HomeMy WebLinkAboutMINUTES Administrative Committee 1988-10-110 0
RECORD OF PROCEEDINGS
/Administrative Committee
October 11,1988
Committee:Chairman Hix,Trustees Aldrich and
Dickinson
Attending:All
Also Attending:Mayor Dannels,Trustees Barker,Garrett,
and Habecker,Town Administrator
Kiaphake,Finance Officer Vavra,Light
and Power Director Dekker,Public Works
Director Widmer,Police Chief Racine,
Planner Stamey,Parks Superintendent
Speedlin,Library Director Hoxsey,
Library Board Representatives,Museum
Director Busch,Clerk O’Connor
Absent:None
Chairman Hix called the meeting of the Administrative Committee
to order at 2:01 P.M.
1989 BUDGET -ADDITIONAL REVIEW.
Library.Library Director Hoxsey addressed the Committee appeal
ing the 10%budget increase included in 1989 rather than the
initial request of 53%.Director Hoxsey described in detail the
Library’s “bare bones”budget which included:(1)the cost to
purchase books and magazines——standards indicate a minimum of 3
books/capita,in Estes Park,there are 2.7/books/capita.The
Library has witnessed a tremendous increase in usage and purchase
price of the books and magazines;(2)utilities--the existing
heating system is very inefficient and the lighting system is
inadequate;(3)maintenance and repair-—the budget does not
contain funds to hire a maintenance person,minor repairs are
accomplished by the staff or volunteers;(4)continuing educa
tion--it is just as important for the Library staff and Library
Board to attend library conferences as other related conferences.
Director Hoxsey requested the similar vehicle allowance
($100/month)as staff is proposing for other department supervi
sors;(5)programs/publicity--the budget does not contain funding
to advertise various library programs;(6)insufficient number of
staff——the staff’s number one priority is customer service,
therefore,computer training and other work cannot be accom
plished with existing staff.Regarding the 1989 Wage Analysis,
only one employee was included in the schedule,the remaining
employees are making the minimum within a range;and (8)system
technology upgrade--the Library needs to operate more efficiently
which requires automation.Director Hoxsey presented an informa
tion sheet indicating how the additional $47,000 would be spent
should the Board reconsider the Library’s funding request.
Discussion followed concerning the 1989 Budget in relation to the
proposed Library District election.Should the election prove
successful,the budget transfer would not be required.
Wage Study Consultant.The 1989 Budget included $5,000 for the
Arthur Young 1990 wage study.The Board of Trustees will discuss
possible elimination of this item during an Executive Session on
Thursday,October 13th.
Museum.As requested,Director Busch presented the Museum’s
internal budget for 1989.
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RECORD OF PROCEEDINGS
Administrative Committee —October 11,1988 —Page two
Finance Officer Vavra presented and reviewed updated figures for
inclusion in the 1989 Budget which primarily affected the General
Fund.
General Fund.Director Widmer clarified staff’s request for an
additional mechanic,and the increase in seasonal Park employees.
Director Widmer also urged the Board to consider retaining
$55,000 for greenbelt purchase.
Advertising.Town Administrator Klaphake reviewed the Ad Commit
tee Budget stating said budget is comprised of four (4)compo
nents:the advertising base,Rooftop Rodeo,National Park
Service 75th Anniversary,and Ski Estes Park.Adjustments may be
necessary to ensure adequate funds are placed in the appropriate
budget.
There being no further business,Chairman Hix adjourned the
meeting at 4:36 P.M.
Vickie O’Connor,Town Clerk
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