HomeMy WebLinkAboutMINUTES Administrative Committee 1989-08-14fl (D
RECORD OF PROCEEDINGS
/Administrative Committee
August 14,1989
Committee of the Whole:Chairman Hix,Members Dannels,Aldrich,
Barker,Dickinson,Garrett,and Habecker
Attending:All
Also Attending:Town Administrator Kiaphake,Town
Attorney White,Finance Officer Vavra,
Department Supervisors Dekker,Racine,
Scott,Stamey,and Widmer,Steve
Jackson,John Embich,Clerk O’Connor
Absent:None
Chairman Hix called the meeting of the Administrative Committee
to order at 2:02 P.M.
Town Administrator Kiaphake briefed the Committee on a news
article in the Trail Gazette August 11,1989 concerning the
proposed conference center and Robert Casselman.
1988 ANNUAL FINANCIAL REPORT/AUDIT -PRESENTATION.
Steve Jackson/Boudreaux and Jackson CPA’s,appeared before the
Committee to present the 1988 Comprehensive Annual Financial
Report and subsequent Audit.Mr.Jackson highlighted certain
areas of the report,and commended the Finance Department in
receiving a Financial Reporting Award for the past two years.
The Committee recommends acceptance of the 1988 Audit as prepared
and presented by Boudreaux and Jackson.
1989 BUDGET AMENDMENTS -APPROVAL.
Finance Officer Vavra reviewed all proposed 1989 budget amend
ments:Advertising/$7,000,Parks/$10,000,Police/$l4,153,Public
Works/$140,000,Light and Power/$273,990,and Water/decrease of
$1,813,919 Funds.The majority of the amendments were previously
recommended for approval by the appropriate committee.As a
transfer of existing funds between line items will be performed,
the amendments do not affect the total budget adopted for 1989.
The Committee recommends approval of all 1989 budget amendments
as presented.
1990 BUDGET CALENDAR -ADOPTION.
Finance Officer Vavra presented the proposed Budget Calendar for
preparation of the 1990 Budget.Public hearings will be conduct
ed October 23rd,November 6th and 20th before the Administrative
Committee.The Committee recommends approval of the 1990 Budget
Calendar.
NO SMOKING POLICY -DISCUSSION.
Municipal Building.Administrator Kiaphake reported smoking is
currently allowed in the Municipal Building Lobby and in meeting
rooms.Citing safety and health concerns,staff is recommending
smoking not be allowed throughout the Building.Consensus of the
Committee (Members Hix,Dannels,Aldrich,Barker,Garrett,and
Habecker in “favor”,and Member Dickinson “opposed”)recommended
the Municipal Building be designated “no smoking.”
Proposed Conference Center.Staff is also recommending the
Conference Center be designated no smoking.Discussion followed,
with the Committee recommending staff advise the architect to
include a “designated smoking area”in the Conference Center.
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RECORD OF PROCEEDINGS
Administrative Committee —August 14,1989 -Page two
ESTES PARK SENIOR CENTER -REQUEST 1989 BUDGET AMENDMENT.
John Embich,President/Senior Center Board,appeared before the
Committee to request an additional $720 to cover expenses in
curred in providing a driver for the Senior Handicap Van.The
Center is incurring a financial burden due to increased labor
costs.Future budget requests will be considered during prepara
tion of the 1990 Budget.The Committee recommends approval of an
additional payment of $720.00 to the Senior Center.
MUNICIPAL OFFICERS AND BONDING REQUIREMENTS -DISCUSSION.
Town Attorney White briefed the Committee on recent legislation
which became effective April 6,1989,relating to the Mayor’s
powers.
Senate Bill 55.Section 31-4-302 allows municipalities to amend
their current ordinance by stating “...the mayor shall not be
counted for purposes of determing a quorum or for the requisite
majority on any matter to be voted on by the Board of Trustees.”
The Mayor ProTem is allowed to vote on all issues,and can be
counted for the requisite majority.Following discussion,the
Committee recommends Town Attorney White prepare an amendment to
the current ordinance regulating the Mayor’s powers.
Bonding Requirements.In reviewing the two $5,000 Surety Bonds
for the Town Clerk and Finance Officer,it appears the premium is
an unnecessary expense.The Town now self—insures underlying
limits for auto,liability,etc.,and the Town can waive such
bonding for both municipal officers.The Committee recommends
both surety bonds be cancelled,adding coverage for both officers
to the self—insurance program.
CARRIAGE HILLS ANNEXATION -DISCUSSION.
Town Administrator Kiaphake reported a group of Carriage Hills
residents named the “Neighbors for Rural Living”has been formed
with the intent of opposing annexation.At the time the Town was
approached to annex Carriage Hills,it appeared the majority of
homeowners desired annexation.As it appears otherwise,staff is
recommending the Town formally cease any further action toward
annexation at this time.Discussion followed,with the Committee
recommending the Town cease any further action toward annexation
of Carriage Hills,stating the Town remains open to additional
discussion should the residents so desire to annex in the future.
SALES TAX UPDATE.
The Committee reviewed the monthly sales tax report through June,
1989.Initially,June revenues indicated a $30,000 decrease from
June,1988;however,in reviewing the actual sales tax collection
report,staff determined a major retailer was not included.
Preliminary estimates indicate Estes Park is tracking at 6%
above 1988.
There being no further business,the Committee adjourned to
Executive Session at 3:01 P.M.to discuss property acquisition
and personnel.
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Vickie O’Connor,Town Clerk
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