment and effects therefrom.Any
attempt to raise revenues must be voted upon by the electorate and
limits the amount of revenue from all sources through an index.
Excess revenues (eg:sales tax)must be refunded to Town residents
in a “reasonable fashion.”Governor Romer has submitted five (5)
interrogatories to the Colorado Supreme Court and the questions may
not be answered until March/April,1993;only three questions apply
to the Town.Attorney White explained the most important
assumptions/interpretations that formed the basis of the following
staff recommendations for compliance:
1.The earliest an election can occur is November,1993 and
every November thereafter,plus standard elections held
in April of every even—numbered year.
2.The growth allowance for 1993 will be calculated as
follows:3.3%for CPI plus 2.7%local growth for 1993
(6.0%)and 3.3%CPI plus zero for 1994 and beyond.
3.A Modified Accrual Basis in lieu of Cash Basis Accounting
will be utilized by the Town.
4.All future lease purchases will be capitalized;existing
lease purchases will now be part of the spending base.
5.The emergency reserve figure will be established at 3%in
1992 and will be funded in the Catastrophic Loss Fund.
6.The Light and Power and Water Funds will not be
considered as “enterprise funds”as defined in the
Amendment.
7.Portions of unreserved Fund Balances will be reserved for
future expenditures.
8.EPUPA will be considered a separate entity and may be
subject to Amendment 1.
Projects such as the Marys Lake Plant being financed through the
Water Authority and Power Resources (bonds),the Golf Course
Certificates of Participation and Fire Truck Lease are examples of
multi—year debt and in the future,such projects must now be
submitted to the electorate for their approval.
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Administrative Committee -December 7,1992 -Page 2
AMENDMENT NO.1 -REVENUE/SPENDING LIMITS.
Steve Jackson,the Town’s Independent Auditor,presented a model of
planning effects for Amendment 1 and the impact of the spending
limitation.Six (6)various versions were reviewed which listed
the options of funds to be included,use of reserves,transfers
from utilities,required refund dollar amounts and refund years.
Mayor Dannels declared a 30—minute recess at 12:05 Noon.The
meeting was reconvened at 12:46 P.M.
Consensus of the Committee was in favor of Option 3:all funds
included and planned reserves.
Finance Officer Vavra reported that a Resolution establishing four
(4)reserve funds totaling $l.905 Million in the 1992 Budget must
be approved by the Board prior to December 30,1992,therefore,
said Resolution will be presented during the Trustee meeting
December 8th.Attorney White cautioned the Committee the reserve
plan as presented in Option 3 is subject to court interpretation
and possible modification.
1993 BUDGET -PROPOSED AMENDMENTS TO BALANCE THE BUDGET.
Staff presented a “budget cut menu”reflecting the total dollar
amount,staff recommendations based upon basic services,community
services,or extra services,the resulting budget cut amount,and
notes further defining the process.Testimony was given by:Tom
Hall (favor of advertising),Carol Gillespie (Larimer County Human
Services requesting $12,000 in lieu of $8,400 as budgeted);Judy
Hughes (Arts Center Director requesting approximately $2,000 from
the Advertising Budget);and Jody Smee (CACEP,confirming submittal
of a unified request for funding);Frank Hix (Museum Advisory Board
commenting that the Museum priority should be landscaping and sign,
followed by the roof);Bill Thomas (representing the Chamber of
Commerce,urging support for advertising and special events);and
Charlotte Lloyd (CACEP support).Consensus of the Committee was:
1.Re-institute the full amount requested for Advertising -
$524,871 —proposed cut =$85,600.
2.Delete funding in the amount of $2,500 for PaCK.
Ass’t.Administrator Widmer reviewed potential budget cuts for the
Light and Power and Water Funds while staff was dismissed to
resolve the funding deficit for advertising and PacK.
Administrator Kiaphake offered the following 1993 Budget solutions:
Additions:
Advertising $85,600
PaCK 2,500
New/Existing Special Events 6,850
Conference/Trolley Contributions 8,000
Total $102,950
Deletions:
Street Sweeper —Lease purchase,net
effect to 1992 Budget is an increased
expenditure of $96,000.A portion of
the 1992 Reserves will be separately
reserved in 1993 for this purchase $96,000
Town Board travel reduced additional 25%..4,200
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RECORD OF PROCEEDINGS
Administrative Committee -December 7,1992 -Page 3
Eliminate Board Room Microphones 2,750
Total $102,950
The Committee recommends the additions and deletions for the 1993
Budget as presented be approved.
1993 SALARY PROPOSAL.
The Committee reviewed a memorandum from Ass’t.Administrator
Widmer who reported the 1993 Pay Plan Advisory Committee (Linda
Hinze,Richard Matzke,Randy Repola,Dan Speedlin,Steve Stamey and
Rich Widmer)has recommended the following:a 4.5%market
adjustment for Grade 13 and below,and 3.5%for Grades 14 and
above;merit increases will be suspended until January,1994;and
the Achievement Awards Policy will remain in effect.In addition,
the Advisory Committee is proposing the following:(1)one
additional “floating”holiday.The floating holiday may,with the
supervisor’s approval,be taken at any time during the year and
cannot be carried over into another year.The addition results in
a total of ten (10)holidays/year;and (2)the current annual leave
earned for years 11 through 15 is 10 hours,the Committee is
recommending 10 hours be earned beginning with 8 years of service.
The Committee recommends approval of the 1993 Pay Plan as
presented.
Trustee Habecker questioned whether increased health insurance
costs should be included in the benefit/pay package.Administrator
Kiaphake confirmed staff has been researching innovative methods of
such a plan which could be implemented in 1994.
There being no further business,Chairman Dannels adjourned the
meeting at 3:20 P.M.
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Vickie O’Connor,CMC Town Clerk
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DEC 8
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