HomeMy WebLinkAboutMINUTES Administrative Committee 1991-01-280
RECORD OF PROCEEDINGS
‘1RA COMMITTEE
January 28,1991
Committee of the Whole:Mayor Dannels,Chairman
Board of Trustees
Attending:Chairman Dannels,Board of Trustees
Also Attending:Town Administrator Kiaphake,Clerk
O’Connor,Assistant Town Administrator
Widmer,Finance Officer Vavra,Special
Events Director Scott
Absent:None
Following an Executive Session,Chairman Dannels called the
Committee meeting in open session at 4:50 P.M.
FULFILLMENT CONTRACT -ROBERT OFFICE SERVICES.
Since 1988,Hobert Office Services has provided a service of
labels,statistics mailing and handling for all informational
packets initiated by the Chamber of Commerce.The Committee
commended Hobert for the very efficient and effective service.
However,staff has been studying the complete model of tourist—
related services in the community,and it appears these services
should be entirely provided by the Chamber.The Committee
recommends the contract with Robert Office Services not be renewed,
authorizing a 30—day severance payment,with the actual transition
to be negotiated by the Town Administrator,thus authorizing the
Chamber to conduct all fulfillment requirements.
1991 OCCUPATION LICENSE FEES.
Stressing the Town is attempting to assess a fair and equitable
occupation license fee,the Committee recommends deferring any
action pending a study session scheduled Thursday,February 7th at
8:00 A.M.It is anticipated a recommendation will be forwarded to
the Town Board meeting scheduled February 12.
PETITION FOR ANNEXATION,CARRIAGE HILLS 6TH &7TH FILINGS -REQUEST
AUTHORIZATION TO PROCEED.
Community Development Director Stamey briefed the Committee on
receipt of petitions for annexation submitted by property owners
of the 6th and 7th Filings of Carriage Hills.Owners representing
74 of the 117 lots have signed a petition which represents over 50%
of the area to be annexed.Director Stamey requested and received
the following proposals for preparation of the annexation survey
and map:
Precision West $2,280
Rocky Mountain Consultants 2,824
Van Horn Engineering 4,200
Estes Park Surveyors 5,660
The Committee recommends Director Stamey be authorized to proceed,
and,pending an acceptable pre—contract meeting,awarding the
contract in the amount of $2,280 to Precision West.
TROLLEY AGREEMENT BETWEEN ESTES PARK TROLLEY CORPORATION AND THE
TOWN -APPROVAL.
Town Administrator Klaphake reported that pursuant to the 1991
Budget,staff has negotiated a new trolley service agreement.The
1991 Budget is $20,000 and it includes conference services.The
1990 Contract was rewritten to include the aforestated conference
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BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Administrative Committee -January 28,1991 -Page 2
services and associated fee increase ($2,000).The CommitteerecommendsapprovaloftheTrolleyAgreement.
FIRE PENSION ACTUARIAL STUDY -RFOUEST AUTHORIZATION TO PROCEED.
The 1991 Budget included funding ($1,000)for an actuarial studyfortheFirePensionFund.Staff requested proposals for thisserviceandWilliamMercer,Inc.was the only respondent,with aproposalnot-to-exceed $2,400.As the budget can be amended tofundthisstudy,the Committee recommends accepting the Mercerproposal.
TRAVEL POLICY -REVIEW.
In 1990,the Town required all travel per diem to be supported bydocumentationasthisfilingeliminatedreportingallperdiemasordinaryincomeonW—2 forms.Consensus of the CommitteerecommendsretainingtheexistingtravelpolicyforappointedofficialsandTownstaff.
There being no further business,Chairman Dannels adjourned themeetingat5:17 P.M.
Vickie O’Connor,CMC,Town Clerk
FE8121991I