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HomeMy WebLinkAboutMINUTES Administrative Committee 1990-11-19RECORD OF PROCEEDINGS /Administrative Committee November 19,1990 Committee of the Whole:Mayor Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Board of Trustees Also Attending:Town Administrator Kiaphake,Assistant Town Administrator Widmer,Department Supervisors Linnane,Matzke,O’Connor, Racine,Scott,Stamey,Vavra,Lt.Emerine Absent:Trustee Barker Chairman Dannels called the Committee meeting to order at 2:02 P.M. 1991 OCCUPATION LICENSE PROPOSAL. The current,general occupation license fee is $75.00/yr.,and staff presented a new fee structure proposal for the 1991 Occupation License which was based upon:business square footage, accommodations,and which included the liquor—licensed premise. Each formula included three (3)categories with associated fees ranging from $200.00/yr.to $350.00/yr.for business and accommodations,and $425.00/yr.to $825.00/yr.for liquor licensees.Home and Seasonal occupations and community special events would be assessed the minimum of $200.00/yr.,and each special event would pay the minimum for the entire event (each individual vendor would not pay the minimum fee).Square footage would be calculated on gross floor area,including any structures and accessory usage;it would not include any parking lots or open space.Accommodations would be calculated on a per unit basis. Trustee Habecker prepared and submitted a fee structure which included detailed indexing,with fees generally ranging from $50.00 to $1,100. The Committee expressed concerns pertaining to monitoring and enforcement,impartiality,and flat fee rates.Consensus of the Committee was:(1)that the $350.00 ceiling included in staff’s proposal could be raised,(2)the general occupation and liquor fee schedules should equal $246,900 to help fund the 1991 Advertising Budget.With the preceding information,staff will further discuss the fee schedule,for presentation in January,1991.Town Attorney White will prepare a draft ordinance for review by the Committee. 1991 SALARY PROPOSAL. The Committee reviewed a memorandum prepared by Assistant Town Administrator Widmer advising of the Pay Plan Advisory Committee’s recommendations for the 1991 Pay Plan: Market Adjustment (across-the-board)2.25% Merit Pool 2.00% Specific Grade Adjustments 0.75% TOTAL 5.00% Additional suggestions were:(1)in lieu of completing evaluations on the employee’s anniversary date,all evaluations will be completed by the mid-year pay period (this will allow all employees to be evaluated under identical circumstances);and (2)allow department heads to use part of the merit pool money for discretionary “special achievement awards”(for such things as high shooting scores,special certification/educational achievement, etc.).If implemented,these suggestions will place more emphasis on “pay for performance.”The Committee questioned each BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Administrative Committee -November 19,1990 -Page 2 department’s training procedure,and policy followed for the merit pool.Staff confirmed that the Town has adopted an education policy whereby employees may receive training/education at the Town’s expense if such training is “job—related”,and,merit pool rewards are scrutinized by the Assistant Administrator. The Committee recommends:(1)approval of the 1991 Pay Plan as identified above;(2)employee evaluations be completed by the mid year pay period;and (3)supervisors be authorized to use a portion of the merit pool funds for discretionary special achievement awards contingent upon a policy directive issued by the Town Administrator that would specifically designate which activities would qualify for the awards. Louis O’Riordan addressed the Committee concerning the liquor and general occupation tax calculations and the 1991 Pay Plan. There being no further business,Chairman Dannels adjourned the meeting at 3:08 P.M. /t ( Vickie O’Connor,CMC,Town Clerk NOV27199Q TOWN OF ESTES PAFU( BOARD OF TRUSTEES I ‘%--&.._—_p.-,—