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Home My WebLink AboutMINUTES Administrative Committee 1990-01-29C)C RECORD OF PROCEEDINGS VAdministrative Committee January 29,1990 Committee of the Whole:Chairman Hix,Mayor Dannels and Board of Trustees Attending:Chairman Hix,Mayor Dannels,Trustees Aldrich, Barker,Dickinson,and Garrett Also Attending:Town Administrator Kiaphake,Finance Officer Vavra,Department Supervisors Dekker,Stamey and Widmer,Town Attorney White,Clerk 0’Connor Absent:Trustee Habecker Chairman Hix called the meeting of the Administrative Committee to order at 2:00 P.M. RETIREMENT PLAN -AUTHORIZATION TO COMPLETE STUDY. In a memorandum dated January 24,1990,Administrator Kiaphake advised that the Town has been approached by representatives of the Interna tional City Managers Association Retirement Corporation (ICMA-RC)to see whether the Town and its employees would be interested in convert ing the present Public Employee Retirement Association (PEBA)Plan. Officer Vavra briefed the Committee on the differences between the ICMA Money Market Plan and the PERA Defined Benefit Plan.The question of conversion would he voted upon by both the affected employees and the Town Board.The Police Department converted to the ICMA Plan in 1988. Following discussion,the Committee recommends ICMA complete a study of the Town’s retirement program,at no cost to the Town,with the report being submitted to the Committee upon completion.The study will involve approximately 60 employees. EPURA RESERVE FUND SCHEDULE. In 1988,the Board approved a Cooperative Agreement with EPURA;this Agreement included a six—year Reserve Fund Schedule.To better accom modate the cash flow of the Riverwalk Project,staff is proposing a new six—year reserve schedule,as follows: 1991 $50,000 1992 75,000 1993 1994 100,000 1995 I’ 1996 The reserve fund is set aside to fund the replacement of existing projects.The Committee recommends approval of the revised six—year reserve fund schedule as identified above. MUNICIPAL BUILDING REMODELING PROJECT -REQUEST AUTHORIZATION TO PROCEED. Public Works Director Widmer briefed the Committee on the proposed Municipal Building Remodeling Project,stating three new offices will be created to accommodate the Building Inspector,Community Development Director,and Town Clerk.Plans also include a larger vault for record storage,Mayor’s office,recarpeting of the Finance Office,window replacement in the Board Room (Room 103),resurfacing of the interior stairways,security gate,and exhaust fans in the public restrooms. The second floor proposal includes a folding partition in Room 200, recarpetinq,and replacement of existing glazing to provide shading from the sun,and replacement of existing drinking fountains with water coolers.Draperies on both floors will be replaced with vertical blinds.The Electrical Engineer will be relocated to those offices 0 0 RECORD OF PROCEEDINGS Administrative Committee -January 29,1990 -Page two vacated by the Community Development Department,and the State Drivers License Office will be relocated to the second floor.The total cost estimate is $112,127.00.The Committee questioned the availability of the elevator when the security gate is locked,and,following addition al discussion,the Committee recommends staff be authorized to bid the project,contingent upon Town Administrator Kiaphake contacting Library representatives to determine whether the Town or the Library will become the primary community room provider. ESTES VALLEY LIBRARY DISTRICT -UPDATE. Town Attorney White briefed the Committee on the Library District Bond Issue.In summary,the District is a separate entity from the Town, and a gradual transition will now take place.In early February,EPURA intends to deed the land where the library will be constructed back to the Town;the Town will then enter into a long-term lease with the District.Larimer County will actually issue the bonds,and the District may request they be made the direct custodian of the funds.A resolution and lease will be considered by the Town Board at their meeting scheduled February 13,1990. SENIOR CENTER BUILDING -REQUEST AUTHORIZATION TO SUBMIT GRANT PRO POSAL. In a memorandum dated January 24,1990,Town Administrator Klaphake requested authorization to submit a grant proposal to the Colorado Impact Assistance Grant Program to renovate/expand the Senior Citizen Center to provide an efficient manner in which to improve the Center’s services and provide ongoing day care for Estes Park’s youth.The application will include an addition located to the southwest of the existing building,office space to separate the two facilities,com plete renovation of the kitchen,and connection to the Sanitation District’s sewer line.The Center’s Executive Board is in full agree ment with the Town’s proposal.Funding from the State may also require matching participation from the community.Trustee Garrett was instru mental in bringing this project to the Committee,and Trustee Habecker has offered his assistance in preparing the grant documents.The Committee recommends staff be authorized to submit the grant proposal to the State. CARRIAGE HILLS 6TH &7TH FILINGS -REQUEST AUTHORIZATION TO RE-ACTIVATE ANNEXATION DISCUSSION. Representatives from the 6th and 7th Filings of Carriage Hills have requested the Town open annexation discussion.The Committee reviewed a map identifying both filings.Annexation of these filings would require an election with a majority vote.The Committee recommends staff be authorized to re-activate annexation discussion with property owners of the 6th and 7th Filings. REPORTS. Administrator Klaphake reported discussion on the 20-year Strategic Plan has been initiated.The Planning Commission will assist in the goal-setting process.Additional information will be forthcoming. There being no further business,Chairman Hix adjourned the meeting at 2:45 P.M.to Executive Session to discuss land acquisition,a water contract,and a development project. rApi;ic;;’r;•. ______ F 13 Vickie O’Connor,Town Clerk UF sr Qc TWSTEES I%%