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HomeMy WebLinkAboutMINUTES Administrative Committee 1991-11-25RECORD OF PROCEEDINGS /Administrative Committee November 25,1991 Committee of the Whole:Mayor Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Trustees Aldrich, Barker,Garrett,Habecker and lix Also Attending:Town Administrator Kiaphake,Ass’t. Administrator Widmer,Finance Officer Vavra,Town Attorney White,Clerk O’Connor Absent:Trustee Dickinson Chairman Dannels called the Committee meeting to order at 2:02 P.M. EMPLOYEE RETIREMENT FUND.POTENTIAL CONVERSION FROM PERA TO ICMA-RC -UPDATE. At its meeting September 30,1991,the Committee recommended staff provide the number of employees desiring conversion,rationale justifying the conversion,and an ICMA report specifically indicating the benefit gain for a sample employee.Finance Officer Vavra stated 83%of the employees are in favor of the conversion; a projection based on an employee at an entry level beginning employment at age 35,plus a report comparing both benefit plans were provided.The cost to perform a Town—wide actuarial study is $1,600,while a study performed on an individual employee basis is $2,100.Officer Vavra commented that should conversion to ICMA—RC prove advantageous,employees would vote;the conversion must pass by 65%,and approval must also be given by the Town Board.To assist employees and the Town on a potential conversion,the Committee recommends expending $2,100 to obtain an actuarial study based upon an individual employee basis. 1991 BUDGET SUPPLEMENT. The Committee reviewed a resolution supplementing the 1991 Water Fund budget from $4,440,463 to $5,640,463 relating to the Marys Lake Water Treatment Plant,and the 1991 General Fund budget from $6,414,620 to $6,771,620 relating to the new Fire Truck.Following discussion,the Committee recommends the resolution be favorably recommended for consideration during the December 10,1991 Town Board meeting. GAMBLING IN ESTES PARK -BRIEFING. Town Attorney White briefed the Committee and those in attendance on the legal requirements and ramifications of gambling within the State of Colorado,specifically the Central City area,Trinidad Group and Gateway Group.Estes Park has been included in the Gateway Group.Comments were heard from Tom Watts,Dale and Sylvia Vrabec,Philip Lewis,David Worthen,Gene Mitchell,Dick Barlow, Ned Linegar,Beverly Slager,Rick Mirecki,Mayor Dannels,and the Board of Trustees.A transcript is attached and made a part of these minutes by reference thereto.In conclusion,Mayor Dannels stated that a public hearing will be scheduled in the near future. Mayor Dannels declared a recess at 3:16 P.M. Mayor Dannels convened the meeting at 3:25 P.M. 1992 PROPOSED PAY PLAN AND BENEFIT ADJUSTMENTS. Pay Plan.In a memorandum dated November 19,1991,Ass’t. RECORD OF PROCEEDINGS Administrative Committee -November 25,1991 -Page 2 Administrator Widmer reported that the Pay Plan Advisory Committee (Rich Widmer,Dave Racine and Bill Linnane)has completed their research into the Town’s 1992 Pay Plan;the Committee’s recommendations are as follows: Market Adjustment 2.50% Merit Pool 1.50% Benefits and Specific Grade Adjustments 0.75% Total 4.75% Merit awards will continue to be based upon yearly evaluations completed on all employees,with any resulting merit increase to become effective with the pay period closest to July 1. Benefit Adjustments: Term Life Insurance.The Committee is recommending the Town provide term life insurance for all full—time permanent personnel in the amount of one times the annual salary,up to a maximum of $50,000.Out of 67 cities reporting data to CML,Estes Park was the only city not providing some type of life insurance coverage. Organ Transplant Rider.The Committee included a recommendation to add an organ transplant rider to its health insurance which would provide increased coverage for heart,heart/lung,liver and pancreas transplants.The relatively small premium will provide for up to $1,000,000 in coverage. In conclusion,the Pay Plan Committee stated that the aforestated recommendations will keep the pay grades and benefits competitive with the market,while placing emphasis on rewarding performance, all of which is consistent with the Town’s organizational values and good management practices. The Committee recommends the 1992 Pay Plan and Benefit Adjustments be approved,with the Pay Plan to become effective with the December 26,1991 payroll. OCCUPATION LICENSE ORDINANCE -DISCUSSION. Clerk O’Connor submitted a memorandum suggesting the Occupation License Ordinance be amended as follows: 1.All reference to “occupation”be amended to “business.” 2.Clarify that multiple businesses at separate physical locations be subject to the license fee. 3.Add a definition for “building contractor”,and that a $100.00/year fee be assessed for this definition. 4.Delete Paragraph A in Section 5.20.060 relating to an 18% interest assessment on delinquent accounts and replace with a payment plan whereby an owner may pay one—half of the business license fee on or before January 20th of each calendar year and the remaining one—half on or before June 3 0th. 5.Amend Paragraph B in Section 5.20.060 to delete proration and replace with a calendar year of October 31st. In addition,the Town will heighten license enforcement activities plus,any appropriate vendor which the Town government utilizes will be licensed.Staff confirmed that anyone doing business in Estes Park will be subject to the business license. 0 0 BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Administrative Committee -November 25,1991 -Page 3 The Committee recommends approval of the amendments,authorizing Town Attorney White to prepare an ordinance for Town Board consideration. MUNICIPAL ELECTION ORDINAMCE AMENDMENT. Town Attorney White advised that pursuant to legislative amendment to the Municipal Election Code,(1)votes for any write-in candidate will not be counted unless an Affidavit of Intent has been filed with the Town Clerk prior to twenty (20)days before the date of an election,and (2)municipalities are now authorized to cancel any special or regular election if the only matter before the voters is the election of persons to office and if,at the close of business on the 19th day before said election,there are not more candidates than offices to be filled at the election, including candidates filing Affidavits of Intent,the Town Clerk, if instructed by resolution,shall cancel the election,and by resolution,declare the candidates elected.Discussion followed, with the Committee recommending the municipal election ordinance amendment be approved. REPORTS. Trustee Garrett commented on the Impact Assistance Grant Application (Town contribution =$92,645,community contribution = $36,300)filed with the Department of Local Affairs for a new Chu1dren Center,reporting that the hearing panel held in Lamar, November 25th strongly recommended full funding. There being no further business,Chairman Dannels adjourned the meeting at 3:43 P.M. (I ()C—L--t/ Vickie O’Connor,CMC,Town Clerk 44/ I 1, N0V261991 E.1S B...)cit-TUSiES ‘%.fri.