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HomeMy WebLinkAboutMINUTES Administrative Committee 1991-04-22Th RECORD OF PROCEEDINGS /ADMINISTRATIVE COMMITTEE April 22,1991 Committee of the Whole:Mayor Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Trustees Aldrich, Barker,Garrett,Habecker and Hix Also Attending:Town Administrator Kiaphake,Ass’t. Administrator Widmer,Department Supervisors Linnane,Matzke,O’Connor, Scott,Stamey and Vavra Absent:Trustee Dickinson Chairman Dannels called the Committee meeting to order at 2:00 P.M. MUSEUM. Museum Director.Lynn Swain was introduced as the new Museum Director.Ms.Swain briefed the Committee on the current renovation project,which has been accomplished in part with 800 volunteer hours.Trustees were invited to attend a special opening May 24 (5-7 P.M.);the public opening will be held May 25.The American Association of Museums is conducting their annual conference in Denver,and a pre—conference tour of approximately 80 persons,will be held in Estes Park on May 19th.The Committee welcomed Ms.Swain. Governance.In a letter dated April 12,1991,Museum Board President Lennie Bemiss advised that the Board passed a resolution authorizing said Board to explore with the Town the possibility of the Museum becoming a Town Agency similar to other front—range museums.In preparation of the Long Range Plan,museum governance was examined and many questions,such as fiduciary responsibility, were raised.Frank Hix/Museum Board,reported that the Board is seeking confirmation of the Town’s relationship to the Museum’s volunteer personnel,financial contributions from private and public sources,and the specific organizational unit that should be the legal recipient of Museum grants and contracts.The Museum Board currently operates under a 501(c)(3)Corporation,and the Board is suggesting the name be changed to “Friends of the Estes Park Area Historical Museum (EPAHM)”with members,volunteers and fund-raising responsibilities.Mr.Hix briefly reviewed 5-year goals,and advised that a draft copy of the long-range plan is available for review.If recommended by the Committee,the conversion would require adoption of an ordinance,and the Mayor would appoint approximately five persons to serve on an advisory board.The inclusion of citizens residing outside Town Limits to serve on the advisory board was also discussed.The Committee recommends staff explore this request and report its findings at a future Administrative Committee meeting. 1991-92 GOALS -PROGRESS REPORT. Administrator Klaphake presented the list of 1991—1992 Town Board goals and the associated priority listing.Those items identified with the highest priority are actively being pursued;however, staff reported that those items found on the “C”priority list are not being ignored. 1992 CAPITAL IMPROVEMENTS PLAN. Staff presented a memorandum dated April 16,1991 which identified the multi—purpose arena at Stanley Park and entry signs on Highways 34 and 36 as being scheduled in 1992.These improvements were developed following a study session held February 25.Municipal BRADFORD PUBLISHINGCO.RECORD OF PROCEEDINGS Administrative Committee -April 22,1991 -Page 2 facilities,recreation,parking,housing,transportation,open space,roads,and EPURA projects were identified as “non scheduled.”Due to the vast conference center project and anticipated private sector activity (factory outlet stores and professional golf course),staff is proposing limiting 1992 capital improvements to the two aforestated items. With the shift of funds (approximately $800,000)for the conference center,staff is suggesting the use of bonds to complete the multi purpose arena.The project could be directed to the Estes Park Building Authority,thus authorizing the Authority to sell bonds and establish a lease/purchase agreement between the Building Authority and the Town.Following discussion,the Committee recommends implementation of the 1992 Capital Improvements Plan as follows: •Request the Building Authority to plan and implement a Stanley Park Multi-Purpose Arena Project. •Staff plan entry signage projects on Highways 34 and 36. •The non-scheduled projects identified in the memorandum dated April 16,1991 submitted by Administrator Klaphake be put on hold until after 1992. BOND PARK/LIBRARY BUILDING -DISCUSSION. Staff reported that a decision must be made on the future of the old library building in Bond Park as it relates to the Capital Improvements Plan——it is anticipated the Town may construct an ice skating rink and gazebo.This plan is not feasible until 1993-94; however,it is anticipated requests to use the vacated building will be submitted.Removal of the total or partial building, insurance and upkeep costs,structural integrity of the building, ice rink staging areas,potential use by special event participants,and historic significance were discussed.The Committee recommends (1)staff proceed with the planning of the ice skating rink and gazebo in Bond Park,(2)staff prepare two plans for the building -a)removing it entirely,and b)retaining a meaningful portion,and (3)allowing minimal public use for public purposes in the interim. RECYCLABLE MATERIALS -DISCUSSION. Assistant Town Administrator Widmer presented a video entitled “How the Waste Was Won”and also submitted a memorandum addressing recyclable materials.At the present time,the market for most recycled material is not adequate to make recycling cost—effective. However,our Town government can take a leadership role in the community,and help create a market,by requiring all purchasers to include consideration of recycled products.The Town is now using recycled paper for its stationery and community newsletter.The Committee recommends adopting a policy requiring all Town purchasers to consider the use of recycled products whenever they can be purchased at a 15%or lower premium (the percentage figure is to be used as a guideline).The Committee also suggested staff make an effort to reduce its paper volume. Staff reported that the landfill has recently added collection bins for paper,glass and aluminum/tin. DOWNTOWN ENTERTAINMENT AGREEMENT WITH ROBERT AIKEN -REQUEST APPROVAL. A draft Professional Services Agreement with Bob Aiken was reviewed by the Stanley Park Committee,and,due to time constraints, 4 RECORD OF PROCEEDINGS Administrative Committee -April 22,1991 -Page 3 Administrator Kiaphake presented the final agreement to the Administrative Committee for approval.Responsibility for entertainment has been removed from EPURA and given to Special Events and Bob Aiken.Contrary to a recent newspaper article, entertainment is not being reduced,it is being realigned to share responsibility with Special Events.Mr.Aiken will serve as the Entertainment Manager and his scope of services will include searching for,obtaining,scheduling and coordinating family- oriented entertainment activities in Riverside Plaza.Staff is proposing that Mr.Aiken,performing as “Bruiser the Dog”,be allowed to circulate and provide street theater.Following discussion,the Committee recommends approval of the Professional Services Agreement with Robert Aiken. REPORTS. Finance Officer Vavra reported on:(1)revised cost accounting procedures which are being implemented for Special Events;(2)the purchase of a used computer processing unit from the City of Fountain for $500.00 which will enable the current system to operate through the end of the year;and (3)the 1990 Health Insurance Program which closed with a balance of $11,650.The Committee commended Officer Vavra for the cost—efficient manner in which he extended the life of the existing computer system and in the sound fiscal management used in the health insurance program. Town Administrator Klaphake reported that the first payment due from the Town on the trolley system will be expended in May in lieu of June to accommodate the operator’s insurance premium. There being no further business,Chairman Dannels adjourned the meeting at 3:45 P.M.to Executive Session to discuss personnel issues. Vickie O’Connor,CMC,Town Clerk . I.A PC)V AY141ggi OF ESTES PA1c &jtD OF TRUSTEES .