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HomeMy WebLinkAboutMINUTES Administrative Committee 1992-04-27BRADFORD PUBLISHINGCD.RECORD OF PROCEEDINGS V’Administrative Committee January 27,1992 Committee of the Whole:Mayor Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Trustees Barker, Dickinson,Garrett,Habecker and Hix Also Attending:Town Administrator Kiaphake,Ass’t. Administrator Widmer,Finance Officer Vavra,Clerk O’Connor Absent:Trustee Aldrich Chairman Dannels called the Committee meeting to order at 2:10 P.M. WORKER’S COMPENSATION -DESIGNATION OF MEDICAL PROVIDER. The Worker’s Compensation Law allows the Town,as an employer,to choose the treating physician(s)for its employees’work—related injuries and illnesses.Andrew Wills/Estes Park Medical Center, reported that Poudre Valley Hospital is currently providing this service to approximately 200 firms in Fort Collins,and at the Town’s request,he submitted a proposal designating the Estes Park Medical Center as the Town’s medical provider for Worker’s Compensation services.The Medical Center will provide:priority treatment for all work-related injuries,a highly-qualified physician will be on-duty at all times,a communication system including telephone and written follow—up summaries to report on the employee’s health status,a case management system that will follow each injury to ensure case closure,and prompt billing.An injured employee would be treated in the emergency room by the physician on—call and then proceed through a nurse coordinator if follow—up visits are necessary.Various local physicians may have a conflict with this policy as their clients would be required to seek services from the Medical Center.There is no cost to the Town,and a potential for savings on the Town’s insurance premiums may be realized as the Town receives a rebate from Worker’s Compensation based upon the number of claims filed.The Committee recommends the Estes Park Medical Center be designated as the Town’s medical provider for Worker’s Compensation services. LIFE INSURANCE -REVIEW OF BIDS. As recommended by the Committee November 25,1991,Finance Officer Vavra requested bids for life insurance at one times each employee’s annual salary with a $50,000 maximum.The bids included accidental death and dismemberment insurance.Following evaluation by staff,the Committee recommends acceptance of the bid in the amount of $.30/$1,000 of payroll for the total life insurance bid C includes accidental death and dismemberment)package submitted by Floyd Denton/Group America Insurance Co.Finance Officer Vavra reported that the rate has been guaranteed for two years. 1992 ORGANIZATIONAL CHART -REQUEST APPROVAL. Administrator Kiaphake presented a revised organizational chart reflecting changes in the Light and Power,Public Works and Museum Departments.The chart reflects a more efficient use of existing personnel.The Committee recommends approval of the 1992 Organizational Chart,as presented. Citing the success of the all-citizen members in the Planning Commission,Trustee Garrett requested staff investigate the use of citizen advisory groups,particularly with respect to the Community Development and Public Safety Committees.Administrator Kiaphake RECORD OF PROCEEDINGS Administrative Committee -January 27,1992 -Page 2 requested all Trustees advise the Administrator of their opinion on this subject. ADMINISTRATION COPY MACHINE LEASE PURCHASE AGREEMENT -REQUEST APPROVAL. Clerk O’Connor reported that $8,960 was included in the 1992 Budget for the purchase of a copy machine for the Administration Department.Xerox Corporation placed a demonstration unit in the office in December.Staff has determined that the lease—purchase option is in the best interest of the Town,as it includes a 48- month warranty with no maintenance fees and monthly lease payments of $185.00.The Town will own the machine outright in the 49th month.The Committee recommends approval of a lease—purchase agreement for a Xerox Model 5034 copy machine for the Administration Department. CARRY-FORWARD ENCUMBERED FUNDS FROM 1991 TO 1992 -REQUEST APPROVAL OF RESOLUTION. Administrator Kiaphake reported on the Town’s accounting system which incorporates a purchase order structure that encumbers the budget when commitments are made.Finance Officer Vavra presented a resolution proposing the 1992 Budget be amended to carry forward the following 1991 encumbered funds: Fund Encumbrance Revised 1992 Budget General Fund $15,499 $6,151,460 Conference Ctr.250 370,809 Light &Power 12,763 6,630,762 Water 1,255,350 3,347,991 The Community Development Department fund will be increased by $4,036 for excess Platte River Economic Development Funds that were not expended in the 1991 budget. The resolution to encumber funds for the next year’s budget will be presented annually.The Committee recommends approval of the Resolution as presented. There being no further business,Chairman Dannels adjourned the meeting at 2:54 P.M. ///_) Vickie O’Connor,CMC,Town Clerk APPROVED. JAN281992 J:-£;c I JF fltEES