Loading...
HomeMy WebLinkAboutMINUTES Administrative Committee 1989-04-170 0 RECORD OF PROCEEDINGS Administrative Committee April 17,1989 Committee:Chairman Hix,Mayor Dannels,Trustees Aldrich,Barker,Dickinson,Garrett and Habe c ke r Attending:Chairman Hix,Mayor Dannels,Trustees Aldrich,Barker and Habecker Also Attending:Town Administrator Kiaphake,Community Development Director Stamey,Finance Officer Vavra,Light and Power Director Dekker,Police Chief Racine,Public Works Director Widmer,Stanley Park Executive Director Scott,James Manire/Boettcher and Company,Clerk 0’Connor Absent:Trustees Dickinson and Garrett Chairman Hix called the meeting of the Administrative Committee to order at 2:02 P.M. 1988 UNIFORM BUILDING,MECHANICAL,AND PLUMBING CODES -ADOPTION. In a memorandum dated March 30,1989,Building Official Ailman summarized amendments to the existing 1985 Codes.Said amend ments have also been presented to the Estes Valley Contractors Association.The Committee recommends approval of the adoption of the 1988 Uniform Building,Mechanical,and Plumbing Codes, with the exception of the rate schedule contained in the Uniform Building Code. ESTES VALLEY RECREATION AND PARK DISTRICT -INTERGOVERNMENTAL COOPERATION/FINANCING IMPROVEMENTS TO GOLF COURSE. Town Administrator Kiaphake reported that the Estes Valley Recreation and Park District (EVRPD)desires to make improvements to the 18—hole Golf Course.In cooperation,Town Administrator Kiaphake proposed the Town issue “Certificates of Participation” (COPs)and that the EVRPD make the debt service payments through a new golf course agreement.James Manire/Boettcher and Company explained the formula of the financial relationship between both entities.By financing improvements with COPs,a substantial interest rate savings could be achieved.The COPs would take full advantage of the Town’s creditable financial reputation,and the financial resources of the Town would be available to support the COPs.The Board of Trustees would (1)create a non-profit authority to act as the Lessor Corporation——a suggested name of the corporation could be the “Estes Park Municipal Property Authority”;and (2)appoint three persons to serve as members of the Authority.The Authority would enter into a ground lease with the Town for the property;then the Authority would lease the golf course facilities back to the Town.The Town would then be free to enter into an operating agreement with the EVRPD and to issue COPs to finance the improvements.The Town would retain control of the property and the Authority;the Authority would monitor all expenditures.Should the EVRPD default,the Town would be able to negotiate another contract or operate the facility itself.The Authority could also receive re—investment opportunities.The EVRPD confirmed a final decision has yet to be made concerning the amount of improvements anticipated for the golf course;however,a plan will be presented to the EVRPD Board of Director in the near future.Following additional discussion, the Committee recommends the Town proceed with financing of the golf course improvements,directing Town Attorney White to prepare an amended golf course agreement. 0 BRADFORD PUBLISHINGCO.RECORD OF PROCEEDINGS Administrative Committee -April 17,1989 -Page two PERSONNEL POLICIES -DISCUSSION ON PROPOSED AMENDMENTS. Conference Policy.The Committee reviewed proposed policy amendments pursuant to the changes in the committee structure. Following discussion,the Committee recommends approval of the Conference Policy,as presented,with the addition of the Ameri can Water Works Association National Conference,and the Rocky Mountain Electrical League Regional Conference. Sick Leave.(1)Staff is proposing the sick leave policy he amended to allow an employee to use sick leave for the illness, birth,or surgery of a family member.Following discussion,the Committee recommends approval of the amendment as follows:“Sick leave may be taken for personal illness,or for the illness, birth,or surgery of a family member.” (2)Staff is proposing an additional amendment to the sick leave policy.Currently,“A terminating employee that has completed 20 years of continuous service and is at least 60 years of age, shall be compensated for 50%of the accumulated sick leave hours, •..“Staff is suggesting the 60—year requirement be deleted. Discussion followed,with the Committee recommending said policy be revised to read as follows:“A terminating employee that has completed 20 years of continuous service shall be compensated for 50%of the accumulated sick leave hours,...“ Organizational Chart.The Committee reviewed the newly-revised Organizational Chart.All Advisory Boards,Advisory Committees, and Municipal Officials were identified.The Committee recom mends approval of said Chart. TICKET BOOTH -DISCUSSION. In 1988,the Town agreed to move the ticket booth which had historically been placed in Parking Lot #2 (facing East Elkhorn Avenue)and replace it with parking stalls.The booth was temporarily placed in the Transit Center area.Pursuant to discussion,staff is proposing to modify the Town’s 1948 REQ Steedwagon Truck to make a “portable”ticket booth.A yet-to-be—determined amount of advertising would be allowed; however,the Town would require the advertising to be attached to the vehicle.The Committee recommends (1)the Public Works Department be authorized to complete the modification,ensuring the modification does not include stair-steps,(2)Town Attorney White prepare an ordinance to incorporate “moving zoning”for the portable booth,and (3)in the interest of time,advising the Board of Trustees when completed,in lieu of the Administrative Committee. BANNERS -DISCUSSION. Pursuant to the Sign Code,banners,such as that advertising the Christmas Parades attached to the Chamber Building,are illegal. Town Administrator Klaphake stated banners advertising special events are needed,and that staff is proposing an ordinance amendment be authorized to allow:placement of banners attached to the street side of the Chamber Building,and that two poles be installed for the purpose of displaying banners in Parking Lot #1,parallel to East Elkhorn Avenue.Staff will review the Town’s existing specification sheet for banners to include current technology.The Committee recommends Town Attorney White prepare an ordinance to allow placement of the banners as de scribed,and that the Light and Power and Public Works Depart— ments install the two poles in the Municipal Parking Lot. 0 0 RECORD OF PROCEEDINGS Administrative Committee -April 17,1989 -Page three SENIOR CITIZEN PROPERTY TAX REFUND -DISCUSSION. Town Administrator Kiaphake proposed the Town Board consider a modification of the Senior Citizen Property Tax Refund for 1990. The refund would be based upon income qualification,which would help address concerns for the “needy”,and include all property owners within the Town Limits.The Committee recommends staff prepare income guidelines for the proposed modifications for implementation in 1990. MUNICIPAL BUILDING INTERIOR MODIFICATIONS -DISCUSSION. Administrator Klaphake requested authorization to obtain the services of Thorp Associates to prepare cost estimates for interior modifications to the Municipal Building.A preliminary list of modifications includes windows for the Board Room, movement of personnel,window treatment,etc.The cost estimates are required for consideration during the preparation of the 1990 Budget.The Committee recommends approval of the request to hire Thorp Associates. REPORTS. Town Administrator Kiaphake reviewed “Administrative Directives” which will be used to confirm changes in administrative policies. The Committee also received information concerning bond ratings, all—employee meetings,and Town pins. Staff recently confirmed the Colorado Intergovernmental Risk Sharing Agency (CIRSA)continues to be competitive in the insur ance market. As the Town has received several complaints concerning its reporting requirements for the collection of Use Tax on lumber materials,staff will research other methods for reporting and submit a recommendation to the Committee. In reviewing the Sales Tax Classification Report,staff has determined said report does not accurately reflect sales tax trends from year to year.As the Department of Revenue collects the Town’s sales tax,the Town cannot accurately identify and categorize changes in reporting.Therefore,the Town will prepare the classification report on a year—end basis;the report will no longer compare year to year calculations. Following completion of all agenda items,Chairman Hix adjourned the meeting at 3:52 P.M.to Executive Session to discuss person nel matters. 7 t(/ 7ickie O’Connor,Town Clerk ArFP OVEDf 1989 j TJ’N UF ESIES PARi( BJRD OF TRUSTEES ,.—.