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HomeMy WebLinkAboutMINUTES Administrative Committee 1990-07-26C RECORD OF PROCEEDINGS i Administrative Committee July 26,1990 Committee of the Whole:Mayor Dannels,Chairman Board of Trustees Attending:Chairman Dannels,Trustees Aldrich,Dickinson, Garrett,Habecker and Hix Also Attending:Town Administrator Kiaphake,Town Attorney White,Department Supervisors Vavra,Scott, Stamey,Widmer,Steve Jackson,Kathy Littlejohn,Ned Linegar,Clerk O’Connor Absent:Trustee Barker Chairman Dannels called the meeting of the Administrative Committee to order at 3:01 P.M. PRESENTATION OF 1989 COMPREHENSIVE ANNUAL FINANCIAL REPORT. Steve Jackson/Boudreaux &Jackson,CPAs,presented and reviewed the aforementioned Audit Report.In summary,the financial strength of the Town appears to be very strong,the Town’s funds are managed well,and capital improvements are being budgeted for the future.The Committee expressed their appreciation to Mr.Jackson for a job well done,and acknowledged receipt of the 1989 Audit Report. 1990 BUDGET AMENDMENTS -RESOLUTION. Finance Officer Vavra reviewed a proposed resolution that would in crease the 1990 Conference Center Fund and realign the 1990 General Fund budget to increase the transfer to the Conference Center.General Fund revenues have increased from the voluntary Occupation License Assessment Program,Museum contribution,Police V.A.L.E.Grant,and the Charles Phares Memorial.The Conference Center Fund Budget will be increased from $227,759 to $250,233 ($22,474 difference),and the General Fund appropriation will be increased from $7,013,232 to $7,043,673 ($30,441 difference).Following discussion,the Committee recommends approval of the resolution amending the 1990 Budget. IMPACT ASSISTANCE GRANT APPLICATION FOR SENIOR CENTER/DAY-CARE CENTER - DISCUSSION. Town Administrator Klaphake reported that an Impact Assistance Grant Application to help fund the construction of a 6,528 sq.ft.addition to the Senior Citizens Center to provide space for a day—care center has been completed,and he requested approval to submit the application to the joint State Impact Assistance/CDBG Advisory Committee.The Town is requesting a grant in the amount of $161,000.This project has received volunteer assistance from Trustees Garrett and Habecker and Kreative Kids Coordinator Kathy Littlejohn.Trustee Garrett reported that she has received verbal pledges (contributions)totalling $110,000;there may also be additional commitments.Trustee Habecker prepared the design for the 2-story wing addition which will provide space for five (5)classroom day—care areas,restrooms on both floors, offices,storage area and mechanical system.The Center’s kitchen area will be remodeled and expanded into the existing office area,and kitchen equipment will be upgraded to meet the code requirements of a meal preparation site.In addition,the facility will be connected to the Estes Park Sanitation District system in lieu of the existing septic system.Administrator Kiaphake reviewed a proposed budget which indicated total revenues and expenses of $271,000.The Town’s role involves:administering the grant (if approved),and obtaining an operator for the center.During construction,the budget may need amendment due to cash flow/contributions,and there is a possibility the Center may need assistance with utility bills.With regard to the 0 0 RECORD OF PROCEEDINGS Administrative Committee -July 26,1990 —Page two pledges,Town Attorney White prepared a letter which will be used to document all contributors.The Application must be submitted to the Advisory Committee during August 7 and 8 in Silver Creek,and a State Representative has advised that the Advisory Committee will ask if the Town can make a cash contribution.Ms.Littlejohn addressed the Committee stating this project was worthy of and appropriate for governmental participation.Mr.Linegar (Rotary)commented that the project was very worthwhile and that it promotes harmonious relationships between senior and youth groups.Discussion followed, with the Committee recommending staff proceed with the application, with presentation by the Mayor and Administrator August 7th.The Committee reserved the right to determine exactly what the Town’s cash contribution might be for discussion in an Executive Session. SKI ESTES PARK PROPOSAL -DISCUSSION. A meeting concerning the 1990-91 season for Ski Estes Park was held with staff members from the Estes Valley Recreation and Park District, Larimer County,and the Town.The Committee reviewed a proposed Intergovernmental Agreement between all three entities which included: (1)a plan for action,(2)an operations board,(3)financial plan for 1990-91,and (4)implementation.Following discussion,the Committee recommends staff schedule a meeting with the EVRPD Board,Larimer County Commissioners and Board of Trustees on August 30 to further discuss this issue. PERSONAL COMPUTER AND PRINTER -AUTHORIZATION TO PURCHASE. The Committee reviewed bids for a personal computer and printer for the Town Clerk’s office: Computer Longs Peak Computers $2,400 Micro World Computers 2,990 MicroGadgetry 3,473 Government Access 3,484 Printer Government Access 1,717 The Committee recommends accepting the low bids totaling $4,117.00 submitted by Longs Peak Computers (computer)and Government Access (printer). ESTES PARK CONFERENCE CENTER -CHANGE ORDER. In a memorandum dated July 9,1990,Public Works Director Widmer reported Thorp Associates has requested a change order to rede sign original drawings to simplify and minimize construction by lowering the overall height of the building,lowering the main pyramid roof and making the frame change to the retaining wall concepts,and revise the mechanical and electrical systems for greater energy efficiency.The Committee recommends approval of the change order submitted by Thorp Associates for a not—to—exceed price of $18,200. There being no further business,Chairman Dannels adjourned the meeting at 4:18 P.M.to Executive Session to discuss personnel issues. eO’ConnoMC,Town Clerk AU614199O ..t,.j 3IES RK UA)OF TWSTEES —