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HomeMy WebLinkAboutMINUTES Administrative Committee 1987-08-31c RECORD OF PROCEEDINGS Administrative Committee August 31,1987 Committee:Chairman Hix,Trustees Aldrich and Brown Attending:All Also Attendinq:Mayor Dannels,Trustees Dickinson and Habecker,Town Administrator Hill, Finance Officer Vavra,Tom Haller,Clerk O’Connor Absent:None 1988 WAGE STUDY -REVIEW: The Committee reviewed a letter dated August 31,1987 submitted by Tom Hailer/Arthur Young Company.The following municipal organizations were used to determine market rates:Fort Collins, Greeley,Longmont,Loveland and Larimer and Weld Counties. Preliminary estimates indicate pay scales will increase approximately 3%for 1988.Following discussion,the Committee recommends the Board of Trustees adopt a 1988 salary increase of 3%for all departments. MERIT PAY INCREASES -REVIEW: The Committee discussed merit pay increases and recommends such merit increases be allowed in an amount not—to—exceed 1.75%of each individual department’s base annual payroll.Finance Officer Vavra will calculate these amounts for each department and advise the Department Supervisors. LIFE INSURANCE/DISABILITY INSURANCE PLAN -DISCUSSION: The Committee discussed various life and disability insurance options with Tom Hailer and recommends Mr.Hailer prepare and submit cost—estimate projections indicating the various alternatives that might be available.Additional information concerning insurance due to a lengthy illness will also be supplied.All data will be submitted to the Committee for their meeting scheduled September 17,1987. IRS SECTION 125/FLEXIBLE BENEFIT PLAN -DISCUSSION: Finance Officer Vavra summarized the Flexible Benefit Plan which is available under the IRS Code Section 125.Under the Plan,an employee could allocate a specific dollar amount from their paycheck for medical insurance premiums,child care or medical expenses.In summary,the benefit to the employee would be a reduction in the income and social security tax withheld from their paycheck.Disadvantages include increased manpower and cost to the Town.As additional information is required,the Committee recommends Arthur Young supply a cost—estimate for this item to be reviewed September 17,1987. UNUSED SICK LEAVE UPON RETIREMENT OR TERMINATION -DISCUSSION: The Committee reviewed existing policy concerning sick leave. Currently,an employee is allowed to convert,on a 2-for—i basis, any unused sick leave in excess of 480 hours to annual leave. However;those employees retiring or terminating are not reim bursed for unused sick leave.The Committee recommends Finance Officer Vavra and Tom Hailer prepare and submit preliminary guidelines,including dollar amounts for further consideration September 17,1987. U RECORD OF PROCEEDINGS Administrative Committee -August 31,1987 -Page two MUNICIPAL CODE SECTION 5.16/AUCTIONS -DISCUSSION: The Committee reviewed a letter submitted by Jim Goode/Auctioneer concerning the license requirements for auctions.Pursuant to an existing Ordinance,a surety bond and license fee of $25.00/day is required for each auction.Mr.Goode represents a local real estate firm who could conduct auctions several times/year.Town Administrator Hill reported on a discussion held with Town Attorney White relating to legal ramifications of such an Ordinance.Discussion followed with the Committee recommending Section 5.16 -Auctions of the Municipal Code be repealed, directing Town Attorney White to prepare such an Ordinance for consideration by the Board of Trustees. DEPOSITING TRASH ON PRIVATE PROPERTY -DISCUSSION: The Committee discussed unauthorized use of dumpsters on private property.Town Attorney White has advised enforcement of such a regulation requires (1)an observance of the offense by a witness or police officer and (2)the witness must be willing to testify in a court of law.A copy of the Ordinance adopted by the City of Boulder was submitted and reviewed.The Committee recommends Town Attorney White research this item and submit a preliminary copy of a proposed Ordinance to the Committee for their meeting scheduled September 17,1987. INVESTMENT BANKING RESOLUTION -DISCUSSION: Finance Officer Vavra reported that Resolution #12-86 authorized the Town to deposit funds and monies in five savings and loan institutions.The need has arisen to include two additional financial firms:Columbia Savings and Loan and Silverado Bank ing.The Committee recommends approval of a Resolution to include the two additional savings and loan firms. CIRSA INDEMNIFICATION AND INSURANCE CLAUSE -DISCUSSION: Town Administrator Hill reviewed a legal opinion submitted by Town Attorney White concerning CIRSA insurance requirements for future contracts,leases and use of Town property.The indemni fication and insurance clause has two (2)purposes:to provide that certain liabilities resulting from a contractor’s work will be assumed by the contractor not the municipality and (2)to ensure payment of the costs of the liability assumed by the contractor by requiring the contractor to have insurance suffi cient to cover such liability.Following discussion,the Commit tee recommends the Town follow existing policy of requiring a “Certificate of Insurance,”stating large contracts,etc.will be processed on an individual basis by Town Attorney White. REPORTS: The next meeting of the Committee will be held Thursday,Septem ber 17,1987 at 10:00 A.M. There being no further business,thea meeting adjourned. Vickie O’Connor,Town Clerk SEP $198?