HomeMy WebLinkAboutMINUTES Administrative Committee 1988-10-04n C
RECORD OF PROCEEDINGS
V Administrative Committee
October 4,1988
Committee:Chairman Hix,Trustees Aldrich and
Dickinson
Attending:All
Also Attending:Mayor Dannels,Trustees Barker,Garrett,
and Habecker,Town Administrator
Klaphake,Finance Officer Vavra,Light &
Power Director Dekker,Public Works
Director Widmer,Police Chief Racine,
Executive Director/General Manager
Scott,Planner Stamey,Fleet Manager
Shanafelt,Officers Hurley and Repola,
Tom Hailer/Arthur Young Company,and
Clerk O’Connor
Absent:None
Chairman Hix called the meeting of the Administrative Committee
to order at 2:00 P.M.
Town Administrator Klaphake reviewed the 1989 Budget Review
Meeting Outline which included meetings scheduled October 4th,
6th,11th and 13th.
ARTHUR YOUNG COMPANY -PRESENTATION OF 1989 WAGE ANALYSIS.
Tom Hailer/Arthur Young Company,addressed the Committee and
presented the proposed 1989 Wage Analysis.Resort communities
were included in the wage study this year.Pursuant to Adminis
trator Klaphake’s request,all pay schedules were combined into
one system.Clerical positions were found to be from —5.2%to
-11.8%below market;police positions were found to be from -5%
below market to +9.6%above the market;and utility/labor po
sitions were found to be from +3.57%to +8.57%above the market.
The analysis recommends a 4.1%wage increase overall for 1989.
The Library was included in the analysis;however,Mr.Hailer
stated additional discussion with Library Director Hoxsey is
required prior to finalization of the report.Merit increases
will be .9%of each department’s base payroll.
Following review,staff will comment on part—time employees and
the 1989 wage analysis.
1989 BUDGET -REVIEW.
Finance Officer Vavra reviewed all General Fund line items.
Vehicle Allowance.Town Administrator Klaphake clarified the
“vehicle allowance”line item vs.a Town—owned vehicle.Two
groups were created:“Passive”which will include Planner Stamey
and Finance Officer Vavra with $100.00/month vehicle allowance;
and “Active”which will include Town Administrator Kiaphake,
Light and Power Director Dekker,Public Works Director Widmer,
and Police Chief Racine with $325.00/month.Current vehicles
will be assigned to various departments in lieu of the purchase
of new vehicles.Administrator Klaphake advised a mileage for
out-of-town travel will be clearly defined.Privatization of
additional Town vehicles may occur in the future.One vehicle
may be reserved for general Town use by employees and Trustees
when on official business.A schedule of use for this vehicle
could be maintained by the Town Clerk.
Fire Department.Under General Fund Expenses/Fire,a new line
item of $10,000 was included for vehicle maintenance of Fire
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Administrative Committee —October 4,1988 -Page two
Department vehicles.Said vehicles would then be included in the
Town’s fleet management services.
The Fire Department budget was increased to also include funds
for training and equipment.
Cemetery.Any income from the sale of property for the cemetery
was omitted from the 1989 Budget;this item will be included in
future drafts of the budget.
Community Development.A specific budget amount was not included
for the Community Development Committee.Staff suggests the
Committee’s first year be spent on strategies and a mission
statement.The Platte River Power Authority Development Grant
may be applied to this project.
Police Department.Chief Racine reported a portion of the
Victim’s Assistance Law Enforcement (VALE)Grant in the amount of
$20,000 offered by the State of Colorado will be used to update
prisoner cells and purchase surveillance equipment.
The 1989 Budget also includes funds to completely suit all
officers for one year.In 1990,personnel will receive a yearly
allowance;civilians will receive $100/year and officers will
receive $200/year.The grey officer’s shirt is no longer avail
able.
Public Works Department.Public Works is requesting the addition
of one employee——a mechanic.Town Administrator Klaphake is in
favor of the addition and the purchase of a computerized fleet
management system.Public Works Director Widmer stated the
aforementioned would be a good investment and would allow manage
ment to operate more efficiently.In addition,if the Town
assumes all maintenance of Fire Department vehicles,an addition
al mechanic is essential.
Miscellaneous.
The “Unfunded List”was also reviewed.This list may be rear
ranged during the Committee’s third meeting.
The 1989 Budget includes the total amount requested by the
Advertising Committee,Senior Citizens,RSVP and the Museum.A
5%increase was included for Human Development and 10%increase
included for the Library.The Library will appeal their 10%
increase October 11th.
Discussions are continuing regarding the Business and Health
Alliance.The Alliance is attempting to provide employee incen
tives to use the local medical and hospital facilities.The
Town’s medical insurance carrier,Blue Cross/Blue Shield,is also
reviewing options that may prove beneficial to both the Town and
its employees.
There being no further discussion,Chairman Hix adjourned the
meeting at 4:52 P.M.
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Vickie O’Connor,Town Clerk